Conewago Valley School District

The documents outline materials recommended for study sessions and the main Board Meeting scheduled for March 2026. Key discussion topics for the Committee of the Whole sessions include Finance items such as recommending payment of bills and authorization to bid on the New Oxford Elementary School additions/renovations project. Ways & Means/Curriculum items involve recommending approval for numerous Board Policies (601 through 627 updates), the Conewago Valley School District K-12 Guidance Plan for 2026-2029, an Affiliation Agreement with Gettysburg College, an Expulsion Agreement, and various field trips planned for the 2025-2026 school year. Professional development requests, including attendance at the PAPSA Conference and PAFPC Annual Conference, are also listed for recommendation. Property & Supplies/Use of Facilities recommendations concern facility use requests from youth sports organizations. Personnel matters include recommending the addition of a maintenance position and approving extracurricular coaching assignments. Study session items include updates on the Crabtree Rohrbaugh progress, Athletics Board Sub-Committee review, Verkada Security Upgrade, and District Data Summary.

This document outlines the Conewago Valley School District's K-12 School Counseling Plan, aimed at supporting students' academic, career, and social-emotional development with an emphasis on equity and access. The plan details a comprehensive program across all grade levels, encompassing curriculum delivery, individual student planning, prevention and responsive services, and system support. Key objectives include improving student attendance, enhancing career exploration, and evaluating the effectiveness of the Student Assistance Program, guided by a mission to prepare students for their fullest potential.

The Conewago Valley School District's K-12 Guidance Plan outlines a comprehensive school-counseling program designed to support the district's educational mission. It aims to prepare each student for their fullest academic, career, and social-emotional potential, ensuring equity and access for all. Key components include career guidance services, educational career planning, provision of occupational information, stakeholder involvement through an advisory council, and follow-up studies to enhance service delivery and student outcomes.

The document outlines scheduling information for several upcoming district events in February and beyond. Key items include a Personnel Discussion scheduled for February 2, 2026, followed by a Study Session. A formal Board Meeting is scheduled for February 9, 2026, preceded by an Executive Session. The material also details multiple items recommended for study during the Committee of the Whole Sessions, covering Finance, Ways & Means/Curriculum, and Property & Supplies/Use of Facilities. Finance recommendations include approving bills, accepting the PDE-2087 voucher, recommending the LIU General Operating Budget for 2026-2027, and accepting the 2024-2025 annual audit. Ways & Means/Curriculum discussions focus on accepting various donations, recognizing the Unified Sports Club, reviewing the K-12 Guidance Plan for 2026-2029, and approving numerous field trips and professional development requests. Property & Supplies/Use of Facilities involves recommending approval for the lease of the "Garber Tract" and numerous facility use requests from various youth sports and community groups throughout the spring and summer of 2026.

The meeting commenced with a roll call confirming a quorum. Prior to the public session, an executive session was held to discuss personnel and legal matters. The board outlined procedures for public comment, including time limits and adherence to addressing the president/vice president. Key agenda items involved the review and approval of the agenda, with significant discussion centered on finance item number five concerning Act 34 documentation for a project. Members clarified the distinction between maximum project cost (including renovations and soft costs, totaling $51.7 million) and the maximum new construction cost (estimated at $37.4 million), emphasizing that the board was voting on the maximum estimates which could potentially be reduced based on final bids or realized savings. It was confirmed that any necessary increase exceeding an 8% allowance over the adopted maximum would require a subsequent Act 34 hearing. Discussion also touched upon future detailed presentations regarding internal design elements like furniture and floor plans, and a suggestion was made to utilize an electronic billboard for public notification of the meeting.