City of Hahira

Key discussions during the meeting included the re-appointment of the City Clerk and the confirmation of the Mayor Pro Tem for the year 2013. Council assignments for various departments were reviewed. A significant department request involved the demolition of a house at 411 W Park Street, where the Council approved a motion for the Fire Chief to check for asbestos and paint suitability, followed by burning the structure and having Public Works clean up, with a lien to be placed on the property for cost recovery. The Consent Agenda, covering Lawson Street Improvements, Surplus Vehicles, and the GCCMA Spring Conference, was approved.

Key discussions during the meeting included an informational review of the Gateway Overlay District presented by the City Planning and Zoning Administrator. The Board extensively discussed the Odom Building, culminating in a motion to request the City deed the property to the DDA due to its historic value and potential for revitalization. Other topics covered were a review of the vacant building inventory, discussion regarding the acquisition and phased development of the City Center property, and a motion to request City Council assistance in negotiating for increased downtown parking. The Board also planned to develop a business recruitment packet, discussed interorganizational communication, and decided to prioritize marketing the City, including potentially applying for a tourism grant for a welcome station.

Discussions covered multiple agenda items including the first reading of a Charter Amendment for redistricting, which will be sent to the Department of Justice for review before the November 2013 election. The council reviewed an application from Hector Nunez to sell beer and wine by-the-drink, specifically discussing the ordinance requirements for food-to-alcohol revenue percentage and measurement methods for distance requirements. Financial reviews included questions on bill coding for inert debris and promotion expenses. A bid recommendation for the renovation of Fire Department buildings using SPLOST funds favored Kellerman Construction's low bid. The council concurred on the 2012 CDBG Resolution and confirmed the 'No Conflict of Interest' declaration. Infrastructure acceptance for Woodbridge and Lawson Farms subdivisions was discussed, noting deficiencies in Lawson Farms requiring contractor follow-up. Professional development opportunities, including GMA events and the Knox Leadership Institute, were reviewed. The Stanfill Building sidewalk replacement and necessary cosmetic repairs by Wetherington Farms were discussed, along with structural engineer findings regarding the roof being the primary issue. A public hearing date was set for March 8th concerning the Lawson Crossing closure in exchange for downtown property. The transfer of the Odum Building, which involved property tax payment responsibility and temporary use by Mr. Odum, was addressed. Complaints regarding the improper cutting of magnolia trees on Main Street were noted, with a request to place the matter on the next agenda. Department reports included training for calibrating large meters and a recommendation for purchasing a new X-Mark Powerhouse mower over a Kubota diesel model. The need for new fire suits and Conex Boxes was noted, alongside a review of quotes for termite and pest control services, recommending Valdosta Pest Control. The Statewide Mutual Aid Agreement was reviewed favorably. The submission of a Deep Well Grant Application to secure a backup water supply on the west side of town was recommended.

The meeting addressed new business items including a review of the successful Pink Friday holiday shopping initiative and assignments for the 2026 Council Meeting and the 2026 MSB meeting dates. Old business discussions centered on Main Street 101 certification completion, the initiation of monthly reporting of downtown volunteer hours by board members, and the requirement for all members to complete two hours of Continuing Education (CE). Important upcoming dates were highlighted, such as a presentation in Tifton on January 28th and hosting a GDA Regional Meetup in April. Event updates covered the December Parade of Trees, Tree Lighting, and the Merry Main Street Fest & Parade, which featured 135 vendors. A tentative schedule for 2026 events was provided to members.

The primary discussion focused on sanitation services following a recent service interruption where the provider, G-Waste, experienced equipment failure. The council reviewed the current contract status, which auto-renews through 2018, and explored three options: allowing the provider one final chance, issuing a Request for Proposal (RFP) for new providers, or having the City take over sanitation services by purchasing two trucks. The Council ultimately passed a motion to proceed with option one: drafting a letter to the current provider detailing the breach of contract and outlining consequences for future service delays exceeding 24 hours.