Epic Charter School

The board agenda included various policy approvals concerning fixed assets, artificial intelligence usage, contracting, technology, and learning funds. Personnel appointments for District Treasurer, Assistant Treasurer, Encumbrance Clerk, and Board Clerk were proposed, along with amendments to the organization's bylaws. The leadership section covered financial reporting, approval of numerous vendor contracts for fiscal year 2027 including digital curriculum platforms, facility lease agreements for multiple micro-sites, insurance, and system support. The consent agenda included payroll, student transfer capacities, surplus declarations, and additional instructional services contracts. An executive session was scheduled to discuss specific legal cases and employment matters.

The board meeting agenda includes the consideration and approval of several key operational and financial policies, including the Student Transfer - Capacity Policy, Student Discipline Policy, and the revised Employment of Relatives and Relationships in the Workplace Policy. The board will receive a presentation on teacher compensation and vote on a proposed teacher compensation plan. Financial items include an update, acknowledgement of financial statements, acceptance of the 2024-2025 tax return, and a public hearing regarding the 2026-2027 proposed budget followed by a vote on its approval. Additionally, the agenda covers the approval of various service contracts for therapy, facility maintenance, software platforms, and operational subscriptions, as well as an executive session to discuss employee appointments for the 2026-2027 school year.

The board meeting agenda included governance matters such as the reappointment of a board member, the establishment of an Ad Hoc committee for employee compensation, and revisions to policies on cell phone use and fixed assets. Leadership reports included updates on school progress, finance, and student enrollment capacities. Numerous action items were listed for approval, including various vendor contracts for technology services, internet connectivity, and network management through the E-rate program. The meeting also included an executive session to discuss the employment and personnel status of various administrative and leadership positions, as well as the consideration of memoranda of understanding with Kiamichi Tech.

The board meeting included several key actions and discussions. Appointments were made for board leadership roles, including Board Chair, Vice Chair, and Secretary, as well as members for the Nominating and Audit committees. The board approved the Five Aspirations, student transfer capacities, and the school district's 2023-2024 proposed budget following a public hearing. Administrative reports included the Superintendent's presentation on student highlights, academic results, and the new safety and security team. Various contracts were reviewed and approved covering operations, instruction, school support, and technology services. Additionally, the board held an executive session regarding superintendent employment and facility security, subsequently approving a salary increase for the Superintendent for the upcoming school year.

The Board addressed a variety of governance and administrative matters, including the establishment of a line of credit with Regent Bank. Financial topics included an update, the consideration and approval of the amended budget for the school year, receipt of financial statements, and a public hearing regarding the proposed budget for the upcoming school year. Additional business included the approval of the student academic calendar, an opioid abatement grant application, student transfer capacities, and numerous contract approvals for services ranging from IT and telecommunications to therapy, cybersecurity, and facility leases. The Board also reviewed various purchase orders and payroll activity.