What products and services does the City of Urbandale procure?

The City of Urbandale procures service-oriented contracts (professional and consulting services) and tangible products (equipment, vehicles, copiers, software and maintenance), and public improvements including vertical and horizontal infrastructure as defined in the City’s Purchasing and Public Improvement policies.

Does the City of Urbandale use cooperative purchasing or piggyback contracts?

The City of Urbandale authorizes cooperative purchasing: the City Manager may participate in Chapter 28E intergovernmental agreements or use existing state or federal contracts to satisfy bidding and quotation procedures, allowing piggybacking on approved government contracts.

What procurement requirements does the City of Urbandale publish for vendors?

Vendors must submit a completed Vendor Application Form and current IRS Form W-9 to accountspayable@urbandale.org before payment. City policies require SAM.gov debarment checks where applicable and specify bonding and insurance requirements for public-improvement and competitively bid contracts.

How does the City of Urbandale approve procurement contracts and awards?

Per the Purchasing Policy, Department Directors approve routine purchase orders; purchases between $10,000 and $25,000 require Department Director and City Manager approval; purchases and contracts of $25,000+ require City Council approval and City Attorney review. Public improvements over $100,000 require a Council resolution.

Where can vendors find procurement policies and standard terms for the City of Urbandale?

Vendors can find procurement policies on the City of Urbandale Financial Policies page, which hosts the Purchasing Policy and Procedures Manual, Public Improvement Policy, Vendor & W-9 Policy, Procurement Card Policy, Surplus Asset Disposal Policy, and related standard terms.

What supplier diversity or local vendor preference programs does the City of Urbandale use?

The City of Urbandale's Purchasing Policy requires departments spending federal funds to perform targeted small business outreach (actively soliciting 3–5 targeted small businesses, including small, women‑owned, and minority‑owned firms) and includes provisions that provide preference for Urbandale‑based companies (Section 3).

City of Urbandale

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Buyer type:: City
Location:: Urbandale, IA
Country:: US

City of Urbandale RFPs

Active opportunities open for bidding

Conceptual Layout Plans for WCRP and Highland Meadows Park (Request for Qualifications)
Posted
Aug 27, 2026
Closes
Oct 1, 2026
Seeking a consultant to develop a conceptual layout plan for this area that will guide future phased park improvements.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
104460
Employee FTE
Full-time equivalent employees.
261
Population
Population size to gauge opportunity scale.
48,570
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Urbandale

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $10,000, use sole source.
- Coops: Frequently procures through Sourcewell and State of Iowa cooperative programs; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Urbandale (IA) rarely uses sole source. No sole source awards above the $10,000 threshold were found in 2023–2025. Given the city’s rigid competitive bidding posture, deprioritize sole source and pivot to cooperative purchasing or plan to compete.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Cooperatives
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- There is no clear evidence City of Urbandale has used cooperative purchasing in the past, though policy authorizes it. We don't have evidence they use co-ops today, but you can position these co-ops as another option. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- *Recommended (accessible through Starbridge):
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City of Urbandale Contracts

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Flock Group, Inc. at City of Urbandale
Effective: Aug 1, 2023Expires: Expiration date locked.Unlock
This document is an Order Form between Flock Group Inc. and IA - Urbandale PD for Flock Safety products and services, including the Flock Safety Platform and Falcon LPR products, along with professional services for existing infrastructure implementation. The initial term is 60 months, with an annual billing frequency. The total contract amount is $250,900.00. The document also includes detailed implementation guides, service descriptions, billing schedules, and terms related to installation, maintenance, and customer responsibilities.
Motorola Solutions at City of Urbandale
Effective: Nov 30, 2021Expires: Expiration date locked.Unlock
The City of Urbandale Police Department is purchasing a one-year subscription for cloud-based video evidence storage and management from Motorola Solutions-WatchGuard for $36,372. This acquisition is necessary due to the expansion of body-worn and in-car camera programs and the need to replace an aging local server. The service includes CommandCentral Evidence Standard, unlimited data storage for in-car video, and unlimited data storage for body-worn cameras, and is noted as a recurring annual cost.
Flock Group, Inc. at City of Urbandale
Effective: Apr 6, 2022Expires: Expiration date locked.Unlock
This contract is a Services Agreement Order Form between Flock Group Inc. and the Urbandale Police Department for Flock Safety's automatic license plate detection services. It outlines the provision of Flock Falcon Cameras, Advanced Search services, and professional implementation. The agreement has an initial 12-month term, including a 60-day pilot period, and automatically renews for 24-month terms thereafter. The first year's total cost is $57,500.00, with subsequent recurring annual costs of $52,500.00. The document also details comprehensive terms and conditions covering service provision, payment, termination, liability, and data handling.

Early Buyer Signals

Board meetings and strategic plans from City of Urbandale

City Of Urbandale Planning And Zoning Commission Meeting Minutes
Date: Aug 10, 2026Type: Meeting mention
The commission addressed several development proposals and site plans. Key discussions included the final plat approval for Barrett Estates Plat 5, the site plan approval for the Greater Des Moines Supportive Housing building addition, and an amendment to the Urbandale Marketplace II Planned Unit Development master plan to allow additional commercial uses. Additionally, the commission held a public hearing regarding a comprehensive plan amendment for the Macon Realty property to designate it as corridor commercial, and reviewed the Best Manor Business Center amendment for townhouse development.
City Council City Council Meeting
Date: Aug 18, 2026Type: Meeting mention
The City Council meeting included a public forum where concerns were raised regarding the police department's use of Flock license plate reader systems and the city's outbound data sharing policies. The Council approved a site plan for the Greater De Mo supportive housing project, reviewing details on building additions, landscaping, and parking requirements. Additionally, the Council approved the final plat for Barrett Estates Plat 5, which establishes 31 single-family lots and outlines stormwater detention responsibilities.
Urbandale City Council Lunch & Learn Meeting

Key Contacts

Public-sector contacts connected to City of Urbandale.

Kerrie LeeAdministrative Technician

*******@************

+1 (***) ***-****

Curtis BrownAssistant City Manager

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Urbandale?

Procurement and purchasing for the City of Urbandale are managed by the City Manager's Office, with Department Directors overseeing day-to-day purchases and the Mayor and five-member City Council setting policy and approving high-dollar contracts.

Where does the City of Urbandale post bids and RFPs?

The City of Urbandale posts bids, RFPs, RFQs and contract opportunities on its Bid Postings page (CivicEngage) and on the Projects and RFPs Out to Bid page; vendors can create a Website Account there to receive email or text notifications.

How do vendors complete vendor registration with the City of Urbandale?

Vendors register by submitting the City Vendor Application Form and a current IRS Form W-9 via email to accountspayable@urbandale.org; Accounts Payable uses IRS TIN matching. For bid alerts, vendors create a Website Account on the Bid Postings page. Questions: Wendy Schubert, 515-331-6757.

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City of Urbandale

City of Urbandale RFPs

Conceptual Layout Plans for WCRP and Highland Meadows Park (Request for Qualifications)

Buyer Attributes

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How to Sell to City of Urbandale

City of Urbandale Contracts

Flock Group, Inc. at City of Urbandale

Motorola Solutions at City of Urbandale

Flock Group, Inc. at City of Urbandale

Early Buyer Signals

City Of Urbandale Planning And Zoning Commission Meeting Minutes

City Council City Council Meeting

Urbandale City Council Lunch & Learn Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Urbandale RFPs

Conceptual Layout Plans for WCRP and Highland Meadows Park (Request for Qualifications)

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Urbandale

City of Urbandale Contracts

Flock Group, Inc. at City of Urbandale

Motorola Solutions at City of Urbandale

Flock Group, Inc. at City of Urbandale

Early Buyer Signals

City Of Urbandale Planning And Zoning Commission Meeting Minutes

City Council City Council Meeting

Urbandale City Council Lunch & Learn Meeting

Key Contacts

Frequently asked questions

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City of Urbandale

City of Urbandale RFPs

Buyer Attributes

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How to Sell to City of Urbandale

City of Urbandale Contracts

Flock Group, Inc. at City of Urbandale

Motorola Solutions at City of Urbandale

Flock Group, Inc. at City of Urbandale

Early Buyer Signals

City Of Urbandale Planning And Zoning Commission Meeting Minutes

City Council City Council Meeting

Urbandale City Council Lunch & Learn Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Urbandale RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Urbandale

City of Urbandale Contracts

Flock Group, Inc. at City of Urbandale

Motorola Solutions at City of Urbandale

Flock Group, Inc. at City of Urbandale

Early Buyer Signals

City Of Urbandale Planning And Zoning Commission Meeting Minutes

City Council City Council Meeting

Urbandale City Council Lunch & Learn Meeting

Key Contacts

Frequently asked questions

Get full contract and spend data

Know what buyers discuss before RFPs drop

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