Monroe County Water Authority

The Audit Committee reviewed the audited financial statements for the Deferred Compensation Plan for employees, which resulted in a clean audit report. The committee also reviewed and approved revisions to the organization charts within the Accounting Policies and Procedures Manual, with both items being forwarded to the full board for final approval. Additionally, the committee confirmed the schedule for their upcoming meeting.

The meeting included the acceptance of disbursements and a purchase order list. Resolutions were passed to express appreciation for retiring employees. Personnel appointments for various roles including equipment operators, mechanics, engineers, an accountant, and an office clerk were confirmed. The board authorized a contract for water main replacements, a leak detection services contract, and insurance coverage renewals. Additional business included approving internet services, a membership renewal with the Greater Rochester Enterprise, accepting the Independent Auditor's Report for the employee deferred compensation plan, and approving a revised accounting policies and procedures manual. A formal determination was also made regarding procurement contract awards.

The Audit Committee reviewed the 2026 general insurance renewal proposal from Arthur J Gallagher, noting an 11% increase in insurance premiums while service fees remained unchanged. The committee resolved to recommend that the full Board approve the renewal proposal for a one-year term beginning July 1, 2026. Additionally, the committee discussed the future acquisition of quotes for excess liability coverage and confirmed the schedule for the subsequent committee meeting.

The board discussed several operational and administrative matters, including the acceptance of a purchase order list for materials and supplies. The executive director provided updates on upcoming RFPs for actuarial services and underdrain failure evaluation at the Webster Water Treatment Plant, as well as notifications regarding various emergency purchase orders for water main and valve repairs. The board passed resolutions regarding employee retirements, various personnel appointments, and the utilization of Monroe County and New York State contracts for vehicle maintenance, automotive parts, and software licensing. Additionally, the board authorized the award of a contract for a clarifier roof rehabilitation project and initiated the eminent domain process for necessary easements. The audit committee presented a report on the general insurance renewal, leading to the appointment of a broker of record and authorization for various insurance coverages. The meeting also included reviews of quarterly financial and investment reports and concluded with the naming of the Webster Water Treatment Plant in honor of a former executive engineer.

The board meeting covers several personnel actions, including retirements and new appointments across various departments. Agenda items include amending resolutions, authorizing the purchase of vehicle parts and supplies, and addressing repairs for a transmission main. Additionally, the board will review the award of a contract for roof rehabilitation, approve eminent domain actions for water main replacement, and address annual renewals for software licenses including Autodesk, Oracle, and Malwarebytes. The meeting also features a review of the Audit Committee report regarding insurance coverage and risk management, along with discussions on 1st quarter financial and investment reports and standard procurement compliance.