The City of Hemet seeks a qualified contractor to trim 314 palm trees within city limits. The contractor must provide the labor, equipment, tools, and materials needed to perform the work in accordance with the bid specifications. The solicitation calls for an electronic bid with line items and a required bid package.
Work consists of traffic signal modifications at the intersection. Including removal and replacement of existing signal standards, foundations, luminaires, signal heads, pedestrian heads, and related equipment; installation of new type 26-4-100 signal standards with mast arms, new signal and pedestrian heads, reflectorized street name signs, and associated signing and striping; relocation of video detection cameras, evp equipment, and street name signs; and pavement marking removal, replacement, and repainting.
Sole Source:If sale is less than about $50,000, use sole source.
Coops:Frequently procures through Sourcewell or OMNIA; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Hemet rarely approves sole source. Formal competitive bidding generally kicks in above about $50,000, making sole source impractical except in narrow cases. Expect strict justification and approvals, plus a local vendor preference that can complicate exceptions. Best practice: pivot to a cooperative contract immediately.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Hemet has used cooperative purchasing and maintains memberships (e.g., Sourcewell and OMNIA Partners). Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Hemet Contracts
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Athens Insurance Service, Inc DBA Athens Administrators at City of Hemet
Effective: Jul 1, 2024Expires: Sep 30, 2026Expiration date locked.
This Professional Services Agreement outlines the terms between the City of Hemet and Athens Insurance Service, Inc. dba Athens Administrators for Workers' Compensation Claims administration. The contract is effective from July 1, 2024, to June 30, 2027, with potential extensions. The core services are subject to a 'Not to Exceed Amount' of $181,029.20, distributed across fiscal years. However, the agreement also details a flat annual fee schedule and various additional services with variable costs and potential surcharges based on claim volume, indicating that the final total compensation may differ from the stated 'Not to Exceed Amount'.
Alliant Insurance Services, Inc. at City of Hemet
Effective: Jul 1, 2024Expires: Sep 30, 2026Expiration date locked.
This Professional Services Agreement outlines the terms for Alliant Insurance Services, Inc. to provide insurance broker services to the City of Hemet. The agreement is effective from July 1, 2024, to June 30, 2025, with potential extensions. Alliant's compensation is explicitly capped at $475,199.39, detailed as broker fees across various insurance programs in Exhibit B, to be paid through PRISM and other insurance carriers.
Alliant Insurance Services, Inc. at City of Hemet
Effective: Jul 1, 2024Expires: Sep 30, 2026Expiration date locked.
This document is the First Amendment to the Professional Services Agreement for Insurance Broker Services, executed on April 14, 2025, between the City of Hemet and Alliant Insurance Services, Inc. Its primary objective is to extend the term of the original agreement, initially set to conclude on June 30, 2025, by exercising a one-year option. The amended term for services now runs from July 1, 2024, through June 30, 2026. The amendment also outlines invoicing requirements and cost notification procedures related to a 'Not to Exceed Amount,' which is not specified in this document.
Carl Warren & Company, LLC at City of Hemet
Effective: Jul 1, 2024Expires: Sep 30, 2026Expiration date locked.
This Professional Services Agreement, effective July 1, 2024, is between the City of Hemet and Carl Warren & Company, LLC, for Third-Party Administrator Services. The initial term runs through June 30, 2027, with options for two one-year extensions. Compensation is limited to a "Not to Exceed Amount" of $100,000.00 per City fiscal year, comprising fixed annual fees and additional variable charges for services such as claims administration, investigations, litigation support, and system management.
GovInvest Inc. at City of Hemet
Effective: Feb 15, 2022Expires: Sep 30, 2026Expiration date locked.
This document outlines a Master SaaS Services Agreement and an associated Summary of Services and Implementation between GovInvest, Inc. and the City of Hemet, CA. Effective February 15, 2022, for a 3-year term, GovInvest will provide licensing for its Standard Labor Costing, Standard Pension, and OPEB Modules of the Total Liability Calculator, along with GASB 75 reporting. The total contract value for this period is $107,500, with an annual licensing fee of $35,833.
Early Buyer Signals
Board meetings and strategic plans from City of Hemet
Hemet City Council Regular City Council Meeting
Date: Sep 8, 2026Type: Meeting mention
The meeting commenced with a closed session to address litigation and settlement directions. Proclamations were issued honoring Patriot Day and the 79th birthday of the United States Air Force. During the public comment period, residents raised concerns regarding transparency in the police department, the necessity for proactive sewer maintenance to mitigate flood risks, and traffic safety issues associated with the Hemet Logistics West warehouse project. Additionally, citizens inquired about street paving projects and commended recent tree maintenance efforts.
City Council Regular City Council Meeting
Date: Sep 22, 2026Type: Meeting mention
The meeting included the approval of an addition to a closed session regarding existing litigation and a subsequent report on settlement directions. The council issued proclamations for National Hispanic Heritage Month and Suicide Prevention Month. Public comments addressed a proposed resource center for families in recovery, support for Measure Q to improve fire department response times and funding, requests for the maintenance of overgrown weeds on local streets, and feedback regarding recent road construction and striping improvements.
Hemet Planning Commission Regular Meeting
Key Contacts
Public-sector contacts connected to City of Hemet.
Who manages procurement and procurement policies for the City of Hemet?
The City of Hemet's Purchasing Officer / Procurement Administrator manages procurement under the Administrative Services Director, City Manager, and City Council (Hemet Municipal Code Chapter 2, Article V, Division 3). Contact the City's Purchasing Office via the Purchasing page for procedural guidance and points of contact.
Where does the City of Hemet post bids and RFPs?
The City of Hemet posts bids, RFPs, solicitations, and bid results on its PlanetBids portal, linked from the City's Purchasing page. Vendors can search opportunities, download documents, submit electronic bids, and subscribe for email notifications on that portal.
How do vendors complete vendor registration with the City of Hemet?
Vendors register for the City of Hemet through the PlanetBids vendor portal linked on the City's Purchasing page. Registration is free: create a profile, subscribe to notifications, and select categories such as Emergency Operations to join the City's disaster supplier list.
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The meeting focused on a presentation from the Fire Department concerning the 2025 California Fire Code update, including mapping changes to the Very High Fire Hazard Severity Zone and new development standards. The commission also reviewed a conditional use permit and public convenience or necessity request for the Cawston Square project, which includes a gas station, convenience store, and a restaurant with a drive-through lane. Additionally, the commission discussed and acted on a tentative parcel map for a subdivision in the Page Plaza Shopping Center.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
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Track City of Hemet meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does the City of Hemet procure?
The City of Hemet issues purchase orders for goods, materials, equipment, professional services, and public‑works construction per its Purchase Order Terms and Conditions. Typical municipal categories include general supplies, contracted services, vehicles and equipment, and prevailing‑wage public works subject to applicable standards.
Does the City of Hemet use cooperative purchasing or piggyback contracts?
Hemet Municipal Code Section 2-329 authorizes the City of Hemet to use cooperative purchasing and piggyback contracts when the Purchasing Officer determines another public agency's competitive procurement offers equal or better pricing. The City is enrolled with Sourcewell and may use Sourcewell contracts where authorized.
What procurement vendor requirements does the City of Hemet publish for vendors?
The City of Hemet's Purchase Order Terms and Conditions require vendors to carry specified insurance, bonds, licenses, prevailing‑wage compliance, DIR registration, Greenbook compliance, and timely invoicing. Required coverages include CGL $2,000,000/$4,000,000, auto $2,000,000, workers' comp $1,000,000, and specified professional and pollution limits.
How does the City of Hemet approve procurement contracts and awards?
Hemet Municipal Code Section 2-328(e) sets graduated approval authority for procurement: department heads approve up to $5,000; the Purchasing Officer up to $20,000; Administrative Services Director up to $35,000; City Manager up to $50,000 without Council; over $50,000 requires City Council approval.
Where can vendors find procurement policies and standard terms for the City of Hemet?
The City of Hemet's procurement policies are codified in Hemet Municipal Code Chapter 2, Article V, Division 3 and in the City's Purchase Order Terms and Conditions, both linked from the City's Purchasing page. These sources define bid thresholds, procurement methods, standard terms, and vendor obligations.
What supplier diversity or local vendor preference programs does the City of Hemet use?
Hemet Municipal Code Section 2-332 establishes a Local Vendor Preference Program providing qualifying City of Hemet businesses a 5% price‑preference reduction and a 5% score‑preference in bid evaluations. Eligibility rules and program details are referenced on the City's Purchasing page.