WAUREGAN PLAYGROUND EQUIPMENT \& INSTALLATION

Description: TOWN OF PLAINFIELD, CONNECTICUT REQUEST FOR PROPOSALS WAUREGAN PLAYGROUND EQUIPMENT \& INSTALLATION Solicitation REC 261023 Issue date November 5,2026 Sealed proposals due Thursday, November 19, 2026 at 1:00 pm. Elizabeth Anderson, Recreation Director | Town contact Eastern eanderson@plainfieldct.org Submission address Town of Plainfield, Attn: Elizabeth Anderson, Recreation Director, 8 Community Avenue, Plainfield, CT 06374 Project site Wauregan Playground,6o Grove Street, Danielson, CT o6239 (verify location before issuance) 1. Invitation and project intent The Town of Plainfield invites sealed proposals from qualified playground equipment suppliers and installers to furnish and install a new playground structure at Wauregan Playground. The Town seeks a complete, safe, durable, age-appropriate installation substantially comparable in play value, configuration, footprint, and accessibility to the reference renderings and layout provided with this solicitation. The referenced GameTime PrimeTime Swoosh is a basis of design only; equivalent products from other manufacturers are welcome. No manufacturer or supplier is guaranteed an award. 2. Scope of work Provide a complete commercial playground structure intended for children ages 5-12, including multiple elevated play activities, slides, climbers, transfer access, and accessible ground-level play components comparable to the reference design. Provide engineered shop drawings, product data, age-group designation, equipment dimensions. reguired fall heights, and use-zone / safety-clearance drawings. The reference layout depicts an approximately 35 ft x 31 ft overall area; bidders must verify required dimensions and safe clearances for their own equipment. Include freight, delivery, unloading, staging, assembly, anchors, foundations/concrete. installation labor, construction debris removal, final site cleanup, and a complete post- installation safety inspection. Identify and separately price any necessary site grading, demolition/removal of existing equipment, excavation disposal off site, drainage, containment borders, and accessible routes; do not assume the Town will provide these services. Provide a compliant impact-attenuating playground surfacing system as a separately priced additive alternate, with material type, area, depth, accessibility, maintenance and fall-height certification. The reference supplier quotation excludes safety surfacing Coordinate utility locating, permits, access, construction safety and site protection; clearly identify any required Town approvals or work by others. Provide manufacturer warranties, installation warranty, maintenance instructions, replacement- parts information, and final as-built/use-zone documentation. 3. Safety and accessibility Equipment and installation shall meet current applicable ASTM F1487 and U.S. Consumer Product Safety Commission public playground guidance, ADA accessibility requirements and applicable ASTM F1951/F1292 surfacing requirements where relevant. Submit documentation demonstrating compliance. The reference layout indicates nine elevated play components accessible by transfer and three accessible ground-level components; equivalents must describe their accessible play offerings. 4. Proposal requirements Signed cover letter with legal company name, address, primary contact, and authorized signatory. Manufacturer, model, product literature, renderings, scaled layout, use zones, age range, accessibility details, and any deviations from the reference design. Itemized fixed pricing on the attached proposal form, including equipment, freight, installation, foundations, and other necessary work; separately state optional surfacing and site-work alternates. Delivery lead time, proposed installation start and completion schedule, and expected on-site work duration. At least three references for comparable installed public playground projects, including contact information. Proof of relevant insurance and installer qualifications; identify subcontractors and warranty coverage. List all exclusions, assumptions, proposed substitutions, and exceptions to Town requirements. 5. Submission and questions Sealed proposals must be received at the submission address above no later than November 19, 2026 at 1:00 p.m. Eastern. Mark the outside of the envelope: "REC 261023 - WAUREGAN PLAYGROUND - SEALED PROPOSAL." Late submissions will not be considered. Direct all technical questions. site-visit reguests. and requests for clarification to Elizabeth Anderson at eanderson@plainfieldct.org. Responses that materially change requirements will be distributed by written addendum. Email questions are permitted; emailed proposals are not accepted unless authorized by written addendum. 6. Evaluation and award The Town anticipates evaluating proposals based on total project cost (40 points), equipment quality/play value and compliance (25 points), installation approach and schedule (15 points), relevant experience/references (10 points), and warranty/service support (10 points). The Town may request clarification, verify references, reject any or all proposals, waive nonmaterial irregularities, or negotiate as permitted by applicable procurement requirements. Lowest price alone does not guarantee award. No work may begin before written authorization. 7. Contract conditions Prices shall be firm for at least 60 days following the submission deadline. The contractor shall comply with applicable laws, maintain required insurance, protect the public and Town property, and correct defective work. Payment will be based on an authorized purchase order and approved invoices. subiect to Town acceptance of work and agreed milestones. Proposals must identify any requested advance payments. Applicable Connecticut prevailing wage, public works bonding, anc other statutory requirements shall apply if triggered by the final scope, contract value, or funding source; the Town will confirm applicability before contract execution. The Town is tax-exempt where legally applicable. ATTACHMENT A - BID PROPOSAL FORM REC 261023 | Wauregan Playground | Due November 19, 2026, 1:00 p.m. Company / contact Manufacturer / model Equipment and components $ Freight and unloading Installation, foundations, cleanup Other required base work (describe) $ $ $ $ $ TOTAL BASE BID $_ Add alternate 1: compliant safety surfacing $_ Add alternate 2: site grading / preparation Add alternate 3: removal / off-site disposal $ Add alternate 4: borders / drainage / accessible route Estimated equipment lead time weeks Installation duration working days Price valid through Exceptions / exclusions Authorized signature / date Base bid shall include a complete installed playground structure, excluding only alternates explicitly identified above. Attach an itemized breakdown and describe any other work needed to deliver a safe, operational playground. ATTACHMENT B - REFERENCE DOCUMENTS The following documents are supplied as design references, not as a sole-source requirement: (1) Wauregan Playground Renderings (five pages); (2) Wauregan Layout-Model (one page); (3) reference GameTime/MRC quotation dated October 14, 2026, for product and scope context. The reference quotation is not a contract document and its commercial prices and vendor-specific payment terms do not govern this procurement. Important: bidders shall independently verify site conditions, existing equipment, dimensions. access, surfacing requirements, and quantities. Any differences between the reference documents and this solicitation shall be raised in writing before bidding