REQUESTS FOR QUALIFICATIONS (RFQ) / REQUESTS FOR PROPOSALS (RFP) FOR MUNICIPAL PROFESSIONAL SERVICES FOR CALENDAR YEAR 2027
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Dec 8, 2026
NOTICE OF REQUESTS FOR QUALIFICATONS AND PROPOSALS FOR 2027 PROFESSIONAL SERVICES PLEASE TAKE NOTICE that the Township of Commercial is requesting qualifications and proposals from individuals and/or firms for the following municipal contracts for 2026 Professional Services. The qualifications and proposals that are being sought are for the following services: Municipal Solicitor All RFQ's/RFP's must be received by the Municipal Clerk on or before Tuesday, December 8, 2026, at the Commercial Township Municipal Office located at 1768 Main Street, Port Norris, NJ 08349. Copies of the RFQ/RFP packet can be obtained by contacting the Municipal Office via email, phone or fax. All questions concerning this notice shall be addressed to Heather Miller, Municipal Clerk, at 1768 Main Street, Port Norris, NJ 08349, via email at Hsparks@commercialtwp.com TOWNSHIP OF COMMERCIAL REQUESTS FOR QUALIFICATIONS (RFQ) AND REQUESTS FOR PROPOSALS (RFP) NOTICE OF SOLICITATION: Notice is hereby given that pursuant to the provisions of N.J.S.A. 19:44A-20.4 et seq., New Jersey Pay to Play, New Jersey Campaign Contributions and Expenditures Reporting Act, the Township of Commercial located at 1768 Main Street, Port Norris, New Jersey 08349 is seeking RFQ's and RFP's for professional services to be provided to the Township of Commercial as listed below for the 2027 calendar year under the "Fair and Open" process. All RFQ's and RFP's sealed proposals must be received by the Municipal Clerk no later than 11:00 AM Tuesday, December 08, 2026, at the Municipal Office located at 1768 Main Street, Port Norris New Jersey, 08349. All questions concerning this notice should be addressed to the Municipal Clerk, Heather Miller via email at Hsparks@commercialtwp.com. All statements of qualifications for professional service contracts shall include, at a minimum, the following information. 1. Names of individuals who will perform required tasks as well as the listing of their licenses, certifications, and/or other professional credentials. A. Identify the person who will be primarily responsible for the services required by the Township of Commercial and provide a description of the experience of the primary person with projects and issues similar to those more specifically set forth in this proposal and on behalf of the Township of Commercial. B. Identify persons who will serve as backup to the primary person including resumes of all parties. 2. Describe ability to provide services in a timely fashion including a description of your staffing and a description of your familiarity with the services required by the Township of Commercial. 3. Include the fee schedule for your particular service or interest to be provided to the Township of Commercial. TOWNSHIP MUNICIPAL SOLICITOR - Scope of Services: Municipal Solicitor services shall include, but are not limited to, attendance at regular monthly, agenda, and special Township Committee meetings; providing legal advice and counsel to the Township Committee and municipal officials; preparation and review of ordinances, resolutions, contracts, and other legal documents; and representation of the Township in municipal legal matters, as necessary. The Municipal Solicitor shall perform all legal services as required by the Township Committee of the Township of Commercial, or on its behalf, as directed by the governing body. Land Use Board legal services are provided by separate counsel and are excluded from this scope, except for coordination as necessary. EVALUATION OF PROPOSALS: The Township of Commercial intends to award a professional services contract for the defined scope of work under the Fair and Open Process in accordance with N.J.S.A. 19:44A-20.4 et seq. The proposals will be evaluated by the Committee of the Township of Commercial based upon information supplied by each Proposer in response to these RFQ's and RFP's and the following criteria: Ability to meet all minimum qualifications; Overall knowledge and familiarity with the operations of the Township of Downe; Qualifications and experience of the professional; Qualifications and experience of the other members of the professional's firm; The fee(s) for services for which you are applying. The Township of Commercial reserves the right to reject any and all proposals with or without cause and waive immaterial information. Any questions regarding this Request for Qualifications and Request for Proposals should be directed to Heather Miller, Municipal Clerk of the Township of Commercial via Email at Hsparks@commercialtwp.com. Please submit one (1) original and two (2) copies of the proposal in a sealed envelope and must be marked with the "Name of the Service" and addressed to: Heather Miller, Municipal Clerk Township of Commercial 1768 Main Street Port Norris, NJ 08349 All submissions must be received at the Township Office no later than 11:00 AM on Tuesday, December 08, 2026. Faxed proposals will NOT be accepted. Individuals/Firms appointed to provide a Professional Service will be required to supply, at the time of contract execution, the following: 1) A CERTIFICATE OF INSURANCE issued by an insurance carrier authorized to do business in the State of New Jersey reflecting the amount of professional liability insurance in effect during the contract period and naming the Township of Downe as an additional insured. 2) Copy of your AFFIRMATIVE ACTION CERTIFICATE. 3) A copy of your NEW JERSEY BUSINESS REGISTRATION CERTIFICATE. 4) The Vendor must submit a completed "CONTRACTORS CERTIFICATION AND DISCLOSURE OF POLITICAL CONTRIBUTIONS" form with its proposal. Failure to submit this completed form will cause the Vendor's proposal to be disqualified without evaluation. See Attached Exhibit "A". 5) AFFIRMATIVE ACTION CERTIFICATION. See Attached Exhibit "B" - Goods, Professional Service Contracts 6) EMPLOYEE INFORMATION REPORT. Provide the Township of Commercial with a copy of a letter of Federal Approval or Certificate of Employee Information Report or complete Form AA302. 7) HOLD HARMLESS AGREEMENT. Execute a Hold Harmless Agreement against the Township of Commercial. 8) PAY-TO-PLAY. Starting in January, 2008, business entities were advised of their responsibility to file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A. 19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year. Business entities are responsible for determining if filing is necessary. 9) The vendor must submit a completed STOCKHOLDER DISCLOSURE CERTIFICATION. Failure to submit this completed form will cause the Vendor's proposal to be disqualified without evaluation. See Attached Exhibit "C". 10)The vendor must submit a completed AMERICANS WITH DISABILITIES ACT. Failure to submit this completed form will cause the Vendor's proposal to be disqualified without evaluation. See attached Exhibit "D". 11)The vendor must submit a completed a NON-COLLUSION AFFIDAVIT. See Attached Exhibit "E". 12)The vendor must submit a completed PAY TO PLAY LAW CERTIFICATION. See Attached Exhibit "F". 13)The vendor must submit a completed FIRM'S AFFIDAVIT OF NO DISCIPLINARY SANCTIONS OR PROFESSIONAL NEGLIGENCE in the State of New Jersey. See Attached Exhibit "G". 14)The vendor must submit a completed DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN. See Attached Exhibit "H". 15)The CHECKLIST, affidavits notices and like presented at the end of this Request for Proposal are a part of this Request for Proposal and shall be completed and submitted as part of this proposal. See Attached Exhibit "I". INTERVIEW The Township Committee reserves the right to interview any or all the applicants submitting a proposal. Although interviews may take place, the proposal should be comprehensive and complete on its face. The Township of Commercial reserves the right to request clarifying information subsequent to submission of the proposal. SELECTION PROCESS All proposals will be reviewed by the Township Committee to determine responsiveness. Non-responsiveness proposals will be rejected without evaluation. For vendors that satisfy "Minimum Requirements" and Mandatory Contents of Proposal, the Township of Commercial will evaluate proposals based on the following evaluation criteria: a. The vendor's general approach to providing the services required under this RFP. b. The vendor's documented experience in successfully completing contracts of a similar size and scope to the engagement addressed by this RFP. c. The qualifications and experience of the vendor's management, supervisory or other key personnel assigned to the engagement. d. The overall ability of the vendor to mobilize, undertake and successfully complete the scope of work in a timely fashion, including staffing and availability. e. Costs and fee schedules. SELECTION AND CONTRACT The Township of Commercial will select the vendor deemed most advantageous to the Township, price and other factors considered. The resulting contract will include this RFP, any clarifications and addenda thereto, the selected vendor's proposal, and any changes negotiated by the parties. (Exhibits A through I follow in the solicitation document, including Business Entity Disclosure Certification; Mandatory Equal Employment Opportunity Language; Stockholder Disclosure Certification; ADA Compliance; Non-Collusion Affidavit; Pay-to-Play Certification; Firm's Affidavit of No Disciplinary Sanctions or Professional Negligence; Disclosure of Investment Activities in Iran; and the required Checklist of submission documents.)
