How does City of Cincinnati approve procurement contracts and awards?

The City of Cincinnati Office of Procurement evaluates bids and makes award recommendations under procedures set out in the City of Cincinnati Procurement Manual; the Manual documents competitive bidding, bid waivers, evaluation processes, and the approval routes and thresholds used for awards.

Where can vendors find procurement policies and standard terms for City of Cincinnati?

Vendors can find official procurement policies and standard contract terms in the City of Cincinnati Procurement Manual on the Purchasing Resources hub; a separate MSDGC Procurement Manual covers Metropolitan Sewer District procurement rules.

What supplier diversity or local vendor preference programs does City of Cincinnati use?

The City of Cincinnati Department of Economic Inclusion administers business enterprise certification programs with five certification types—such as Minority Business Enterprise (MBE), Small Business Enterprise (SBE), and MWBE/WBE—and maintains a public directory of certified firms and certification criteria.

City of Cincinnati

Track open bid opportunities, contracts, public meetings, and key contacts for City of Cincinnati.

Buyer type:: City
Location:: Cincinnati, OH
Country:: US

City of Cincinnati RFPs

Active opportunities open for bidding

RFI275X901199 - Healthy Food Access Mobile Market Program
Posted
Sep 30, 2026
Closes
Oct 23, 2026
The City of Cincinnati is seeking information from nonprofit organizations, grocery retailers, mobile market operators, food distributors, vehicle manufacturers and upfitters, community-based organizations, technology providers, and others with relevant expertise in developing or operating a mobile market program. The notice is an RFI, not a procurement solicitation, and the City states that no solicitation is available at this time. Responses are due October 23, 2026, at 4:00 PM EDT, and the City will not reimburse costs to prepare or submit a response.
Citywide Replacement Tree Planting
Posted
Sep 30, 2026
Closes
Oct 22, 2026
The City is seeking a professional landscaping contractor specializing in public tree planting, with the labor, supervision, equipment, materials, and expertise to plant up to 1,500 trees annually in the North, East, and West Districts (Area 1) and up to 500 trees annually in the South District (Area 2). Planting will take place throughout the City of Cincinnati’s public right-of-way, with occasional requests for planting on other public property. The solicitation provides separate submission options and required proposals for the two planting areas.
MAIN STATION EAST CONCRETE REPLACEMENT RFP
Posted
Sep 29, 2026
Closes
Oct 13, 2026
The City of Cincinnati seeks bids to replace concrete pavement at the Main Station East entrance to Greater Cincinnati Water Works. The work includes removing pavement and curbs, preparing and replacing aggregate base, installing reinforced concrete pavement and curbs, repairing a concrete foundation, reinstalling an air hose reel, and restoring affected property. Bids must be submitted electronically through the City’s Vendor Self Service portal, with award to the lowest and best responsive bidder; the non-mandatory site visit is scheduled for October 5, 2026.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
191166
Employee FTE
Full-time equivalent employees.
6,390.1
Population
Population size to gauge opportunity scale.
314,367
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
62 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
Higher is better Unlock
Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
Higher is better Unlock
Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to City of Cincinnati

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
62 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $50,000, avoid sole source unless the city directs it; move to a cooperative contract path.
- Coops: Frequently procures through Sourcewell and OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Cincinnati
- Practical stance: Deprioritize sole source; the city strongly prefers competitive procurement.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- The city actively uses cooperative purchasing (confirmed use of Sourcewell and OMNIA Partners).
- Reach out to your Starbridge contact to get onboarded through the Starbridge reseller & contract-vehicle platform.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.

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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.

City of Cincinnati Contracts

Track vendor wins and renewal opportunities

Matrix Claims Management, Inc. at City of Cincinnati
Effective: Jan 1, 2022Expires: Expiration date locked.
This Professional Services Agreement, effective January 1, 2022, and renewable until December 31, 2026, details the provision of third-party administrative services by Matrix Claims Management, Inc. to the City of Cincinnati for its self-insured workers' compensation programs. The scope of services includes claims administration, medical bill review, pharmacy benefit management, and various other support services. Compensation is based on an annual 'not to exceed' amount and specific fee schedules, with an initial funding certification of $225,000 noted.
KUBRA Data Transfer Ltd. at City of Cincinnati
Effective: Oct 4, 2019Expires: Expiration date locked.
This Master Services Agreement (MSA 300 05x2001) between the City of Cincinnati (on behalf of Greater Cincinnati Water Works) and Kubra Data Transfer, LTD. establishes terms for payment processing services, electronic bill presentment, messaging, and in-person retail cash payments. The agreement has an initial term of three years from the effective date (October 4, 2019) with an option for three additional 12-month renewal periods. The total compensation for the entire agreement shall not exceed $20,762,107.00. Services will be detailed in subsequent Work Orders, each with its own budget but adhering to the overall maximum compensation.
GovInvest Inc. at City of Cincinnati
Effective: Mar 3, 2023Expires: Expiration date locked.
This contract is between the City of Cincinnati and GovInvest Inc. for a Labor Costing software program. The initial contract term is from March 3, 2023, to February 28, 2024, with two optional one-year renewals extending the potential term until February 28, 2026. The software will provide real-time scenario-driven cost estimates and future cost projections for personnel and employee benefits expenses. The overall project budget is not to exceed $293,182.50 over the full contract term, including renewals, with the annual licensing and maintenance support cost for the first year being $93,000.

Early Buyer Signals

Board meetings and strategic plans from City of Cincinnati

Cincinnati Board of Park Commissioners Board Meeting
Date: Sep 17, 2026Type: Meeting mention
The meeting addressed public comments regarding the management of deer populations and the status of urban forest maintenance. A detailed review of the 'Summer and Cincy' youth initiative was presented, highlighting various recreational activities and workforce development opportunities provided to local teens through community partnerships. The Board authorized the acceptance of a donation to construct new steps and a pathway in Eden Park. Additionally, the Board discussed awarding a design contract to Arcadus for the Ohio Riverway Bike Trail project, specifically addressing the creation of construction documents to resolve safety hazards and incorporate necessary drainage improvements.
City Of Cincinnati Climate, City Services And Infrastructure Meeting Minutes
Date: Sep 29, 2026Type: Meeting mention
The committee reviewed a presentation regarding the Cincy On Track FY25 and FY26 update. Additionally, a report concerning labor involvement in the Cincy On Track projects was reviewed and filed.
City Of Cincinnati Housing And Growth Meeting Minutes
Date: Sep 29, 2026

Key Contacts

Public-sector contacts connected to City of Cincinnati.

John S. BrazinaAssistant City Manager

*******@************

+1 (***) ***-****

William WeberAssistant City Manager

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Frequently asked questions

Who manages procurement and purchasing for City of Cincinnati?

The City of Cincinnati Office of Procurement manages purchasing and contracting and operates the Vendor Self-Service (VSS) portal; business certification and supplier diversity are administered by the Department of Economic Inclusion, while the Metropolitan Sewer District of Greater Cincinnati follows a separate procurement manual.

Where does City of Cincinnati post bids and RFPs?

The City of Cincinnati posts bids, RFPs, and other solicitations on the Vendor Self-Service (VSS) portal and the Office of Procurement's Business Opportunities page; vendors access and respond to ITBs and RFPs via VSS.

How do vendors complete vendor registration with City of Cincinnati?

Vendors register with the City of Cincinnati through the Vendor Self-Service (VSS) online portal; a VSS account lets vendors view solicitations, submit bids or proposals, and maintain required business and certification information.

City of Cincinnati

City of Cincinnati RFPs

RFI275X901199 - Healthy Food Access Mobile Market Program

Citywide Replacement Tree Planting

MAIN STATION EAST CONCRETE REPLACEMENT RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Cincinnati

City of Cincinnati Contracts

Matrix Claims Management, Inc. at City of Cincinnati

KUBRA Data Transfer Ltd. at City of Cincinnati

GovInvest Inc. at City of Cincinnati

Early Buyer Signals

Cincinnati Board of Park Commissioners Board Meeting

City Of Cincinnati Climate, City Services And Infrastructure Meeting Minutes

City Of Cincinnati Housing And Growth Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Cincinnati RFPs

RFI275X901199 - Healthy Food Access Mobile Market Program

Citywide Replacement Tree Planting

MAIN STATION EAST CONCRETE REPLACEMENT RFP

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Cincinnati

City of Cincinnati Contracts

Matrix Claims Management, Inc. at City of Cincinnati

KUBRA Data Transfer Ltd. at City of Cincinnati

GovInvest Inc. at City of Cincinnati

Early Buyer Signals

Cincinnati Board of Park Commissioners Board Meeting

City Of Cincinnati Climate, City Services And Infrastructure Meeting Minutes

City Of Cincinnati Housing And Growth Meeting Minutes

Key Contacts

Frequently asked questions

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Know what buyers discuss before RFPs drop

City of Cincinnati

City of Cincinnati RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Cincinnati

City of Cincinnati Contracts

Matrix Claims Management, Inc. at City of Cincinnati

KUBRA Data Transfer Ltd. at City of Cincinnati

GovInvest Inc. at City of Cincinnati

Early Buyer Signals

Cincinnati Board of Park Commissioners Board Meeting

City Of Cincinnati Climate, City Services And Infrastructure Meeting Minutes

City Of Cincinnati Housing And Growth Meeting Minutes

Key Contacts

Frequently asked questions

Get your 10 highest-intent accounts

City of Cincinnati RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Cincinnati

City of Cincinnati Contracts

Matrix Claims Management, Inc. at City of Cincinnati

KUBRA Data Transfer Ltd. at City of Cincinnati

GovInvest Inc. at City of Cincinnati

Early Buyer Signals

Cincinnati Board of Park Commissioners Board Meeting

City Of Cincinnati Climate, City Services And Infrastructure Meeting Minutes

City Of Cincinnati Housing And Growth Meeting Minutes

Key Contacts

Frequently asked questions

Get full contract and spend data

Know what buyers discuss before RFPs drop

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