Town of Leo-Cedarville

The meeting commenced with the Pledge of Allegiance. Key agenda items included the Treasurer's report detailing vouchers for approval, and the approval of the May 2024 meeting minutes. Old business focused heavily on electrical upgrades, specifically obtaining a quote from NES Electric for park services, which included options for adding two pedestals on the southeast side of the parking lot and increasing power capacity to the Grand Pavilion sub-panel to address overloading during events. There was also discussion regarding utilizing a newly hired in-house electrician for parts of the work. The board also discussed obtaining quotes for constructing two new pickleball courts, noting a concrete quote of $127,460.52, and the need to explore options for asphalt versus concrete and potential in-house work. Furthermore, there was an extensive discussion about researching land ownership pertaining to public access points near the reservoir and the boat launch, confirming prior agreements regarding maintenance responsibilities for various park areas like Riverside Gardens Park and the Cedar Launch. Finally, the meeting concluded with planning for an upcoming mulch spreading event, noting the large volume of mulch and the need for adult volunteers to assist students with special needs.

The meeting included initial proceedings such as the Pledge of Allegiance, approval of the agenda, and approval of previous minutes from November 21, 2023. Key discussions involved the approval of a payment amount of $52,636.30. A significant portion of the meeting focused on Ordinance 2023-09 regarding the 2024 salaries for elected officials, Town Manager, and full-time/part-time employees, specifically addressing the removal of salary ranges for elected officials due to state law restrictions and discussing Roth contribution options for employees. The council also reviewed the Town Insurance renewal, noting an overall premium increase of approximately $1,181, largely driven by increases in auto insurance costs and replacement costs for buildings. A discussion ensued regarding adjusting the property deductible from $2,500 to potentially $5,000 or $10,000 to manage premium costs, with a decision deferred pending further investigation into premium savings at higher deductible levels. Additionally, there was a presentation on the Wetland Delineation report for 17 acres on Abitz Road, focusing on the benefits of obtaining an Approved Jurisdictional Determination over a Pre-Jurisdictional Determination to maximize future permitting and development options for the property.

The board meeting involved opening with the pledge of allegiance and approval of the agenda, which included flexibility to insert a specific item later. Key discussion centered on a public hearing regarding requests for variances in use for a property zoned office commercial. The applicant sought approval to operate a Domino's takeout place in the building, which required a variance. Concerns were raised by a resident, who lives adjacent to the property, regarding increased traffic, congestion, noise, and the appropriateness of a restaurant near a subdivision, contrasting it with the existing office/commercial zoning and a previously approved Anytime Fitness gym. The board heard arguments both for and against the variance, noting that the building was constructed in accordance with zoning requirements for office commercial use, but the proposed use deviated.

The Town Council meeting included approval of the agenda and minutes from previous meetings on October 7th and October 23rd. Financial discussions involved approving payroll and accounts payable for the park and town general funds. A significant portion of the meeting focused on approving final retainage payment ($22,594.76) for the Brighton Park CCMG project, which involved discussion regarding seeding coverage and INDOT requirements. The council then addressed change orders for the Brighton Park project, approving Change Order #10 ($18,336.76), Change Order #11 for crosswalk pavement markings ($11,949.55), and Change Order #12 related to reseeding efforts ($5,836.05). The council also approved an updated park fee schedule for various facilities, including the Cedarville Pavilion, RSG small pavilions, and the Grand Pavilion, with many rates adjusted to remove in-town/out-of-town differentiation. Finally, a contract amount of $1,325 for Jones Lake management for aquatic weed and algae control for the upcoming year was reviewed.

The Board of Zoning Appeals meeting included discussions and approvals for two agenda items. The first item, BCA20509 regarding property at 14836 Leo Road, involved a public hearing concerning proposed signage changes for a Marathon gas station. Discussions focused on variances required due to proposed canopy signs on the north and south/east corners, ensuring the new signs would not increase brightness or create sightline blockages compared to previous signage. The board approved the findings of fact for this item. The second item, DCA 2025-10, involved the replacement of an existing sign with a new, shorter, and narrower cabinet featuring a digital message center sign on the bottom portion. The board discussed the digital display's operation, including provisions for a nighttime setback (reducing brightness after dusk) and compliance with NDOT standards regarding scrolling text or flashing elements, ultimately approving this item as well.