Jefferson County School District R-1

Key discussions centered on the H-Bond projections, forecasting expenditures through 2024. Enrollment projects included a major software upgrade, changes in school affiliations (Golden View Charter leaving, Free Horizon becoming district-managed), and the overall enrollment count of 84,631. Facility findings indicated a slight decline in deficiencies and a small increase in square footage. Security updates involved completing camera upgrades by August and finishing door hardware installation by the end of 2019. The Capital Improvement Program will transition to a new monthly update format. Discussions also covered the acquisition of a 10-acre property for transportation and maintenance relocation, updates on ongoing middle school additions (Creighton, Ken Caryl, Summit Ridge), staffing changes including promotions and new hires for Project Manager roles, and communications efforts to establish key messages and redevelop the website. Property management updates included progress on the temporary removal program and preparations for staff relocation to 581 Conference Place.

Key discussions focused on the Capital Asset Advisory Committee (CAAC) By-Laws, which were reviewed to ensure alignment with Board policy, covering membership terms, annual reporting, and schedules. The committee also reviewed the Capital Improvement Program (CIP) update, noting forecasted revenue as of February 15, 2022, and significant expenditures, along with construction inflation challenges, particularly concerning HVAC equipment delivery timelines. Updates were provided on the ROFTS Program, including the inventory list of unused schools and property, and the upcoming presentation of design options for the Fletcher Miller School to the Board of Education in March. No specific actions or direction were provided by the CAAC during this meeting.

Key discussions included an update on the Capital Improvement Program (CIP), reviewing forecasted revenue of $829M and noting $16.7M in contracts scheduled for Board of Education approval on November 4th. Expenditure metrics as of October 15th were reviewed, showing total expenditures at $425.2M. The committee also reviewed the impact of the 2018 CIP on the Facility Condition Index, noting a preliminary 2021 FCI of 14.6%. A significant portion of the discussion involved the JeffcoNET project funding allocation, where $14.6M will be transferred from Unallocated Reserves. Status reports were given for ongoing construction projects, such as the Foster ES classroom opening. The Conifer HS request for a 300-seat auditorium, estimated to cost $6M, was presented but deferred for discussion until unallocated reserves are determined. Updates were also provided on communications activities, the status of the five-year master plan draft, and the current balances of unallocated/unassigned funds across various bond programs.

The meeting agenda focused primarily on the Jeffco Cybersecurity Incident Overview, followed by discussions concerning the Technology And Data Privacy Advisory Committee's (TDPAC) current role and future path, culminating in the presentation of TDPAC's recommendations. The schedule indicates dedicated time slots for reports from Dorland/Clements/Ibeck, Clements/Ibeck, and a final segment involving Clements/Ibeck/All members.

Key discussions during the meeting centered on updates to the Capital Improvement Program (CIP), including May 2020 interest earnings and construction spending figures, scheduled project bids for the July-September 2020 period, and anticipated project completions. The committee also reviewed concerns raised by Mr. Greenawalt regarding bond funding, contingency usage, and cost overruns, noting that staff had provided numerous responses and that the Board was aware of the funding model. Future communications will involve filming bond construction projects for the JeffcoBuilds website. Updates were also provided on the Fall Restart Plan, including options for remote learning, removal of temporary buildings, and coordination for 2020 Graduation.