Kay County

Key discussions and actions included the approval of Ambulance Tax Disbursements for January 2026 and authorizing a bid for a tank replacement for the Kildare Fire Department. The Board addressed Road and Bridge Projects, with updates provided on crew activities across Districts #2 and #3. Official actions involved approving an Interlocal Agreement for emergency mutual aid with the Lake Blackwell Trust Authority, approving a Construction Contract for the Peckham Road Overlay in District #2, and approving a Road Maintenance/Agreement concerning Kay Wind, LLC. Furthermore, approvals were granted for Public Service/Pipeline Crossing Line Installations, authorizing Requisition Officers and Receiving Agents for the Kay County Health Department accounts, disposing of surplus equipment, and approving various Resolutions for depositing funds and Transfer of Appropriations. The meeting concluded with the approval of payroll, maintenance claims, and numerous Purchase Orders for FY 2024-2025 and FY 2025-2026.

The Board of County Commissioners addressed several procurement and project matters. Approvals were granted for quotes to purchase an overhead propane heater with a vent exhaust system for the River Road Fire Department, awarded to Stolhand Wells Group, and for a nozzle and electric valve package for the Peckham Fire Department. A Memorandum of Agreement between the Kay County Health Department and Integris Health Ponca City Hospital regarding Pregnancy Resource Navigators was approved after necessary corrections regarding the referenced county. The Board also approved entering into a Statewide Contract for temporary staffing services with Viemed Health Care Staffing, LLC. Additionally, approval was granted for the installation of a drive replacement for the courthouse elevators, with finance charge language removed from the proposal. Updates were provided on Road and Bridge projects, including shale hauling and road blading across various districts, and approvals were given for Change Orders related to the Enterprise Road Overlay and a bridge and approaches project on County Road NS-326. Monthly reports from the Assessor and Court Clerk were approved, along with resolutions for fund deposits, approval of payroll, maintenance claims, blanket purchase orders, and various FY 2025-2026 purchase orders.

The key discussion topics for this regular meeting include consideration and possible action regarding the distribution of Ambulance Tax Disbursements for January 2026, going out to bid for a tank replacement for the Kildare Fire Department, and addressing a Claim Form for Reimbursement-Five Year Manufacturers Exemption (2025). The Board will also discuss Road and Bridge Projects, specifically concerning Circuit Engineering District No. 8. Further actions involve an Interlocal Agreement with Lake Blackwell Trust Authority for emergency mutual aid, a Construction Contract for the Peckham Road Overlay (Dist#2), and a Road Maintenance/Repair Agreement with Kay Wind, LLC. Other items include authorizing personnel for Kay County Health Department accounts, declaring surplus property (a Frigidaire refrigerator), reviewing the Court Clerk's Monthly Report for January 2026, approving resolutions to deposit funds from various sources, and considering a Transfer of Appropriations from OSU Extension to Maintenance & Operations. The agenda concludes with consideration of payroll warrants and maintenance & operation claims.

The meeting included the proclamation of Farm Bureau Week. Key actions involved approving the purchase of fire gear for the Ranch Drive Fire Department and approving a subdivision plat for NorthPointe. The Board hired Kyler Construction Group as Project Manager for the courthouse fountain restoration and an open carport/garage project, and approved a proposal from Allied Elevator Services, Inc. for repairs to the courthouse elevators, addressing concerns about ADA compliance. Discussions were held regarding AirMedCare business membership plans. Updates were provided on Road and Bridge Projects across the three districts. The Board approved several public service/pipeline crossing line installations, monthly financial reports for January 2026, a supplemental appropriation request, and various cash fund estimates of needs and appropriations. Additionally, the sole bid received for the Peckham Road Overlay, Dist#2, was awarded to Evans & Associates. New business included a report on necessary repairs to the Administration Building door and safe. Payroll, maintenance claims, and blanket purchase orders were approved.

The Board of County Commissioners discussed several items. They approved a letter stating Kay County does not enforce zoning, building safety, or health ordinances, and has no objection to a specific business having a wine and beer tasting room. The Board approved a Sales Agreement between the Venus Fire Department and Braman Fire Department for the purchase of a pumper truck for the Braman Fire Department. They also approved the distribution of Ambulance Tax Disbursements for December 2025. Key discussions included an HVAC Maintenance Agreement Proposal from Kuhn Mechanical Inc. for the County Courthouse, which was ultimately approved, with confirmation that air filters are included. Road and Bridge updates covered crew activities like road work, snow plowing, and equipment maintenance. The Board approved Circuit Engineering District Auction Policies for surplus equipment disposal, an Addendum to the Peckham Road Overlay-Bid#2026-7, and awarded a quote for bridge approaches for Bridge 238A to Highpoint Partners. Additionally, an Agreement for Engineering Services with Kirkham, Michael and Associates, Inc., was approved to prepare a Road Use Agreement for the Kay Wind Repower Project. The Board approved signing the Scour Plan of Action for NBI 16641, Kay County E0090 over the Arkansas River. Finally, they approved Requisitioning Officers and a Declaration of Surplus Resolution for equipment to be sold at auction, approved payroll warrants, and reviewed numerous FY 2025-2026 Purchase Orders and claims.