What products and services does the City of Pasadena procure?

The City of Pasadena commonly procures public-works and infrastructure services—streets, transportation, traffic signals, and street lighting—alongside routine municipal goods, equipment, materials, and professional services. These are typically acquired via Purchase Orders or formal solicitations for construction and engineering work.

What vendor requirements does the City of Pasadena publish for procurement?

City of Pasadena publishes vendor requirements in its Purchasing Procedures Manual and the Department of Finance 'Doing Business with the City' pages, which specify insurance, bonding, licensing, and solicitation-specific terms vendors must meet to bid or contract with the City.

How are procurement contracts and awards approved by the City of Pasadena?

The City of Pasadena delegates contract approvals to the City Manager except where the Charter or an ordinance reserves approval to the City Council; contracts reserved to Council require City Council approval under the municipal code.

Where can vendors find procurement policies and standard terms for the City of Pasadena?

Vendors can find procurement policies and standard contract terms in the City of Pasadena Purchasing Procedures Manual, the Department of Finance 'Doing Business with the City' guidance, and relevant Pasadena Municipal Code purchasing sections, which include local-preference language.

What supplier diversity or local preference programs does the City of Pasadena use?

The City of Pasadena applies municipal-code local-preference language and promotes a 'Pasadena First / Buy Local' approach to encourage local purchasing, contracting and hiring; the City also accepts State of California small-business certifications to support eligible local vendors.

City of Pasadena

Track open bid opportunities, contracts, public meetings, and key contacts for City of Pasadena.

Buyer type:: City
Location:: Pasadena, CA
Country:: US

City of Pasadena RFPs

Active opportunities open for bidding

Preparation of Technical Transportation Studies: On-Call Services (Request for Proposals)
Posted
Sep 8, 2026
Closes
Oct 6, 2026
Provide technical transportation impact analysis services for land use projects and other projects undergoing city review.
One 1.5 Ton Medium-Duty Truck RFP
Posted
Sep 8, 2026
Closes
Sep 30, 2026
The City of Pasadena Water and Power Department is seeking sealed bids for one 1.5 ton medium-duty truck with custom upfitting. The vehicle will transport PWP staff and heavy electric testing equipment, tools, and supplies within the City. The solicitation was released September 8, 2026, and bids are due September 30, 2026, at 3:00 p.m. Pacific Time.
Playhouse Park EV Chargers Phase II Construction Project RFP
Posted
Sep 8, 2026
Closes
Oct 14, 2026
Work includes expand and upgrade the existing electric vehicle charging infrastructure at playhouse park through the installation of new level 2 electric vehicle supply equipment, replacement of four existing level 2 chargers, associated electrical infrastructure, foundations, conduit, conductors, panelboard equipment, load management equipment, pavement/parking markings, and related site restoration; (10) 48a level 2 dual-port ev chargers (joint #ixp-e48-dual). ; (10) evse pedestals (joint #pab-05), painted green; (5) concrete foundations for evse pedestals, 48"l x 18"w x 12"d; (1) panelboard 'p2ev', 400a, 42ckt, 65kaic, nema3r, w/ (10) 60a circuit breakers and spd. See attached file.

View all RFPs

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
207582
Employee FTE
Full-time equivalent employees.
2,406.9
Population
Population size to gauge opportunity scale.
135,804
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
Unlock to view
Unlock
Operating Budget
Unlock to view
Unlock

Unlock full profile

Includes fiscal year calendars, procurement complexity scores, and strategic insights.

RFP Intelligence

Find best-fit RFPs — Then Nail the Response

Get alerted before the bid drops, know which RFPs to pursue, and generate compliant drafts with AI.

Unlock full profile Book a demo

AI-ranked best-fit opportunities before bid boards

Auto-drafted, compliance-ready outlines & boilerplate

How to Sell to City of Pasadena

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
Unlock details
- Sole Source: If the scope is a unique professional service and the sale is less than $25,000, use the City’s Request for Exemption Form under City Charter Section 1002(F); over $25,000 seek City Council approval.
- Coops: Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
Unlock details
- Entity: City of Pasadena, CA
- Approach: Formal sole source is rare; instead, pursue an exemption from competitive bidding under City Charter Section 1002(F) for “professional or unique services.”
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- Pasadena actively uses cooperative purchasing to bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

Unlock full profile

Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

City of Pasadena Contracts

Track vendor wins and renewal opportunities

Tyler Technologies, Inc. at City of Pasadena
Effective: May 23, 2023Expires: Expiration date locked.Unlock
The City of Pasadena entered into a Master Subscription Agreement with Tyler Technologies, Inc. for payment processing software solutions, including Tyler Payments, Tyler Enterprise Payments, and Tyler Cashiering point of sale. The agreement includes associated services, fee schedules (transaction-based and annual software fee), and terms for payment service devices. It also incorporates a Sub-Merchant Agreement with NIC Services, LLC for transaction processing. The initial term of the Master Subscription Agreement is five years, starting from the execution date of 2023-05-23, with automatic one-year renewals. An annual software fee of $6,000 is specified, along with various transaction-based fees for card and eCheck/ACH payments.

Contract data

Get full contract and spend data

See expiring contracts, renewal timing, pricing history, and competitor awards, then sync the data to your CRM.

Early Buyer Signals

Board meetings and strategic plans from City of Pasadena

Planning Commission Regular Meeting
Date: Aug 12, 2026Type: Meeting mention
The commission held a public hearing regarding Zoning Code Amendments for Special Purpose Zoning Districts, the Alcohol District Overlay, and related housing and definition regulations, which were recommended for approval. A separate item concerning Zoning Code and Specific Plan updates for the Housing Element and Central District was continued to a future meeting. Additionally, the commission approved the FY2026 Annual Report and the FY2027 Annual Workplan. Regular meeting logistics, including time, dates, and location, were established. Appointments were made for members to the Board of Zoning Appeals and the Capital Improvement Program Subcommittee.
Human Relations Commission Regular Meeting
Date: Aug 4, 2026Type: Meeting mention
The commission received an update from the Pasadena Police Department regarding hate crimes and incidents. A presentation was provided by the City Manager's Office concerning Olympic-related activities. The commission discussed and approved the updated FY 2026-2027 Work Plan and the FY 2026-2027 Presentation Calendar. Staff provided various updates, including invitations to community events, procedures for distributing future agenda packets, and upcoming administrative changes regarding commissioner term limits.

Key Contacts

Public-sector contacts connected to City of Pasadena.

Sara GoldmanActing Accessibility Coordinator (ADA Coordinator), Office of the City Manager

*******@************

+1 (***) ***-****

Jennifer Paige

Get relevant City of Pasadena bid alerts

Track City of Pasadena bids, renewals, public meetings, and contact changes matched to what you sell.

Product-relevant RFPs and bids
Contract renewal signals
Budget and meeting signals
Key contact updates

Track this buyer

Frequently asked questions

Who manages procurement policies and purchasing for the City of Pasadena?

The City of Pasadena Purchasing Office in the Department of Finance manages procurement, issues and approves Purchase Orders, and serves as the vendor-facing purchasing unit. Contact the Purchasing Office for solicitations, contract questions, and vendor onboarding via the Finance 'Doing Business with the City' guidance.

Where does the City of Pasadena post bids and RFPs?

The City of Pasadena posts public bids and RFPs on its Contract & Bid Opportunities webpage and on the City's OpenGov procurement portal, where RFPs, RFQs and RFIs are published. Vendors can register on OpenGov to receive solicitation notices and updates.

How do vendors complete vendor registration with the City of Pasadena?

Vendors complete vendor registration for the City of Pasadena by following the 'Become City Vendor' instructions and creating an account in the City's vendor/invoice portal. Contact the Purchasing Office via the Department of Finance 'Doing Business with the City' guidance for onboarding assistance.

Get your 10 highest-intentaccounts

Share your ICP and we will surface 10 ready-to-buy accounts using buying signals, competitor contracts, and procurement activity for free

See my top accounts

City of Pasadena

City of Pasadena RFPs

Preparation of Technical Transportation Studies: On-Call Services (Request for Proposals)

One 1.5 Ton Medium-Duty Truck RFP

Playhouse Park EV Chargers Phase II Construction Project RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

Get full contract and spend data

Early Buyer Signals

Planning Commission Regular Meeting

Human Relations Commission Regular Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Pasadena RFPs

Preparation of Technical Transportation Studies: On-Call Services (Request for Proposals)

One 1.5 Ton Medium-Duty Truck RFP

Playhouse Park EV Chargers Phase II Construction Project RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

Get full contract and spend data

Early Buyer Signals

Planning Commission Regular Meeting

Human Relations Commission Regular Meeting

Key Contacts

Frequently asked questions

Commission On The Status Of Women Special Annual Meeting

Know what buyers discuss before RFPs drop

City of Pasadena

City of Pasadena RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

Get full contract and spend data

Early Buyer Signals

Planning Commission Regular Meeting

Human Relations Commission Regular Meeting

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Pasadena RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

Get full contract and spend data

Early Buyer Signals

Planning Commission Regular Meeting

Human Relations Commission Regular Meeting

Key Contacts

Frequently asked questions

Commission On The Status Of Women Special Annual Meeting

Know what buyers discuss before RFPs drop

Similar government buyers you might want to track