What products and services does the City of Pasadena procure?

The City of Pasadena commonly procures public-works and infrastructure services—streets, transportation, traffic signals, and street lighting—alongside routine municipal goods, equipment, materials, and professional services. These are typically acquired via Purchase Orders or formal solicitations for construction and engineering work.

What vendor requirements does the City of Pasadena publish for procurement?

City of Pasadena publishes vendor requirements in its Purchasing Procedures Manual and the Department of Finance 'Doing Business with the City' pages, which specify insurance, bonding, licensing, and solicitation-specific terms vendors must meet to bid or contract with the City.

How are procurement contracts and awards approved by the City of Pasadena?

The City of Pasadena delegates contract approvals to the City Manager except where the Charter or an ordinance reserves approval to the City Council; contracts reserved to Council require City Council approval under the municipal code.

Where can vendors find procurement policies and standard terms for the City of Pasadena?

Vendors can find procurement policies and standard contract terms in the City of Pasadena Purchasing Procedures Manual, the Department of Finance 'Doing Business with the City' guidance, and relevant Pasadena Municipal Code purchasing sections, which include local-preference language.

What supplier diversity or local preference programs does the City of Pasadena use?

The City of Pasadena applies municipal-code local-preference language and promotes a 'Pasadena First / Buy Local' approach to encourage local purchasing, contracting and hiring; the City also accepts State of California small-business certifications to support eligible local vendors.

City of Pasadena

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Buyer type:: City
Location:: Pasadena, CA
Country:: US

City of Pasadena RFPs

Active opportunities open for bidding

Authorized Dodge, RAM, Chrysler, & Jeep Service, Repair, Maintenance, and OEM Parts RFP
Posted
Sep 11, 2026
Closes
Oct 5, 2026
Provide authorized dodge, ram, chrysler, and jeep vehicle service, repair, and oem (original equipment manufacturer) parts on an as-needed basis.
Four Electric Cargo Vans with Custom Upfitting RFP
Posted
Sep 10, 2026
Closes
Sep 30, 2026
Seeking bids from qualified vendors to source four electric cargo vans with custom upfitting.
Pick-up Trucks RFP
Posted
Sep 10, 2026
Closes
Oct 5, 2026
Furnish new, current model year crew cab electric pickup trucks.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
207582
Employee FTE
Full-time equivalent employees.
2,406.9
Population
Population size to gauge opportunity scale.
135,804
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
58 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to City of Pasadena

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
58 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If the scope is a unique professional service and the sale is less than $25,000, use the City’s Request for Exemption Form under City Charter Section 1002(F); over $25,000 seek City Council approval.
- Coops: Frequently procures through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Pasadena, CA
- Approach: Formal sole source is rare; instead, pursue an exemption from competitive bidding under City Charter Section 1002(F) for “professional or unique services.”
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- Pasadena actively uses cooperative purchasing to bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to gain access to the recommended path.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Pasadena Contracts

Track vendor wins and renewal opportunities

Tyler Technologies, Inc. at City of Pasadena
Effective: May 23, 2023Expires: Expiration date locked.Unlock
The City of Pasadena entered into a Master Subscription Agreement with Tyler Technologies, Inc. for payment processing software solutions, including Tyler Payments, Tyler Enterprise Payments, and Tyler Cashiering point of sale. The agreement includes associated services, fee schedules (transaction-based and annual software fee), and terms for payment service devices. It also incorporates a Sub-Merchant Agreement with NIC Services, LLC for transaction processing. The initial term of the Master Subscription Agreement is five years, starting from the execution date of 2023-05-23, with automatic one-year renewals. An annual software fee of $6,000 is specified, along with various transaction-based fees for card and eCheck/ACH payments.

Contract data

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Early Buyer Signals

Board meetings and strategic plans from City of Pasadena

Pasadena Public Library Commission Regular Meeting Agenda
Date: Sep 16, 2026Type: Meeting mention
The commission reviewed the Director's report, which provided updates on the Central Library construction project and the implementation of a new integrated library system and online catalog. Key business items included the review and monitoring of the fiscal year work plan. Additionally, the commission examined circulation statistics for the previous month and reviewed a compilation of recent news coverage regarding library services, including tutoring programs, facility renovations, and catalog system transitions.
Arts & Culture Commission Regular Meeting
Date: Jul 8, 2026Type: Meeting mention
The Commission reviewed and approved the FY 2026-2027 Annual Grants Program Awards. An informational update was provided regarding the LA County Ford Theatre Ticket Program, which offers free tickets to City Annual Grants Awardees. Commissioner appointments to the Grants Subcommittee were finalized. Additionally, the Commission received various reports and announcements, including plans for an annual retreat and a schedule change regarding upcoming meetings.
Planning Commission Regular Meeting
Date:

Key Contacts

Public-sector contacts connected to City of Pasadena.

Sara GoldmanActing Accessibility Coordinator (ADA Coordinator), Office of the City Manager

*******@************

+1 (***) ***-****

Jennifer PaigeActing Assistant City Manager

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Frequently asked questions

Who manages procurement policies and purchasing for the City of Pasadena?

The City of Pasadena Purchasing Office in the Department of Finance manages procurement, issues and approves Purchase Orders, and serves as the vendor-facing purchasing unit. Contact the Purchasing Office for solicitations, contract questions, and vendor onboarding via the Finance 'Doing Business with the City' guidance.

Where does the City of Pasadena post bids and RFPs?

The City of Pasadena posts public bids and RFPs on its Contract & Bid Opportunities webpage and on the City's OpenGov procurement portal, where RFPs, RFQs and RFIs are published. Vendors can register on OpenGov to receive solicitation notices and updates.

How do vendors complete vendor registration with the City of Pasadena?

Vendors complete vendor registration for the City of Pasadena by following the 'Become City Vendor' instructions and creating an account in the City's vendor/invoice portal. Contact the Purchasing Office via the Department of Finance 'Doing Business with the City' guidance for onboarding assistance.

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City of Pasadena

City of Pasadena RFPs

Buyer Attributes

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City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

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Early Buyer Signals

Pasadena Public Library Commission Regular Meeting Agenda

Arts & Culture Commission Regular Meeting

Planning Commission Regular Meeting

Key Contacts

Frequently asked questions

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City of Pasadena RFPs

Buyer Attributes

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How to Sell to City of Pasadena

City of Pasadena Contracts

Tyler Technologies, Inc. at City of Pasadena

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Early Buyer Signals

Pasadena Public Library Commission Regular Meeting Agenda

Arts & Culture Commission Regular Meeting

Planning Commission Regular Meeting

Key Contacts

Frequently asked questions

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