The City of Santa Fe seeks a secure, scalable utility-payment ecosystem for utility billing, customer payments and communications, treasury, reconciliation, and enterprise integrations. The selected contractor must supply the software, hosting, implementation, configuration, integrations, testing, training, deployment, documentation, and ongoing support needed to operate the integrated solution. The solution is expected to coordinate payment channels with the City's billing, financial, banking, cashiering, and contact-center systems while providing synchronization, auditability, reconciliation, and scalability for possible expansion to other City departments.
The City of Santa Fe issued a sole-source solicitation titled “Implementation, Ongoing Development, and Support for Utility Billing System” on September 17, 2026. It seeks implementation, ongoing development, and support for the city’s utility billing system. The response deadline is October 17, 2026, and the posting is a procurement solicitation rather than a grant opportunity.
The City of Santa Fe is soliciting a sole-source amendment for preventative maintenance of the Trojan UV3000 disinfection system at the Paseo Real Wastewater Treatment Plant. The work includes specialized periodic maintenance needed to keep the system operating continuously, and the amendment increases funding and extends the existing contract term. The solicitation was posted on September 14, 2026, and responses are due October 14, 2026, at 10:00 a.m. Mountain Time.
Sole Source:If sale is less than $60,000, use sole source.
Coops:City of Santa Fe frequently procures through OMNIA Partners, Sourcewell, and New Mexico State Price Agreements; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Santa Fe:Position your product as proprietary, necessary for continuity with existing city systems, or a unique professional service. Work with the champion department to prepare the sole source justification memo for the Central Purchasing Office. Expect a 30-day public posting period. For deals over $60,000, plan for Finance Committee and Governing Body review and approval. This path is viable but should be secondary to cooperative purchasing due to added procedural steps.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
You can get onboarded to the recommended cooperative paths by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
City of Santa Fe actively uses cooperative purchasing; this is typically the fastest route and can bypass a formal RFP and local preference policy.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Santa Fe Contracts
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Carollo Engineers, Inc. at Santa Fe, City of
Effective: Sep 25, 2023Expires: Sep 30, 2026Expiration date locked.
This document is an Emergency Determination Form and associated Scope of Work for the City of Santa Fe's Public Utilities Department to contract with Carollo Engineers, Inc. for engineering support to develop a supplementary disinfection approach at the Paseo Real Wastewater Reclamation Facility. The project aims to address issues with the aging UV system and maintain compliant disinfection. The prospective contract amount is stated as $64,092.00 for a term of 1 year, though a "not-to-exceed budget" of $59,173 is also mentioned for a specific project phase, and a detailed labor estimate totals $18,084. The agreement was completed on September 25, 2023.
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Board meetings and strategic plans from City of Santa Fe
Governing Body Committee Regular Governing Body Meeting
Date: Aug 26, 2026Type: Meeting mention
The meeting included formal remembrances and a comprehensive presentation regarding the Midtown infrastructure update. The governing body reviewed financial strategies for project funding, including potential tax increment financing and various state and federal grant opportunities. The discussion centered on phasing options for roadway and utility development, as well as strategies for park implementation, while addressing concerns regarding construction inflation, project timelines, and land disposition revenue.
Governing Body Regular Meeting
Date: Sep 9, 2026Type: Meeting mention
The meeting focused on the presentation of the Santa Fe Forward general plan update, detailing its mission, vision, and eight strategic frameworks. The discussion highlighted the distinction between the advisory nature of the general plan and the regulatory land development code. Key spatial frameworks were reviewed, including established, enhancement, and investment areas, along with strategies for mobility, equity priority areas, and the development of distinct city places. The meeting concluded with an overview of the next project phases, involving character framework reviews and the creation of a future land use map.
Charter Review Commission Meeting
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Who manages procurement and purchasing for City of Santa Fe?
Central Purchasing Division within the Finance Department manages procurement for the City of Santa Fe; the Procurement Manual also identifies a Chief Procurement Officer and documents delegated authority through the Finance Director, City Manager, or the Governing Body for procurement actions.
Where does City of Santa Fe post bids and RFPs?
The City of Santa Fe posts solicitations on its Central Purchasing Solicitations page and uses the OpenGov Procurement Portal for online solicitations and bid submissions, with solicitations listed by type (ITBs, RFPs, RFQs, etc.).
How do vendors complete vendor registration with City of Santa Fe?
Vendors register through the City of Santa Fe’s Vendor Access portal (Tyler Portico) and are also encouraged to sign up on the OpenGov Procurement Portal for solicitations; the City uses Munis Vendor Self Service (VSS) for vendor financial setup and payments.
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Expiring contracts, renewals, and award history
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Date: Aug 31, 2026Type: Meeting mention
The commission reviewed the meeting schedule, including upcoming commission meetings and public input sessions. A significant portion of the discussion focused on the presentation of the six-week Communications and Marketing Plan aimed at increasing public awareness and participation in the charter review process. Key initiatives discussed include deploying a public survey, utilizing AB testing to optimize campaign messaging, and monitoring engagement metrics across various digital and physical platforms.
Extracted from official board minutes, strategic plans, and video transcripts.
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What products and services does City of Santa Fe procure?
City of Santa Fe routinely procures tangible goods/commodities, construction and infrastructure works, and professional or service contracts; its Solicitations page and Procurement Manual list ITBs, RFPs, RFQs and other methods used for these acquisition categories.
Does City of Santa Fe use cooperative purchasing or piggyback contracts?
The City of Santa Fe permits cooperative procurement and maintains Citywide and Cooperative Agreements; it also links to and may use State of New Mexico price agreements as authorized by the City’s Procurement Manual and cooperative agreements page.
What procurement requirements does City of Santa Fe publish for vendors?
City of Santa Fe’s Procurement Manual and permit forms require vendors to provide a Certificate of Insurance meeting specified liability and workers' coverage; certain projects and Public Works permits also require payment and performance surety bonds as documented in city forms.
How does City of Santa Fe approve procurement contracts and awards?
Central Purchasing (through the Chief Procurement Officer) administers solicitations and posts bid tabulations, while procurement actions and final approvals are effected through the Finance Director, City Manager, or Governing Body as specified in the City of Santa Fe Procurement Manual.
Where can vendors find procurement policies and standard terms for City of Santa Fe?
Vendors can find procurement policies and standard terms in the City of Santa Fe Procurement Manual (2020) published by Central Purchasing; the Purchasing pages also link to RFQ guides and policy documents that govern bidding and contract terms.
What supplier diversity or local vendor preference programs does City of Santa Fe use?
The City of Santa Fe’s Procurement Manual includes a local resident business preference that treats a bid from a local resident business as 3% lower for evaluation purposes in formal bidding processes, providing an affirmative local preference adjustment.
