The intent of this Request for Quotation is to issue one (1) General Services Agreement for on-call armed security guard services for a period of three (3) years, with two (2) one year extension options as identified under Exhibit A Scope of Services for the City of Santa Rosa Police Department in compliance with the specifications, terms, conditions identified within the RFQ.
Contractor shall have an established business currently located within Sonoma County that includes a physical location/office.
The City of Santa Rosa seeks tree-planting mitigation, monitoring, and reporting at Colgan Creek as required by a CDFW permit. The work supports the Santa Rosa Creek Trail Access at N Dutton (West Side) project (PID 1102) and the Corby Ave Between Baker Ave and Cottonwood Dr Pedestrian Gap Closures project (PID 2322). Proposals are accepted electronically for this bidding-stage RFP through December 7, 2026.
The City of Santa Rosa is requesting quotations for a DUI-enforcement trailer for its Police Department, to be supplied, assembled, and delivered to Santa Rosa. Quotes must be submitted electronically by November 20, 2026, at 2:00 p.m., with required forms, insurance, and an eight-year structural warranty. The solicitation permits a 1% local preference up to $5,000 and piggyback options.
Sole Source:If your solution is proprietary and critical to public utilities operations, pursue a sole source with the Board of Public Utilities (BPU) via the City Purchasing Agent; otherwise go straight to co-ops.
Coops:Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Applicable when:Proprietary technology for public utilities (e.g., water treatment systems, specialized pumps) that is essential for continuity of service.
Process:Engage the Board of Public Utilities (BPU) and work with the City Purchasing Agent to prepare a waiver of competitive process justification for BPU approval.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Santa Rosa Contracts
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Invoice Cloud at City of Santa Rosa
Effective: Jan 1, 2024Expires: Sep 30, 2026Expiration date locked.
This Statement of Work (SOW) details the services provided by Invoice Cloud for Electronic Bill Presentment & Payment (EBPP) to the City of Santa Rosa. It covers features like online and over-the-counter payment processing, data integration with city systems, dedicated payer and biller portals for customer and administrative functions respectively, email notifications, custom business rules, implementation procedures, support, training, marketing assistance, privacy guidelines, and optional add-on services.
Invoice Cloud, Inc. at City of Santa Rosa
Effective: Jun 30, 2016Expires: Sep 30, 2026Expiration date locked.
This document is an InvoiceCloud Biller Order Form (Exhibit B) for the City of Santa Rosa, outlining the provision of EBPP Cloud Store, Cloud Pay, and Online Bank Direct services. It details the buyer's information, per-item fees for EFT/ACH rejects ($15.00), chargebacks ($20.00), and transaction processing (e.g., $0.75 + % BP for Credit Card, $0.50 per item for EFT/ACH). The agreement includes terms for ACH authorization and notes that some related services (IVR, Mobile App, Kiosk) are covered by separate third-party contracts. It also lists hourly rates for potential future Invoice Cloud support services and specifies a requested go-live date of June 30, 2016.
Invoice Cloud, Inc. at City of Santa Rosa
Effective: Jan 1, 2000Expires: Sep 30, 2026Expiration date locked.
This document, Exhibit A, outlines the terms and conditions for a 'Biller' utilizing Invoice Cloud's billing and payment services. It defines key terminology related to the service, details the Biller's responsibilities, including data usage, information accuracy, refund policies, and transaction data warranties. A significant portion covers the rules and liabilities surrounding Chargebacks, including Invoice Cloud's remedies for excessive chargebacks and the Biller's reimbursement obligations. The document is part of a broader Invoice Cloud Master Biller Agreement, with financial terms and service specifics expected in an associated Biller Order Form (Exhibit B), which is not included.
Invoice Cloud, Inc. at City of Santa Rosa
Effective: May 20, 2016Expires: Sep 30, 2026Expiration date locked.
This Master Biller Agreement between the City of Santa Rosa (Biller) and Invoice Cloud, Inc. establishes the terms for the City's use of Invoice Cloud's service for billing and payment processing from its customers. The agreement grants a non-exclusive, non-transferable license and details aspects such as data handling, privacy, intellectual property, billing, and responsibilities of both parties. The initial term is set for five years, with automatic annual renewals unless notice of non-renewal is provided. Specific fees and service details are outlined in the referenced Biller Order Form.
Kemper Sports Management LLC at City of Santa Rosa
Effective: Jun 7, 2022Expires: Sep 30, 2026Expiration date locked.
This document details an amended and assigned Operations and Maintenance Management Agreement for the Bennett Valley Golf Course. Originally between the City of Santa Rosa and Touchstone Golf, LLC, effective June 7, 2022, the agreement's term was extended by amendment on June 4, 2025, to run until June 7, 2027, with an option for further extension. Subsequently, on December 31, 2025, the agreement was assigned to Kemper Sports Management, LLC, following their acquisition of Touchstone Golf, LLC. The contract outlines responsibilities for golf course operation, maintenance, and management, with an annual base management fee of $96,000 plus performance-based incentive fees.
Early Buyer Signals
Board meetings and strategic plans from City of Santa Rosa
City Of Santa Rosa Design Review And Preservation Board Meeting
Date: Nov 6, 2026Type: Meeting mention
The board reviewed a proposal for a commemorative bronze plaque in Old Courthouse Square recognizing the origins of Women's History Month in Santa Rosa. Staff presented the proposed location and design, and board members provided feedback regarding materials, corrosion protection, visibility, and the potential inclusion of additional elements like QR codes or Braille. No formal action was taken as it was an informational item.
City of Santa Rosa Art in Public Places Committee Committee Meeting
Date: Nov 2, 2026Type: Meeting mention
The meeting featured public comments regarding the potential location of a mural in the new library and a request for guidance on how to honor a deceased community member with a mural or park. The committee also received a presentation from city staff regarding Measure L, a ballot measure for a sales tax increase. Staff explained the city's ongoing budgetary challenges, the potential impact of funding gaps on police and fire services, and the intent to educate the public on the measure's content and implications without advocating for a specific vote.
City of Santa Rosa Public Safety and Prevention Tax Citizens' Oversight Committee Special Meeting Minutes
Key Contacts
Public-sector contacts connected to City of Santa Rosa.
Who manages procurement and purchasing for City of Santa Rosa?
The City Purchasing Agent heads a centralized purchasing system for the City of Santa Rosa and has delegated authority for routine purchases; larger awards are reserved for the City Manager and City Council, and the Board of Public Utilities has separate purchasing authority for its purchases.
Where does City of Santa Rosa post bids and RFPs?
City of Santa Rosa posts public bid solicitations on its Bids & Proposals page and publishes solicitations via the PlanetBids online vendor portal; vendors should register on PlanetBids to view and download posted solicitations and plan/spec documents.
How do vendors complete vendor registration with City of Santa Rosa?
Vendors register and maintain profiles through the City of Santa Rosa’s PlanetBids vendor portal, linked from the City’s Bids & Proposals page; PlanetBids also provides vendor technical support and account management for submitting bids and receiving notifications.
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The committee held a special meeting to review and approve the Public Safety and Prevention Tax Annual Report for the 2025-26 fiscal year. Following the presentation and discussion of the report, the committee formally moved to approve it. Additionally, the committee requested that the police department provide further information regarding school safety for future agenda consideration.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Santa Rosa meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Santa Rosa procure?
The City of Santa Rosa procures materials, supplies, equipment, minor and major public works, and general services including professional and construction services; these categories are procured via formal and informal solicitations administered through the Purchasing Office and Bids & Proposals page.
Does City of Santa Rosa use cooperative purchasing or piggyback contracts?
City of Santa Rosa is authorized under City Code §3-08.160 to participate in cooperative purchasing programs; purchases made under cooperative agreements maintained by State, County, or other public agencies are treated as exempt from the chapter when properly documented.
What procurement requirements does City of Santa Rosa publish for vendors?
The City of Santa Rosa requires solicitation-specific insurance and indemnity clauses and may require performance bonds when necessary; vendors should review each solicitation document for its precise insurance, bonding, and indemnity requirements and submission instructions.
How does City of Santa Rosa approve procurement contracts and awards?
City of Santa Rosa follows City Code dollar-threshold award authority: contracts over $100,000 are awarded by City Council, contracts up to $100,000 by the City Manager, and contracts up to $50,000 by the Purchasing Agent; the Purchasing Agent handles protests with Council as the appeal forum.
Where can vendors find procurement policies and standard terms for City of Santa Rosa?
Vendors can find procurement policies in City Code Chapter 3-08 (Purchasing Policy) and on the City of Santa Rosa Purchasing page; these sources include competitive bidding rules, award authority, small purchase procedures, cooperative purchasing, protest procedures, and insurance/bond requirements.
What supplier diversity or local vendor preference programs does City of Santa Rosa use?
City of Santa Rosa offers a one-percent local bidder preference (not to exceed $5,000) for businesses with their principal place of business in the City that hold a current City business license; the Purchasing Agent also serves as the City's DBE Liaison Officer and notes environmentally preferable purchasing.
