Powhatan County Public Schools

The meeting commenced with a budget workshop focusing on substitute staffing, where an analysis comparing the use of Education Staffing Service (ESS) versus internal staffing determined ESS to be more cost-efficient, even after accounting for benefits and oversight costs. Board members discussed potential incentives to reduce teacher absences and addressed concerns regarding decreasing student enrollment since 2018 despite no corresponding decrease in staff, with redistricting proposed as a balancing solution. A subsequent budget presentation detailed that the division anticipates receiving $1.33 million less from the State of Virginia based on the Governor's December 2025 proposal. The proposal also included a 3% salary increase for all staff and a 10.5% increase in health insurance costs. Suggestions were made regarding salary adjustments for high earners and gathering specific cost data related to the insurance increase and unfunded mandates. The meeting recessed and reconvened for a public hearing portion, during which no public comments were made regarding the budget.

The session focused entirely on collaborative discussions and idea generation regarding the Strategic Plan among board members, staff, and community members. No formal votes were conducted during this planning time.

The budget workshop focused on identifying potential cost-saving measures across four categories: Central Office, Transportation, Facilities, and Schools. Proposed reductions for Transportation included creating neighborhood stops and eliminating field trips and extracurricular transports. For Facilities, the suggestion was to remove space heaters and personal refrigerators to save electricity. Central Office cost reduction ideas involved eliminating a $200,000.00 contingency fund and dispersing responsibilities from currently vacant positions among existing staff. The discussion acknowledged uncertainty due to pending information regarding Virginia Retirement numbers, the Governor's budget, and the Board of Supervisors' tax rate decision.

The primary discussion centered on calendar changes related to snow make-up days. Potential dates considered were February 9, February 16, March 16, and April 6, 2026. Following staff feedback suggesting February 9 was too short notice, the board discussed the need for instructional time for students, especially regarding April 6. A motion was successfully passed to designate February 16, 2026, and March 16, 2026, as snow make-up days.

The meeting commenced with a closed session to discuss a student disciplinary hearing, personnel matters including appointments, retirements, status changes, and resignations, pending litigation, and legal counsel consultation regarding the Pocahontas Landmark Center. Following certification, the open session agenda was amended to remove the legal counsel consultation and add 'PLC Next Steps'. Action items included upholding the recommendation for the disciplinary hearing, accepting the personnel docket (approving new hires and separations), and approving the second reading of several policy updates. The board approved the 2026-2027 student fees, summer school dates, and the appointment of Jordan Schelin to the school health committee. They also approved the updated FY2027 Capital Improvement Plan (CIP) and appropriations for the FY2026 STEM Event funding and the FY2026 Mathematics Acceleration Grant. A motion was passed to conduct a feasibility study and seal off wings B, C, and D of the Pocahontas Landmark Center. Non-action items included a first reading of numerous policy updates. The Superintendent and Board Members discussed appreciation for staff efforts in managing snow days and routing, recognized award recipients, and highlighted events such as the PHS Experience presentation, a robotics competition success, and upcoming community engagement activities like the Real World Real Money event.