What products and services does the City of Arcadia procure?

The City of Arcadia routinely procures goods and products, services, public works projects, professional services, and emergency/disaster vendor agreements through its Purchasing Division. Awards follow category-specific rules: goods to lowest responsive bidder, services on qualifications, and public works with Prevailing Wage and SB854 compliance.

What vendor requirements does the City of Arcadia publish?

The City requires vendors to furnish post-award insurance certificates, bonds, and a business license as specified in each solicitation; new vendors must submit a W-9 before invoicing. Public works contractors must comply with California Prevailing Wage laws and SB854 contractor certification requirements.

How does the City of Arcadia approve procurement contracts and awards?

The Purchasing Officer or Administrative Services Director are the only officials authorized to commit the City of Arcadia. Purchases under $5,000 require no bids; $5,000–$30,000 require at least three written quotes and a purchase order; purchases over $30,000 require formal bids, public opening, and City Council award approval.

Where can vendors find procurement policies and standard terms for the City of Arcadia?

Vendors can find procurement policies and standard terms on the City's Purchasing page, including the Purchasing Manual, Arcadia Municipal Code Chapter 8, Standard Purchase Order Terms, and the Doing Business with the City of Arcadia brochure; the City follows CAPPO purchasing standards.

What supplier diversity or local vendor preference programs does the City of Arcadia use?

The City of Arcadia maintains a Local Business Preference that grants a preference to vendors whose place of business is within City limits when price, invoice terms, and delivery time are equal; applicability details are published on the Purchasing page.

City of Arcadia

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Buyer type:: City
Location:: Arcadia, CA
Country:: US

City of Arcadia RFPs

Active opportunities open for bidding

SEALED BID FOR SEWER MAIN REPLACEMENT PROGRAM / PROJECT NO.: 33861626
Open
Aug 10, 2026
Closes
Sep 1, 2026
The City of Arcadia is seeking bids for a sewer main replacement program.
Sewer Main Replacement Program, Arcadia City
Open
Aug 7, 2026
Closes
Sep 1, 2026
Project includes approx. 2,000 LF of 8” Pipe to 12” HDPE DR 17 Pipe using Pipe Burst; 350 LF of 10” Pipe to 12” HDPE DR 17 Pipe using Pipe Burst; 36 EA of Locate and Reconnect Existing Sewer Laterals.
Construction of Goldring Well
Open
Jul 20, 2026
Closes
Sep 1, 2026
Drilling, construction, and development of one (1) water production well. 51 LF Drill and install 36-inch diameter steel conductor

Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
123108
Employee FTE
Full-time equivalent employees.
309.5
Population
Population size to gauge opportunity scale.
54,117
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
60 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Arcadia

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
60 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If your solution is unique and mission-critical, lead with sole source; partner with the end-user to draft the justification and route for approvals.
- Coops: The City of Arcadia has used OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- Entity: City of Arcadia, CA.
- When to use: Your product is a unique technology or specialized service essential to operations (e.g., similar to past approvals like SCADA software, CNG fuel, specialized library materials).
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
Unlock details
- The City of Arcadia has used cooperative purchasing before, notably OMNIA Partners and Sourcewell. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Arcadia Contracts

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Touchstone Golf LLC at City of Arcadia
Effective: Dec 1, 2018Expires: Expiration date locked.Unlock
This document represents an amendment to a Golf Course Management Agreement between the City of Arcadia, California, and Touchstone Golf, LLC. The amendment, effective November 29, 2023, primarily extends the term of the original agreement. The initial term of services began on December 1, 2018. The amendment establishes a Renewal Term from December 1, 2023, to November 30, 2028, and a conditional Second Renewal Term from December 1, 2028, to November 30, 2033. Touchstone Golf, LLC is appointed to manage the Arcadia Par 3 Golf Course Facility and its operations. Compensation for Touchstone includes a monthly Administrative Fee of $4,000 and 15% of positive EBITDA after a capital expenditure reservation. The agreement details responsibilities, expense management, insurance provisions, and conditions for termination and indemnification.

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Early Buyer Signals

Board meetings and strategic plans from City of Arcadia

Arcadia City Council Regular Meeting Agenda
Date: Aug 18, 2026Type: Meeting mention
The agenda focuses on several public hearings, including the confirmation of weed abatement charges, the adoption of an Engineer's Report for the Arcadia Citywide Lighting District No. 1, and the review and approval of a mixed-use development project. The Council will also consider the acceptance of Measure A funds for City homeless programs, alongside various professional services agreements for investment advisory, financial auditing, and library material purchases. Additionally, the meeting involves the review of multiple infrastructure improvement contracts, including traffic signal, water system, and facility maintenance projects.
Arcadia Planning Commission Regular Meeting Minutes
Date: Jul 13, 2021Type: Meeting mention
The commission held a public hearing regarding a Conditional Use Permit for a new tattoo shop, leading to the adoption of Resolution No. 2078. The discussion addressed the applicant's single-station setup and parking requirements. Additionally, the commission received updates from the City Council liaison regarding labor negotiations and upcoming community forums, discussed upcoming mixed-use development projects, and reviewed information from the Assistant City Attorney concerning new housing legislation.

Key Contacts

Public-sector contacts connected to City of Arcadia.

Henry ChenAdministrative Services Director

*******@************

+1 (***) ***-****

Rachelle ArellanoAssistant City Clerk

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Frequently asked questions

Who manages procurement and purchasing for the City of Arcadia?

The Purchasing Division within the Administrative Services Department manages procurement for the City of Arcadia; the Purchasing Officer or Administrative Services Director are the only officials authorized to commit the City, and City Council approves awards above the formal bid threshold.

Where does the City of Arcadia post bids and RFPs?

City of Arcadia posts all public solicitations on its official Bids & RFPs page on ArcadiaCA.gov; formal advertised bids are also noticed in the Arcadia Weekly. Solicitations, addenda, and submission instructions are published on the Bids & RFPs page.

How do vendors complete vendor registration with the City of Arcadia?

Vendors register by submitting a Vendor Application to the Purchasing Division to join the Approved Vendor Bid Solicitation List and by providing a completed W-9 before invoicing; vendors must also hold required business licenses or permits from the Business License Office and monitor the Bids & RFPs page.

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City of Arcadia

City of Arcadia RFPs

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City of Arcadia Contracts

Touchstone Golf LLC at City of Arcadia

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Early Buyer Signals

Arcadia City Council Regular Meeting Agenda

Arcadia Planning Commission Regular Meeting Minutes

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City of Arcadia RFPs

Buyer Attributes

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City of Arcadia Contracts

Touchstone Golf LLC at City of Arcadia

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Early Buyer Signals

Arcadia City Council Regular Meeting Agenda

Arcadia Planning Commission Regular Meeting Minutes

Key Contacts

Frequently asked questions

Arcadia Planning Commission Regular Meeting Minutes

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