Hillsborough County Aviation Authority

The proceedings began with the Board of Adjustment Public Hearing, where variances were granted for two construction projects near Peter O. Knight Airport: the 29-story, 362-unit mixed-use tower known as The Parkview, and a high-rise condo building. During the Regular Board Meeting, the agenda was approved, and the Minutes of the June 1, 2023 meeting were approved. Key items in the Management Report included performance data showing nearly 2 million passengers served in June, a high customer satisfaction rating from Travel and Leisure magazine, and the successful annual TSA Security Inspection resulting in zero findings. The Consent Agenda approved several items, including a Purchase Order for a slope mower, Amendment No. 1 to the Emergency Generators Maintenance Contract extending its term and increasing Year 6 costs, approvals for Space Rental Agreements with Fox Rent A Car and Sixt Rent A Car, and new Use and Permit Agreements for several Off-Airport Rental Car Concessions and Transportation Network Companies (Lyft and Uber). Policy updates included revisions to Policy P410 (Procurement) and Policy P512 (Procurement Protests) to align procurement thresholds with new Florida Statute requirements. Unfinished Business included the approval of a Supplemental Contract A for Design-Build Services for the Airsides A and E Security Screening Checkpoint Expansion, the award of a Part 1 Contract for Design-Build Services for the Airside D Development Program and Westside Checked Baggage Screening System Relocation, and the award of a Part 2 Contract for the Bag Claim Level Ceiling, Carpet, and LED Signage Replacement. New Business featured the distribution of the Proposed Capital and Operating Budget for Fiscal Year 2024 (to be approved in September), the award of a negotiated Construction Contract for Taxiways and Roadway Rehabilitation at Tampa Executive Airport, the award of a negotiated Construction Contract for Airfield Drainage Rehabilitation, and the authorization for a Service Level Agreement for Security Guard Services. Additionally, firms were qualified for Promotional Products, and a new Microsoft Software and Services Agreement was authorized. A new Labor Agreement with the West Central Florida Police Benevolent Association covering officers and related staff was approved. The Board entered and exited an Attorney-Client Closed Session to discuss active litigation. Finally, the CEO Annual Review resulted in a unanimous decision to grant a 10% base pay increase and a $250,000 bonus.

The meeting commenced with the approval of the agenda and a recitation of the Pledge of Allegiance. The Management Report included recognition of a staff member's award, an assessment of year-end passenger traffic showing an all-time high of 24.8 million, and updates on route changes, including new service to Punta Cana and the return of service to Nassau. Operational highlights covered a major winter storm's impact and successful holiday initiatives, such as a 'fantasy flight' for children and a record-breaking Toys for Tots campaign. Financial performance for the first quarter of FY2026 showed revenue slightly below budget due to lower passenger volumes. A significant milestone was reached with the Airside D project achieving 100% design completion, with a guaranteed maximum price of $1.52 billion. The Consent Agenda included approvals for an operating agreement for ground handlers (Dade GSE, Inc.), a ground lease agreement for hangar construction at Peter O. Knight Airport (Equinoxx AVCenter TPF, LLC), the purchase of wetland mitigation credits (Alafia River Wetland Mitigation Bank, Inc.), ratification of an emergency purchase order for airfield system repairs at Peter O. Knight Airport following hurricane damage, approval of a roof rehabilitation contract at TPA (Atlas Apex Roofing, LLC), a sole-source maintenance contract for Baggage Handling System support (Rexel USA, Inc.), authorization for water softener salt purchases (Ashberry Acquisition Company), a sole-source agreement for airfare data services (LNRS Data Services, Inc.), and the award of contracts for Bond Counsel (Holland & Knight LLP) and Bond Disclosure Counsel services (GrayRobinson, P.A.). The Board also authorized the expenditure of Federal Forfeiture Funds for police department training and approved an extension for purchasing card services with Bank of America, N.A. Under Policies for Consideration, revisions were unanimously approved for Policy P602 (Discrimination, Harassment, Retaliation, and Bullying) and Policy P604 (Bargaining Units). Under Unfinished Business, the Board approved Amendment No. 1 to the Fiscal Year 2023 Operating and Capital Budget, increasing the budget substantially due to increased Airside D costs, and approved Part 2 Supplemental Contract C for Design-Build Services for the Airside D Development Program and Centralized Checked Baggage System with Hensel Phelps Construction Co. New Business included the CEO's recommendation to rank firms for the Ticket Level Expansion & Optimization project, and the ranking of consultants for Continuing General Consulting Services. Finally, the Board authorized a Supplemental Contract for Telecommunications Infrastructure Project Services with Communication Installation and Service Company, Inc. The meeting concluded with an Attorney-Client Closed Session.

The Surface Movement Guidance and Control System (SMGCS) Plan describes comprehensive enhancements, procedures, and actions for Hillsborough County Aviation Authority, air traffic control, air carriers, and other airport tenants to ensure safe and efficient aircraft and vehicle movements during low visibility conditions at Tampa International Airport (TPA). The plan focuses on specific protocols for facilities, equipment, aircraft rescue and firefighting services, vehicle control, and detailed air traffic control and air carrier procedures for both departures and arrivals. The overarching goal is to enhance safety and operational efficiency through coordinated efforts and clear communication among all stakeholders during low visibility operations.

The meeting agenda covered various actions, primarily under the Consent Agenda. Key approvals included a Cargo Building Space Rental Agreement with Atlas Air, Inc., and an amendment to the Fixed Base Operation Lease Agreement with Sheltair Aviation Tampa, LLC, which involved adding land and extending deadlines due to COVID-19 and supply chain issues. The Board also approved a Space Rental Agreement for a radio base station with G2 Secure Staff, L.L.C., and agreements with NIC Services, LLC, First Data Merchant Services, LLC, and Wells Fargo Bank, N.A. for e-Payment collection services. Consent actions also covered a contract for exhibit design and installation for World Routes 2022 with The Trade Group, LLC, purchase orders for cameras and repairs with Fast Forward Electronics, Inc. and Focus Camera LLC, and an extension to the ATM Lease Agreement with Truist Bank. Under Policies or Rules for Consideration or Action, revisions were recommended for Policies P402 (Airport Consultant), P404 (Investment Bankers), and P440 (General Accounting and Financial Reporting). Unfinished Business included finalizing the Contract for Commercial Real Estate Consultant with Vanasse Hangen Brustlin, Inc. and approving a Supplemental Contract for Design-Build Services for Air Cargo Expansion with The Middlesex Corporation. New Business involved ranking firms for Program Management Consultant selection, awarding a Construction Contract for LTPG Elevator Room Air Conditioning Replacement to Gibson Air Conditioning and Refrigeration, LLC, approving a Contract with SICK, Inc. for Baggage Handling System Automatic Tag Reader Arrays replacement, authorizing an increase to the Extra Work Provision for the Elevator, Escalator, and Moving Sidewalks Maintenance Contract with Schindler Elevator Corporation, and authorizing purchase orders for natural gas supply with Interconn Resources, LLC.

The meeting commenced with a Board of Adjustment Public Hearing where two Petitions for Variance were heard. Variance requests were unanimously approved for Airport Study No. 2023-106 (Cone & Graham) regarding overhead roadway sign height and for Airport Study No. 2023-116 (Radwan Nassri/TLR Tower, LLC) concerning a mixed-use tower height. Following the public hearing, the Regular Board Meeting included agenda approval and the approval of the Minutes of the Regular Board Meeting held on October 12, 2023. The Management Report covered fiscal year-end performance, noting total passenger traffic slightly missed budget but operating revenues significantly exceeded budget due to investment portfolio and parking performance, leading to substantial airline revenue sharing. Key new business items included the unanimous approval of a Construction Contract for Long Term Garage Switchgear Replacement, authorization for Purchase Orders for Motor Fuels, approval for a Supplemental Contract with Dell Marketing LP for technology solutions, and an increase in the maximum purchase authorization for Audio Visual Equipment and Services with AVI-SPL LLC. The session concluded with a Master Plan Update and an Attorney Client Closed Session.