Berkeley County Schools seeks a contractor to provide and install cafeteria serving lines and related commercial kitchen equipment at Hedgesville Elementary School in Martinsburg, West Virginia. The described work includes removing obsolete equipment, installing and commissioning new equipment, and providing installation hardware, testing, and staff training. The solicitation calls for compliance with applicable safety, health, and building requirements and coordination with school facilities staff to limit disruption.
The RFP seeks qualified vendors to convert existing school buses into mobile family and community engagement centers for Berkeley County Schools. The work includes design, interior renovation, technology and accessibility features, and compliance with applicable safety and building codes. The converted buses are intended to support outreach, educational programming, and family services, with vendors coordinating site inspections and delivering the completed units by the deadline.
Berkeley County Schools seeks a contractor to provide and install cafeteria serving lines and related commercial kitchen equipment at Hedgesville Elementary School in Martinsburg, West Virginia. The described work includes removing obsolete equipment, installing and commissioning new equipment, and providing installation hardware, testing, and staff training. The solicitation calls for compliance with applicable safety, health, and building requirements and coordination with school facilities staff to limit disruption.
Sole Source:If sale is less than approximately $5,000, use sole source; otherwise avoid and route the need through a cooperative contract instead.
Coops:Berkeley County School District has used cooperative purchasing and actively buys through OMNIA Partners and Sourcewell; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Berkeley County School District, WV has no clear pattern of approving sole source. Attempting this path will likely face delays or rejection; redirect to cooperative purchasing.
Known thresholds:Competitive bidding triggers at approximately $5,000, which increases friction for direct buys. No explicit sole source dollar threshold identified.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Berkeley County School District has used cooperative purchasing and actively buys through OMNIA Partners and Sourcewell. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Berkeley County School District Contracts
Track vendor wins and renewal opportunities
ESM SOLUTIONS CORPORATION at Berkeley County School District
Effective: Oct 1, 2024Expires: Sep 30, 2026Expiration date locked.
This Master Services Agreement outlines the provision of SAAS Services (ESM Purchase and ESM Supplier) and Professional Services (implementation and training) by ESM Solutions Corporation to The Board of Education of the County of Berkeley. The agreement commenced on October 1, 2024, with SAAS services having an initial term until June 30, 2030, subject to annual subscription fees and automatic renewals. Professional Services are a one-time charge of $37,500 and are expected to be completed by May 1, 2025. An addendum specifies modifications to standard contract clauses to align with the buyer's policies, particularly regarding legal and financial terms.
Unknown Seller at Berkeley County School District
Effective: Sep 1, 2011Expires: Sep 30, 2026Expiration date locked.
This document is the WV-96A Agreement Addendum for Software, revised on September 2011, which modifies the terms of an existing software agreement to comply with the State of West Virginia's requirements. It revises clauses related to dispute resolution, indemnification, governing law, tax exemptions for the Agency, payment terms (annual in advance for licenses/subscriptions, arrears for services), and eliminates interest on late payments. The addendum clarifies the Agency's non-waiver of rights, annual funding contingency, statute of limitations, rights to similar services, and fees. It also addresses assignment, limits on vendor liability, Agency's right to terminate with 30 days notice, and removes fixed termination payments. Automatic renewals are deleted, and provisions for Agency insurance purchase, equipment repossession without notice, payment acceleration, and confidentiality of terms are all removed or modified.
KATHERINE LAPILA at Berkeley County School District
Effective: Feb 19, 2024Expires: Sep 30, 2026Expiration date locked.
This contract details an agreement between Katherine LaPila and Berkeley County School District for elementary math professional development services. The services, provided on February 19, 2024, include working with grade 3 teachers on fractions conceptually and facilitating a 'Thinking Classroom' math professional development session for the entire staff. The total cost for this one-day service is $1,100.00, as confirmed by a proposal, purchase orders, an invoice, and a short-term agreement, which also includes an addendum with terms and conditions.
Children's Literacy Initiative at Berkeley County School District
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This contract details a partnership between Children's Literacy Initiative (CLI) and Berkeley County Schools for a District Wide Literacy Enhancement Program during the 2025-2026 school year. The program, valued at $370,989.55, aims to enhance literacy outcomes by providing targeted professional development, job-embedded coaching, and leadership support to educators. It is structured into three phases: foundational alignment, job-embedded coaching, and strategic capacity building, each with specific services and estimated costs. The agreement also covers scope of services, payment terms, data sharing, conditions for success, and various legal and administrative compliance documents.
THE FLIPPEN GROUP LLC dba CAPTURING KIDS HEARTS at Berkeley County School District
Effective: Jul 26, 2023Expires: Sep 30, 2026Expiration date locked.
This document details a Service Agreement between The Flippen Group, LLC dba Capturing Kids' Hearts and Opequon Elementary School, effective July 26, 2023, and extending through June 30, 2024 for subscription services. The agreement outlines leadership solutions such as 'Capturing Kids' Hearts® Recharged', 'Campus Traction Visit', and 'CKH Campus Premium'. It includes payment terms, intellectual property clauses, and an addendum modifying standard terms. Multiple invoices and a requisition sheet, many referencing Purchase Order No. 240675, are also part of the document, detailing costs for specific training and services provided under the umbrella of the agreement.
Early Buyer Signals
Board meetings and strategic plans from Berkeley County School District
Berkeley County Board of Education Special Meeting
Date: Oct 22, 2026Type: Meeting mention
The meeting focused on identifying legislative priorities to strengthen the school district, with significant attention given to critical recruitment challenges and staffing shortages. The discussion highlighted the urgent need for locality pay and cost-of-living adjustments to allow the district to compete effectively with neighboring regional labor markets. Additionally, the participants examined concerns regarding student behavior, the necessity for improved disciplinary measures, and the potential for enhancing career and technical education and early childhood service offerings.
Berkeley County Board of Education Regular Meeting
Date: Oct 5, 2026Type: Meeting mention
The meeting included student and educator recognitions, alongside updates regarding ongoing school construction and demolition projects. The board received an operational overview of the Child Nutrition Department. Action items included the award of an Academic Instructional Mentor Support Services contract, the approval of Head Start contracts for Universal Pre-K programming, and the adoption of several policy manual updates related to school operations and governance. Furthermore, the board voted to join as a plaintiff in school social media multi-district litigation and approved superintendent-recommended personnel actions.
Key Contacts
Public-sector contacts connected to Berkeley County School District.
Berkeley County Board of Education Regular Meeting
Date: Sep 22, 2026Type: Meeting mention
The board conducted a regular meeting that focused on honoring school service personnel and volunteers for their contributions to the district. The Superintendent presented a proclamation for West Virginia School Service Personnel Day and announced a transition to a new meeting format that separates instructional and operational agendas. Discussions also included updates on bullying prevention initiatives and a citizens forum regarding upcoming informational sessions for parents of students with special needs concerning IEP development.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track Berkeley County School District meetings, strategic plans, and budget discussions before the public bid appears.
