Town of Plainfield

The meeting covered the acquisition of open space and watershed land, a proposed moratorium on gravel operations and warehouses, and the creation of a citizen mailing list for commission events. Other topics included an investigation into unauthorized signage, a recommendation to decommission the open space subcommittee, and progress on ordinance drafts and conservation subdivision regulations. The commission also reviewed the outcomes of a tree giveaway and discussed potential funding mechanisms for farmland preservation.

This document outlines the Town of Plainfield's proposed capital plan, detailing projected expenditures across various departments over a five-year fiscal period from 2026-2027 to 2030-2031. Key focus areas for investment include Town Hall, Public Works, Police Station, Animal Control, Recreation, Parks & Properties, and ECC-Maintenance. The plan encompasses improvements in infrastructure, equipment upgrades, facility renovations, and general government and school department needs, aiming to maintain and enhance town assets and services.

This document outlines a comprehensive Capital Governance Framework for the Town of Plainfield, composed of five interconnected policies: Capital Improvement, Capital Strategic Planning Committee, Capital Non-Recurring Fund, Town Road Fund, and Procurement. The framework aims to create a coordinated, transparent, and accountable system for capital planning, advisory review, funding mechanisms, restricted revenue compliance, and expenditure controls. Its implementation is designed to strengthen long-term financial planning, debt management, creditworthiness, audit defensibility, and public confidence in fiscal stewardship.

This policy formally establishes and defines the role, responsibilities, and operating framework of the Capital Strategic Planning Committee. The Committee is tasked with evaluating the current and future capital needs for municipal and educational facilities, developing a coordinated, long-term capital strategy, and creating a rolling ten-year capital planning framework with a minimum five-year Capital Improvement Plan. Key objectives include establishing project prioritization criteria, recommending actionable steps for infrastructure, developing a bonding strategy, and promoting transparent communication and collaborative decision-making to ensure fiscal responsibility and address the Town's infrastructure needs.

This document introduces a Capital Governance Framework that establishes a single, coordinated governance system for capital planning through five key policies: Capital Improvement (CIP) Policy, Capital Strategic Planning Committee Policy, Capital Non-Recurring (CNR) Fund Policy, Town Road Fund Policy, and Procurement Policy. The framework aims to govern capital planning from concept to expenditure, enhance transparency by presenting a five-year CIP and identifying funding sources, and ensure fiscal accountability through controlled appropriations and competitive purchasing. Its integrated approach prevents fragmentation, strengthens controls, and creates a complete, transparent capital governance cycle.