This project is to establish a contract for a complete and turnkey trailer, or container-mounted Reuse Pilot System Skid. The Reuse Pilot System Skid shall be capable of producing advanced-treated water consistent with the California Code of Regulations, Title 22 criteria. The system shall be fully enclosed, self-contained, and suitable for outdoor employment at multiple Charlotte Water Resource Recovery Facilities. The pilot shall be designed for mobility, durability, and ease of operation by utility staff.
This project is to establish a contract for a complete and turnkey trailer, or container-mounted Reuse Pilot System Skid. The Reuse Pilot System Skid shall be capable of producing advanced-treated water consistent with the California Code of Regulations, Title 22 criteria. The system shall be fully enclosed, self-contained, and suitable for outdoor employment at multiple Charlotte Water Resource Recovery Facilities. The pilot shall be designed for mobility, durability, and ease of operation by utility staff.
Charlotte Water, a department of the City of Charlotte, is seeking proposals from qualified firms with demonstrated experience developing reclaimed water or non-potable water reuse policies for municipal utilities serving industrial and commercial customers. Experience with residential reuse programs alone is not sufficient. The selected vendor will evaluate industry best practices, applicable regulatory requirements, and successful reclaimed water programs at peer utilities, including utilities within North Carolina and other regions with established water reuse programs or similar reuse policy, to develop recommendations tailored to Charlotte Water's operational, regulatory, and strategic objectives.
Sole Source:If sale is less than $100,000, use sole source.
Coops:Frequently procures through the Charlotte Cooperative Purchasing Alliance (CCPA), OMNIA Partners, and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Charlotte:Position your product as proprietary and essential for standardization with existing city systems. Work with the champion department; they must document the lack of competition. Expect a formal waiver process requiring memos and supporting documentation. City Council approval is required for any sole source purchase of $100,000 or more. If the product does not meet strict proprietary criteria, immediately pivot to cooperative purchasing to avoid delays.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
City of Charlotte actively uses cooperative purchasing, including its own program and piggybacking policies. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Charlotte Contracts
Track vendor wins and renewal opportunities
CanAm Technologies Inc. at City of Charlotte
Effective: Jan 18, 2024Expires: Sep 30, 2026Expiration date locked.
This contract between the City of Charlotte and CAN/AM Technologies, Inc. is for Revenue Cashiering Services. It outlines the provision of a web-based Teller system, including SaaS licenses, implementation services, and associated hardware, over an initial five-year term starting January 18, 2024. The agreement details pricing, payment milestones, technical requirements, confidentiality terms, service level agreements, and travel policies, with a total estimated cost of $782,477.00 over five years for these specific services.
KUBRA Data Transfer Ltd. at City of Charlotte
Effective: Jan 1, 2025Expires: Sep 30, 2026Expiration date locked.
This contract, effective January 1, 2025, outlines the provision of Lockbox Remittance Services by KUBRA Data Transfer, Ltd. to the City of Charlotte. The services include mail opening, payment processing, depositing, and related support for Charlotte Water, Sewer, and Storm Water services. The initial term is five years, with two optional one-year renewals. The agreement specifies detailed service terms, general conditions, a price schedule with unit rates, a comprehensive scope of work, secure file requirements, and various certifications and compliance forms. The total estimated contract value is cited as $1,500,000.00, with an estimated annual expenditure of $300,000.
SYSTEM INNOVATORS, a division of N. HARRIS COMPUTER CORPORATION at City of Charlotte
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document is the Fourth Amendment to an agreement between the City of Charlotte and System Innovators, a Division of N. Harris Computer Corporation, for iNovah Software Support and Maintenance. This amendment extends the contract term by an additional three months, from July 1, 2025, to September 30, 2025, and updates the fee structure for this extended period. The overall contract value, including this amendment, is stated as $402,098.57. The original contract was established on June 3, 2015.
KUBRA Data Transfer Ltd. at City of Charlotte
Effective: Sep 20, 2017Expires: Sep 30, 2026Expiration date locked.
This document is the Third Amendment to an agreement between the City of Charlotte and Kubra Data Transfer LTD for Utility Billing, Payments, and Related Services. This amendment extends the contract term by the third of four one-year renewal options, setting the new expiration date to September 19, 2025. It also updates payment methods, convenience fees for EZ-Pay services, and billing cycles for Housing and Neighborhood Services and Solid Waste Services. The total contract value associated with this amendment is stated as $10,328,901.02.
Tyler Technologies, Inc. at City of Charlotte
Effective: Jan 23, 2012Expires: Sep 30, 2026Expiration date locked.
This Master Agreement between Tyler Technologies, Inc. and the City of Charlotte details the provision of Enterprise Resource Planning (ERP) software, licenses, maintenance, hardware, and comprehensive implementation services. The agreement includes a fixed-price Define Phase, an Implementation Phase scheduled from April 2012 to January 2014, and a guaranteed ten-year maintenance period following 'Go Live'. It outlines payment schedules tied to milestones, extensive functional and technical requirements, and terms for warranties, intellectual property, and support services. The contract aims to modernize the City's information management systems.
Early Buyer Signals
Board meetings and strategic plans from City of Charlotte
City Council Regular Meeting
Date: Aug 24, 1949Type: Meeting mention
The council addressed several municipal matters, including the review of a taxicab certificate application and the failure of a proposed ordinance to amend taxicab regulations. An ordinance regarding taximeter usage was successfully adopted. Other approvals included a survey and report on industrial waste, the approval of a subdivision plat, and contracts for the purchase of water lines and construction of sanitary sewers. The council also authorized a supplemental contract for water main construction, referred a personal injury claim to the City Attorney, approved cemetery deed transfers, and appointed a new City Engineer. Additionally, the council approved a lease of an airport building and authorized emergency work for the water purification plant.
Charlotte Mecklenburg Planning Committee Planning Committee Meeting
Date: Oct 20, 2026Type: Meeting mention
The committee reviewed mandatory referral reports and received a presentation regarding the Carolina Thread Trail and Catawba Lands Conservancy. Key discussions focused on the regional trail system's strategic growth, the update of county master plans, and the committee's role in leveraging resources for trail development. The committee also touched upon the importance of conservation amidst urban expansion, quality of life initiatives, and an ongoing public safety study in partnership with UNC Charlotte.
Key Contacts
Public-sector contacts connected to City of Charlotte.
Who manages procurement and purchasing for City of Charlotte?
The City of Charlotte's Contracting & Procurement department administers procurement and centralized purchasing and supports city departments with Procurement Officers listed on the department page.
Where does City of Charlotte post bids and RFPs?
The City of Charlotte posts solicitations on its Contract Opportunities portal and publishes most bids and RFPs on the Charlotte Bonfire Procurement Hub; vendors should monitor those portals for active solicitations and submission instructions.
How do vendors complete vendor registration with City of Charlotte?
Vendors complete registration through the City of Charlotte Supplier Registration electronic Vendor Portal (eVP); registered suppliers are searchable by city departments and the Current Vendors page lists W-9 and vendor contact details.
City Council Of The City Of Charlotte Regular Meeting
Date: Oct 15, 1973Type: Meeting mention
The council meeting addressed several public hearings regarding zoning petitions, including requests for rezoning property in the Druid Hills area, at the end of Holabird Lane, and on East Morehead Street. The council also considered amendments to zoning ordinances related to Distributive-Business Districts and subdivision regulations for street crossings over drainage ways. Additionally, the council handled various financial and administrative matters, such as property transaction authorizations, contract awards for city projects and equipment, the demolition of buildings unfit for human habitation, and public presentations concerning traffic hazards and public transportation needs.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track City of Charlotte meetings, strategic plans, and budget discussions before the public bid appears.
What products and services does City of Charlotte procure?
The City of Charlotte procures public works and construction (infrastructure), water and wastewater system contracts, goods and supplies, and professional or consulting services, as reflected on Charlotte Water and the Contract Opportunities portal.
What procurement requirements does City of Charlotte publish for vendors?
City of Charlotte posts solicitation-specific requirements on each solicitation page; these commonly include insurance and bonding sections, required vendor forms, licensing, and submission instructions that vendors must follow.
Where can vendors find procurement policies and standard terms for City of Charlotte?
Vendors can find procurement policies and standard terms in the City of Charlotte/Mecklenburg County Procurement Manual and on the City Contracting & Procurement department's Contracting FAQs and policy pages.
What supplier diversity programs does City of Charlotte use?
The City of Charlotte operates the Charlotte Business INClusion (CBI) Supplier Diversity Management System; CBI certifies Small Business Enterprise (SBE) firms and registers Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) firms via its certified-vendors database and application.
