City of Smithville

The board conducted a work session focusing on the fiscal year 2025 financial audit presentation, providing an overview of the audit results and addressing internal control deficiencies. Additionally, the board received a six-month budget update, covering revenue and expenditure trends, property tax collections, sales tax projections, and the performance of enterprise funds including water, wastewater, and sanitation. The session also initiated the budget process for the upcoming year, involving a review of departmental requests and upcoming capital improvement plan discussions.

The board discussed staffing updates due to city growth, including the addition of new positions and an upcoming upgrade to retirement benefits. Key agenda items included a proposal to restructure the Public Works Department by creating an administrative division and reclassifying an assistant position to improve leadership and project management. Additionally, the board reviewed a proposal to add an administrative captain position to the Police Department to enhance supervision and accountability. The board agreed to proceed with these reclassifications and recruitment efforts, with budget and compensation plan amendments planned for a future meeting.

The board discussed alternative project delivery methods for capital projects, specifically recommending Construction Manager at Risk for a wastewater treatment plant expansion and the engagement of an owner's representative for a park project. Additionally, the board evaluated projects for grant submissions through the Mid-America Regional Council, selecting the Commercial Avenue streetscape and the Eagle Parkway Trail while declining a proposal for Pope Lane improvements. Finally, the board reviewed stormwater infrastructure concerns at Dundee Road, endorsing a comprehensive reconstruction plan to address long-term drainage issues.

The commission reviewed several development projects, including battery energy storage system applications, commercial building site plans, and residential subdivision plans. A public comment was addressed regarding fence regulation issues for a double frontage lot, with the commission agreeing to draft a code amendment. Site plans for a cabin development project were approved as amended to require native species planting. A public hearing was held regarding the rezoning of land to accommodate the new Collins Ridge subdivision, during which community members expressed concerns regarding traffic safety, infrastructure capacity, and neighborhood impacts.

The commission reviewed several development projects, including a site plan for a cabin facility consisting of rental cabins and RV pads. Public hearings and approvals were conducted for the rezoning of property to accommodate a new subdivision containing townhomes, single-family homes, and commercial buildings, as well as a preliminary plat for said subdivision. Additional agenda items included a conditional use permit for an accessory dwelling unit and the approval of a new Battery Energy Storage System ordinance, which establishes safety and fire protection standards for future battery storage facilities.