Madison-Oneida Board of Cooperative Educational Services

The meeting began with the District Superintendent welcoming attendees and presenting an amended agenda, which included updated budgets due to new state aid information. The Staff & Curriculum Development team provided an extensive E&AP report, featuring an inclusive welcome activity, a review of the Wisk Remembers collaboration with the Oneida Indian Nation, and a discussion of the Portrait of a Graduate, focusing on necessary skills and attributes, incorporating concepts like the TEACCH model and Inquiry-Based Learning. The Board amended the agenda to include updated personnel recommendations and the award of a Consultant RFP. Approvals covered several bids, including Print Shop and Copy Paper, Computer Supplies, Maintenance Truck, Box Truck, Water Sampling and Testing Services, and Calculators, alongside declaring equipment as excess/obsolete, approving an installment purchase request, and approving the award of the Student Information System (SIS) Project Management Consultant RFP. Lease extension agreements with MVCC for Adult Ed/CTE and CTE ACE Program were approved, as were revisions to Policy 6080 (Use of Consultants) and the new Policy 7025 (Field Trips). The Finance & Operations update focused on Budget Development Workshops and the Reorganizational Study process for Cazenovia and Morrisville-Eaton schools, leading to the approval of the 2026-2027 Administrative and Capital Budgets, and the award of the Reorganizational Study Consultant RFP to Schmitt Leadership Group, LLC. The Curriculum & Instruction update heavily praised the work of the Staff & Curriculum Development team regarding new processes and competency demonstration. The Student Update included feedback from the Ex-Officio Student Board Member. The session concluded with an Executive Session, followed by approvals for Civil Service, Professional, Temporary Appointments, Resignations/Retirements, Termination of Civil Service Appointments, and Exploratory Enrichment & Performing Arts items. The District Superintendent's report covered legislative priorities, the Hamilton Superintendent Search, and upcoming graduation and advocacy events.

This organizational meeting focused heavily on establishing roles and official designations for the 2025-2026 school year. Key actions included appointing a Temporary Clerk of the Board, followed by the Clerk of the Board for the full year. The Board appointed the Treasurer, Deputy Treasurer, Treasurer of the Student Activity Fund and Deputy, Claims Auditor and Deputy, Independent Auditor, School Attorney(s), Purchasing Agent and Deputy, Data Protection Officer, and Test Integrity Officers. Furthermore, official bank depositories and regular meeting dates were designated. Several memberships were renewed or approved, including the BOCES Education Consortium, NYS School Boards Association, Rural Schools Association, Oneida Chamber of Commerce, AESA, NYS Association for Women in Administration, and the Genesis Group. Crucially, the Board elected Patrick Baron as President and Joseph Monfiletto as Vice-President for the term July 1, 2025, through June 30, 2026. Various committee memberships were also established, including the Policy Review Committee, Audit Committee, and Facilities Committee. Finally, the Board appointed an Ex Officio Student Board Member and established authorized credit card users and bank wire transfer limits.

The meeting included an amendment to the agenda to incorporate the Griffiss Institute Agreement, Updated Personnel Recommendations, and Updated Meetings and Events. Key actions involved approving several reports, including the May 2025 Treasurer's Report and the Monthly Claims Audit Report. Bids were addressed, with approval for Parking Lot Repair, Sealing, and Striping and a Pickup Truck, while the Student Transportation Services bid was rejected for rebidding. The Board declared equipment as excess or obsolete. Several agreements were approved for the 2025-2026 school year, including services with the Center for Family Life and Recovery, The KEYS Program, and automotive repair services with the Town of Westmoreland. The Board also approved continued participation in the New York School and Municipal Energy Consortium (NYSMEC) for Natural Gas and Electricity. Multiple Intermunicipal Agreements for Shared School Attorneys were approved with various Central School Districts. Personnel matters, discussed in Executive Session, resulted in approvals for the Supplemental Personnel Report, Adult Education Appointments, Civil Service Appointments, Internship/Field Experience, Professional Appointments, Resignations/Retirements, Summer School Appointments, and Temporary Appointments. Changes to the District Superintendent's contract were also approved, extending the term and detailing sick day retirement credit. Updates covered regionalization, displacement due to severe weather events in Rome and Oneida, CTE Graduation highlights, and a proposed BOCES-Wide Safety Plan.

The meeting agenda was amended to include the Updated Personnel Recommendations and Revised RFP Summary. Key approvals included the October 2025 Treasurer's Report and the Monthly Claims Audit Report. Bids for Cafeteria Paper and Cafeteria Groceries and Meats were accepted on a line-by-line award basis to the lowest responsible bidders. The Board rescinded the approval to excess a specific BOCES laptop due to a warranty repair necessity. Approvals were granted for the 2025-2026 NYSITCC Instructional Technology Agreements Add-ons 1 & 2, and a line of credit with Dollar General for authorized purchases. The award for RFP 25-10-007 for the Student Information System (SIS) to Focus School Software was approved, along with the Focus Master Service Agreement for a pilot. The Oneida Indian Nation Language Program Contract Renewal was also approved. The Finance & Operations update discussed digitizing forms, budget development meetings, and proposed changes to rental rates for hosting embedded programs. The 2026-2027 Administrative Budget and Capital Budget were both approved. The Curriculum & Instruction update involved rescinding and re-approving the summary reports for consultant RFPs related to Leadership Coaching and Multi-Tiered Systems of Support due to a clerical error in a submitted cover letter. Personnel actions approved included Adult Education Appointments, Civil Service Appointments, Leaves of Absence, Professional Appointments, Resignations/Retirements, Temporary Appointments, Exploratory Enrichment/Performing Arts, and Supplemental Personnel Recommendations. Finally, revisions to the Non-Negotiating Employee Categorized Salary chart were approved. The District Superintendent's report covered budget presentations, the RIC budget approval, legislative advocacy, the BOCES Expo, state budget considerations, and updates on the Hamilton Superintendent Search and Merger Study.

The meeting commenced with the agenda being amended to include updated personnel recommendations and a revised RFP summary. Key actions included the approval of the October 2025 Treasurer's Report and the Monthly Claims Audit Report. Bids for Cafeteria Paper and Cafeteria Groceries and Meats were accepted on a line-by-line award basis. The Board rescinded the approval to excess a specific BOCES laptop. Approvals were granted for the 2025-2026 NYSITCC Instructional Technology Agreements Add-ons 1 & 2, and a line of credit with Dollar General. The award for the Student Information System (SIS) RFP was approved and subsequently a Master Service Agreement to pilot the system was accepted. The Oneida Indian Nation Language Program Contract Renewal was also approved. The Board approved the 2026-2027 Administrative Budget and Capital Budget. In Curriculum & Instruction updates, the Board rescinded and then re-approved the revised summary reports for two Consultant RFPs. The meeting concluded with Executive Session, followed by approvals for various personnel actions including Adult Education Appointments, Civil Service Appointments, Leaves of Absence, Professional Appointments, Resignations/Retirements, Temporary Appointments, Exploratory Enrichment / Performing Arts, and Supplemental Personnel Recommendations. The Board also approved revisions to the Non-Negotiating Employee Categorized Salary chart. The District Superintendent provided an overview of budget presentations, advocacy efforts, and updates on the Hamilton Superintendent Search and Merger Study.