What products and services does the City of Hayward procure?

The City of Hayward commonly procures construction and public works plus professional services and consultants, as shown on its Bidding: Construction Projects and RFPs/RFQs pages. Vendors should consult those category pages and posted solicitations for specific procurement guidance and opportunities.

What procurement requirements does the City of Hayward publish for vendors?

City of Hayward contract attachments require successful contractors to maintain Workers' Compensation and employer insurance for the life of a purchase order; vendors must also review each solicitation on the City's RFPs/RFQs page for solicitation-specific required forms and terms.

Where can vendors find procurement policies and standard terms for the City of Hayward?

City of Hayward publishes procurement policies and standard contract language in its General Provisions (Attachments 1–3) and on the RFPs/RFQs guidance pages; vendors can download those attachments and review Purchasing Division procedures on hayward-ca.gov.

What supplier diversity or local vendor preference programs does the City of Hayward use?

The City of Hayward promotes local small-business support programs, such as the Together for Hayward initiative, on its Business pages. Vendors interested in local small-business initiatives should consult the City's Doing Business with Hayward pages for program details and participation guidance.

City of Hayward

Track open bid opportunities, contracts, public meetings, and key contacts for City of Hayward.

Buyer type:: City
Location:: Hayward, CA
Country:: US

City of Hayward RFPs

Active opportunities open for bidding

Systemic Traffic Signals Improvements Project (Request For Proposal)
Posted
Sep 17, 2026
Closes
Oct 16, 2026
Provide traffic engineering and civil design services in association with the systematic traffic signals improvements project.
South Hayward Safe Routes for Seniors Project
Posted
Sep 16, 2026
Closes
Oct 14, 2026
The City of Hayward is soliciting bids for the South Hayward Safe Routes for Seniors Project, which targets accessibility and walkability improvements at intersections near West Tennyson Avenue, Patrick Avenue, and Tampa Avenue. Planned improvements include ADA ramps, new crosswalks, pedestrian bulb-outs, bus boarding islands, and pedestrian-refuge medians. The program is supported by approximately $4.2 million in Alameda County Measure BB paratransit funding and is an infrastructure project rather than a grant program.
Fleet Division Garage Shop Infrastructure Update (Vehicle Lifts)
Posted
Aug 20, 2026
Closes
Oct 30, 2026
The City of Hayward is seeking proposals to update its Fleet Division garage infrastructure by replacing existing vehicle lifts. The work includes removing and disposing of existing lifts, furnishing and installing new lifts and related foundations and systems, and providing all labor, materials, equipment, and site safety measures. Proposals must be submitted through the City's eProcurement Portal by October 30, 2026, at 4:00 p.m. Pacific Time, and the project requires applicable California licensing and DIR registration.

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
161123
Employee FTE
Full-time equivalent employees.
956.3
Population
Population size to gauge opportunity scale.
157,113
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Hayward

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $100,001, use sole source.
- Coops: Frequently procures through Sourcewell and Caltrans; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding. If neither path works, prepare to compete via the city’s OpenGov portal and account for local preference policies.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Sole Source
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- Entity: City of Hayward, CA.
- Strategy: Position your product as proprietary or essential for compatibility with existing city infrastructure. Partner with the end-user department to build the business case and complete the sole source justification form.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The city has used cooperative purchasing before (e.g., Sourcewell and Caltrans) to fast-track pre-competed buys. You can get onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Early Buyer Signals

Board meetings and strategic plans from City of Hayward

City Council Action Minutes
Date: Sep 15, 2026Type: Meeting mention
The City Council held a meeting to address various municipal matters. Key discussions included closed session reports regarding pending litigation, the confirmation of appointments and reappointments to multiple city commissions, and the approval of the consent calendar. Specific authorizations were granted for contracts related to fire department services, including cancer screening, data analytics software, incident management, and digital mental health support. The Council also approved funding allocations for rental assistance programs, fuel supply services, and emergency management participation, along with grant acceptance for the police department and various facility improvement projects. Additionally, a directive was issued to staff regarding a potential moratorium on data center development.
City Council Sustainability Committee Meeting Minutes
Date: Mar 9, 2026Type: Meeting mention
The committee reviewed and discussed a building performance standard model ordinance, and recommended updates to trash enclosure requirements and penalties for construction and demolition debris recycling. The agenda included an overview of the city's compliance with stormwater trash reduction requirements and the annual urban water use objective report. Additionally, the committee engaged in agenda planning for future meetings and received staff announcements regarding trends in local rooftop solar installations and upcoming Earth Day events.

Key Contacts

Public-sector contacts connected to City of Hayward.

Shannon CollinsAccounting Manager

*******@************

+1 (***) ***-****

Jeremy W LochircoActing Planning Manager

*******@************

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Frequently asked questions

Who manages procurement and purchasing for the City of Hayward?

The City of Hayward Purchasing Division (Purchasing Desk at City Hall) administers procurement processes; individual departments may make final selections for some professional consultant contracts. Contact and role details are posted on the City's Vendor Registration and RFPs/RFQs pages.

Where does the City of Hayward post bids and RFPs?

The City of Hayward posts solicitations on its RFPs/RFQs page, its Bidding: Construction Projects page, and its Bid Results page on hayward-ca.gov. Vendors should monitor those official pages or contact the Purchasing Division for registration and submission instructions.

How do vendors complete vendor registration with the City of Hayward?

Vendors register through the City of Hayward 'Vendor Registration' and 'Becoming a Registered Vendor' webpages and by contacting the City Purchasing Desk per the instructions posted online. Those pages provide registration steps, required contact information, and onboarding guidance.

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City of Hayward

City of Hayward RFPs

Systemic Traffic Signals Improvements Project (Request For Proposal)

South Hayward Safe Routes for Seniors Project

Fleet Division Garage Shop Infrastructure Update (Vehicle Lifts)

Buyer Attributes

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How to Sell to City of Hayward

Early Buyer Signals

City Council Action Minutes

City Council Sustainability Committee Meeting Minutes

Key Contacts

Frequently asked questions

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City of Hayward RFPs

Systemic Traffic Signals Improvements Project (Request For Proposal)

South Hayward Safe Routes for Seniors Project

Fleet Division Garage Shop Infrastructure Update (Vehicle Lifts)

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hayward

Early Buyer Signals

City Council Action Minutes

City Council Sustainability Committee Meeting Minutes

Key Contacts

Frequently asked questions

Council Infrastructure & Airport Committee Meeting Minutes

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City of Hayward

City of Hayward RFPs

Buyer Attributes

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How to Sell to City of Hayward

Early Buyer Signals

City Council Action Minutes

City Council Sustainability Committee Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intentaccounts

City of Hayward RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Hayward

Early Buyer Signals

City Council Action Minutes

City Council Sustainability Committee Meeting Minutes

Key Contacts

Frequently asked questions

Council Infrastructure & Airport Committee Meeting Minutes

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