Description: Professional historic architectural, engineering, preservation, and related design services associated with improvements to two historically significant municipal buildings: Project No. 1 - Historic Natural Slate Roof Replacement and Cupola Restoration; Project No. 2 - Historic Exterior Envelope Restoration and Accessibility Improvements.
City · MA, US
Solicitation files and supporting documents for this bid.
Decision makers connected to this RFP from Town of Westford.
Adjacent opportunities open for bidding right now.
CityNY
Posted
-
Nov 12, 2026
The Town of Volney is seeking architectural firms to provide schematic design, design development, construction documents, bidding and award assistance, and construction administration services for a new Community Center and Town Hall.
CityOH
Posted
Sep 16, 2026
Nov 13, 2026
1. PROJECT DESCRIPTION The City of North Olmsted is requesting submission of statement of qualifications from firms interested in providing full architectural planning and design services to the City for phase two first floor renovation of the Old Town Hall structure. The City intends to select a firm to provide services for project construction to commence in Spring of 2027. The Old Town Hall building is located at 5186 Dover Center Road in North Olmsted, OH. This request for statements of qualification is to engage an architectural firm with a minimum of ten years preservation architecture experience to complete a comprehensive 1st floor rehabilitation and retrofit. Candidates must meet the criteria Secretary of the Interior Professional Qualification Standards for Architectural History as the plans, specifications, and reports must meet the Secretary of the Interior Standards & Guidelines for Archeology & Historic Preservation as required. Section 112 of the National Historic Preservation Act and the Section 106 regulations, at §800.2(a)(1), require agencies responsible for protecting historic properties to ensure that all actions taken by their employees or contractors meet professional standards as determined by the Secretary of the Interior. 2. SCOPE OF SERVICES Plans should be developed utilizing the existing 2025 Architectural Assessment Reuse Plan and scope and costs should consider the following: I. Plans should include appropriate demolition, new construction, new finishes and preservation of intact finishes, flooring assessment and refinishing recommendations. II. Mechanical, Electrical and Plumbing should be included for the main floor rebuild to include symbols and legends, notes, equipment schedules, demolition plans, mechanical, electrical and plumbing plans, ventilation and exhaust plans, hot and cold water, natural gas, new lighting and switches where applicable. III. Construction administration: contractor prebid meeting, verifying schedule conforms to contract schedule, receive and review pay apps, receive and process shop drawings, receive and process RFI's, document and control change order items, id specs, onsite representation, appropriate number of hours of CA, closeout work including punch list items. IV. Interior Design Services: a project overview and scope of work, detailed cost and fee breakdown, and visual design concepts while preserving and complementing historic finishes. V. Opinion of Probable Cost 3. PROPOSAL REQUIREMENTS a. Each Firm's SOQ must be consecutively numbered on each page and include the following information, using the following outline structure, except as may be otherwise directed. The Firms' SOQ shall be no more than seventy-five (75) pages, 8½" x 11" paper, double-sided, inclusive of résumés, forms, and pictures, and tabbed according to the numbering system reflected below. Please provide the City with an SOQ that includes the following: i. Content of Statement of Qualifications. Firm's statements of qualifications must be concise, well organized, and demonstrate Firm's qualifications, and shall be formatted as outlined below. ii. Letter of Interest. A dated Letter of Interest must be submitted, including the legal name of the Firm(s), address, telephone, emails, and the name, title, and signature of the person(s) authorized to submit the SOQ on behalf of the Firm. The Letter of Interest should provide a brief statement of Firm's experience indicating the unique background and qualities of the Firm, its personnel and its sub consultants. Provide information that provides evidence making the Firm a good fit for work in the City. iii. Table of Contents. A table of contents of the material contained in the SOQ should follow the letter of interest. iv. Executive Summary. The executive summary should contain an outline of Firm's approach, along with a brief summary of Firm's qualifications. v. Personnel and References. Include credentials of key personnel who would be assigned to the project with the City. Indicate who would serve as the primary architect. Define the role of each other team member and outline his or her proposed responsibilities on City projects. Assigned personnel shall not be replaced without the City's concurrence. Identify past municipal and/or institutional projects each individual has worked on and their role on those projects. Provide references, including names of key municipal personnel and phone numbers with whom they have worked. A minimum of five (5) references shall be included. vi. Technical Consultants. Provide information on engineering and technical consultants you would likely work with on the project. vii. Project Experience. Demonstrate that the firm has the professional capability and resources that can facilitate and oversee the planning, design, bidding, construction administration, and occupancy of potential City projects with specific emphasis on delivering projects on time and within the project budget. b. Firm Information - Provide a comprehensive description of the architectural design services offered by Firm. The description should include the following: i. Provide a brief history of Firm, and, if a joint venture, of each participating Firm. Identify legal form, ownership, and senior officials of company(ies). Describe number of years in business and types of business conducted. ii. Describe Firm's philosophy and how Firm intends to work with the City administration officials to perform the Services, including, facilities director to respond to the unique challenges of the building. iii. Include resumes of key personnel who would be performing Services for the City. Specifically, define the role of each person and outline his or her individual experience and responsibilities. Indicate personnel who will serve as primary contact(s) for the City. Indicate Firm and personnel's availability to provide the Services. Provide list of Firm's subcontracts, resume(s) are not required. iv. Provide a statement of Firm's financial resources and insurance coverage. Include a certified financial report, or other documentation demonstrating the firm's financial resources and stability. v. Provide a statement of ALL claim(s) filed against Firm in the past five (5) years. Briefly indicate the nature of the claim and the resolution, if any, of the claim(s). vi. Include letters of reference or testimonials, if available. Firm should limit letters of references or testimonials to no more than five (5). vii. Indicate ongoing commitment to professional education of staff, total number of permanent employees, and any other data that may assist the Selection Committee in understanding Firm's qualifications and expertise. c. Prior Relevant Experience. i. Describe your firm's approach to quality control/assurance procedures, including coordination of design disciplines. ii. Describe your firm's experience with construction cost reduction/value engineering measures including how Firm intends to assist City in meeting established Project budgets and in prioritizing Project construction to meet budget. iii. How does your firm approach preservation, modernization/retrofitting projects compared to new construction projects? iv. Identify established methods and approaches utilized by your firm to successfully meet completion deadlines, and provide examples demonstrating effective use of stated methods and approaches. v. Discuss the Firm's ability to meet construction schedules for projects with very tight timetables, Firm's schedule management procedures, and how the Firm has successfully handled potential delays both for the contract documents and for field changes. vi. Identify relevant preservation/rehabilitation projects performed by Firm in the past five (3) years. Identify the projects that best describe your company, highlighting a range of price and projects. Include the following information for each project: 1. Name of project and municipality or government entity 2. Name of project architect, 3. Scope of project, 4. Contact person and telephone number for owner of the project 5. Firm person in charge of each project 6. Dollar value of each project 7. Original construction budget and final construction cost, and d. Additional Data. Provide additional information about the Firm as it may relate to Firm's SOQ. This can include letters of reference or testimonials. e. Conflicts of Interest. If applicable, provide a statement of any recent, current, or anticipated contractual obligations that relate in any way to similar work, the Project, or the District that may have a potential to conflict with Firm's ability to provide the Services described herein to the City. Firms cannot submit, propose, bid, contract, sub-contract, consult, or have any other economic interests in the Project to which the Firm may provide Services. f. Budget: Include an estimated budget for services required for the completion of this work, including a detailed listing of the cost for each activity/task referenced herein, and any other costs (such as travel costs, materials and additional City-requested meetings) that may be required to complete the project. This should include a design fee and any applicable fees. 4. PROJECT SCHEDULE The tentative schedule and target milestone dates are as follows (excludes meetings to be scheduled in coordination with the selected firm): September 16, 2026: RFQ is issued. September 21-September 25, 2026: Pre-submission meeting and site visit November 13, 2026: Submission deadline November 20, 2026: Selection committee to recommend contract. January 4, 2027: Board of Control meeting By January 8th: Notice to Proceed. February 20, 2027: Architectural drawings and Design Options Plans due. March 12, 2027: Full Plans due. 5. PROJECT COORDINATION Stephen Holowicki, Economic & Community Development Coordinator, will be the overall project coordinator for this project. All inquiries relating to this request shall be addressed to: Stephen Holowicki, Economic & Community Development Coordinator City of North Olmsted 5200 Dover Center Road North Olmsted, OH 44070 holowickis@north-olmsted.com 6. SUBMITTAL DATE AND LOCATION Respondents must submit (1) HARD COPY PROPOSAL and one USB thumb drive containing the PDF File to the attention of Stephen Holowicki, Economic and Community Development Coordinator at the above address. Proposals must be received by the Economic and Community Development department by 4:00 p.m., on Friday, November 13, 2026. Late proposals will not be accepted. 7. CONSIDERATION OF PROPOSALS a. The City does not obligate itself to accept any proposal. b. The City reserves the right to reject any and all proposals and will have no liability whatsoever to any Proposer whose proposal is not accepted. c. Any assumptions made by the Proposer in preparing the proposal must be listed separately and attached to the proposal in writing. d. Acceptance of a proposal will not constitute an agreement between the Proposer and the City. Any proposal will not be binding on the City unless and until an Agreement covering all conditions and provisions of the Design Services has been reduced to writing, executed by both the successful Proposer and the City. 8. METHOD OF SELECTION AND AWARD Pursuant to section 112.07 of the Codified Ordinances of the City of North Olmsted the following process will be used to select the most qualified firm. Following completion of the time period for receipt of RFQ, the selection committee established by the director of Economic and Community Development pursuant to Section 112.04 will evaluate all SOQs timely received based upon the evaluation criteria specified above. The selection committee will select three (3) or more of the highest qualified firms for further consideration. If fewer than three (3) firms are qualified, the committee may select fewer. The selection committee will rank remaining firms based upon quality and feasibility of proposals. The Director of Economic and Community Development, on behalf of the selection committee and the City of North Olmsted, will identify the highest rated and ranked firm and determine terms and conditions of the proposed personal services contract, including compensation. The City may choose to conduct interviews with the top ranked firm(s).
CityNC
Posted
Oct 28, 2026
Nov 25, 2026
Issue Date: October 28, 2026 Submittal Deadline: November 25, 2026, by 2pm (EST) Submittals can be addressed to Justin Longino, Town Manager and should be emailed to purchasing@troutmannc.gov Subject Line: Troutman Town Hall Expansion SOQ PURPOSE The Town of Troutman, North Carolina, is requesting qualifications from experienced design- build firms for the Town Hall Expansion Project. The Town intends to use the design-build delivery method pursuant to N.C. Gen. Stat. § 143-128.1A, subject to all applicable statutory requirements and Town policies. The purpose of this RFQ is to identify and rank the most qualified design-build teams based on demonstrated competence, relevant experience, team qualifications, project understanding, and the ability to manage scope, schedule, cost, and quality. Respondents shall not include fee or price proposals in their SOQs. Project fees and contract pricing will be negotiated after qualifications-based ranking. Issuance of this RFQ does not obligate the Town to award a contract or reimburse any costs incurred in preparing a response. The Town may amend or cancel this solicitation as permitted by law. The Town's selection of a design-builder will be subject to applicable North Carolina law, Town approvals, negotiation of acceptable contract terms, and confirmation of the project scope, schedule, budget, and funding plan. PROJECT DESCRIPTION The Town of Troutman, North Carolina, is seeking qualifications from experienced design-build firms for the renovation and expansion of Troutman Town Hall. The project will include the renovation and expansion of the existing facility into a three-story building. The selected design builder will work with Town staff to review existing programming and conceptual design materials, refine the project scope, and develop the design and construction plans. The project will consider departmental space needs, operational requirements, and the Town's long-term goals for the facility. The selected design-builder will work closely with Town staff to further develop the project scope, refine the design, and manage costs and schedule as the project progresses. The Town's objectives include: • Develop a functional and durable expanded Town Hall that supports the Town's operational needs. • Refine the approved conceptual design into a coordinated, code-compliant design and complete construction documents. • Maintain accessibility, safety, quality, and appropriate public-facing spaces. • Evaluate scope and design alternatives to manage total project cost and identify potential value opportunities. • Coordinate design, engineering, construction planning, and project communications through an integrated team. • Identify realistic schedule efficiencies and cost savings where feasible; such outcomes are objectives and are not guaranteed. PROJECT SITE Troutman Town Hall is located at 400 N. Eastway Drive in Troutman, North Carolina. The existing facility is approximately 6,087 square feet and currently houses the Police Department, Finance Department, and Town Council Chambers. The project will build on the Town's conceptual design and will be further developed to address the Town's operational needs, space requirements, and long-term goals for the facility. Preliminary plans add more than 32,000 square feet of interior space between three floors. Plans included in the Appendix are the basis for the intended footprint, location of various departments, and general site organization. The selected team shall develop and validate the concept rather than restart the process, unless there is substantial, demonstrated reasoning. The Town currently owns the 3.9 acres that the existing Town Hall sits on. The Town also owns the 5.3 acres to the north and 24.8 acres to the east/northeast. Exterior materials and overall appearance shall be compatible with and generally reflect the existing Town Hall and the Town's preliminary renderings. Minor refinements to the footprint, appearance, and departmental layout may be proposed to improve functionality, constructability, compliance, or cost, subject to Town approval. Material changes to the Council-approved conceptual design require Town Council approval. PROJECT SCOPE AND DESIGN-BUILD SERVICES The selected design-builder shall provide the professional design, engineering, preconstruction, and construction services necessary to renovate and expand Troutman Town Hall into a three-story facility. The project will build on the Town's existing programming and conceptual design work, which includes departmental space planning and preliminary floor plans, site planning, and renderings. The Town has developed preliminary conceptual renderings and planning drawings with Fuller Architecture. These materials are provided in the Appendix and may be used by the selected team as the basis for further design development, regardless of whether Fuller Architecture is a member of that team. Fuller Architecture may participate as a design professional on a responding design-build team. Its preparation of the preliminary renderings does not confer a preference in the selection process. CONCEPTUAL RENDERINGS ARE LINKED ON THE TOWN'S WEBSITE The scope of services is expected to include, but is not limited to, the following: • Design Development: Review existing programming and conceptual design materials; coordinate with Town staff to confirm space needs and operational requirements; and further develop the architectural, structural, mechanical, electrical, plumbing, and other necessary design plans for the three-story facility. • Site and Engineering Review: Evaluate applicable site conditions, utilities, access, parking, drainage, and other site improvements necessary to support the project. • Preconstruction Services: Prepare and update construction cost estimates, develop a project schedule, assess constructability, identify potential risks, and recommend alternatives to help manage project costs and schedule. • Permitting and Approvals: Coordinate required permits, inspections, and regulatory approvals with the Town and other applicable agencies. • Construction Management and Delivery: Coordinate subcontractors and suppliers, manage construction activities, monitor costs and schedule, maintain quality control, and provide regular progress updates to the Town. • Project Closeout: Coordinate final inspections, complete punch-list items, and provide record drawings, warranties, equipment manuals, and other required closeout documentation. The design-builder shall maintain regular communication with designated Town representatives throughout the project and promptly communicate any anticipated changes to the project scope, budget, or schedule. Respondents should describe their approach to delivering the project, coordinating design and construction activities, managing costs and schedule, and addressing potential project challenges. The final scope of services, deliverables, schedule, and contract requirements will be further defined during the procurement and contract negotiation process. ANTICIPATED BUDGET The current preliminary cost estimate for the Town Hall renovation and expansion is slightly more than $17,000,000. This figure is preliminary and subject to further evaluation as the project's scope, design, and construction requirements are developed. A final total project budget and contract amount have not been established through this RFQ. The Town anticipates using funds already set aside for the project (approximately $4 million) and financing the balance. The construction phase is subject to available appropriations, financing, and required approvals. No respondent shall assume that anticipated borrowing is already approved. The amount set aside is not a proposed design fee or an authorization to spend under this RFQ. After selection, the design-builder shall reconcile the planning documents and preliminary estimate with the Town's confirmed budget. Estimates shall distinguish the existing- building renovation, new construction by major component(s), and site work. Savings proposals shall describe their effect on space, function, durability, maintenance, appearance, and schedule. The preliminary build-out estimate is not an approved total project budget, appropriation, or contract amount. PROJECT SCHEDULE The Town has not established a final design and construction schedule. The selected design- builder will work with the Town to develop the scope, budget, phasing and schedule. An updated project budget, schedule, and funding plan will be presented to Town Council for consideration before contract execution or authorization of construction. The Town anticipates the following procurement schedule. This schedule is subject to revision by addenda to this RFQ. Milestone Date RFQ issued Wednesday, October 28, 2026 Optional site visit Thursday, November 5, 2026, at 1:00 p.m. Written questions due Thursday, November 12, 2026, at 5:00 p.m. Pre-Submission Meeting Monday, November 16, 2026, 11:00 a.m. Final planned answers/addendum issued Wednesday, November 18, 2026, 5:00 p.m. Statements of Qualifications due Wednesday, November 25, 2026, 2:00 p.m. Finalists notified By Monday, December 7, 2026 Finalist interviews December 9-18, 2026 Final ranking and negotiations begin By Friday, December 21, 2026 Target completion of negotiations and legal review Wednesday, January 6, 2027 Anticipated Town Council consideration Thursday, January 14, 2027 Following Council approval, contract execution, and required funding authorization Initial design/preconstruction notice to proceed Construction authorization and commencement Established during design/preconstruction, subject to required approvals QUALIFICATION CRITERIA Project Approach and Methodology (40%) • Understanding Project Objectives: Understanding the Town's operational needs and approach to developing a functional, durable, accessible, safe, and code-compliant expanded Town Hall. • Design and Project Delivery: Approach to refining the existing conceptual design, coordinating design and engineering, and preparing complete construction documents. • Cost and Schedule Management: Methods for evaluating design alternatives, controlling project costs, identifying potential cost savings, and maintaining a realistic project schedule. • Quality Control and Risk Management: Approach to maintaining construction quality, addressing project risks, and coordinating permitting, construction, and project closeout. • Team Coordination: Strategy for selecting and coordinating qualified contractors, subcontractors, and design professionals. Firm Qualifications and Experience (30%) • Relevant Project Experience: Experience completing renovation and expansion projects of similar size, scope, and complexity, particularly municipal, governmental, or public facilities. • Licensing and Qualifications: Appropriate North Carolina licenses and registrations required to perform the proposed services. • Past Performance: Demonstrated ability to deliver projects that meet established requirements for cost, schedule, quality, and functionality. Key Personnel and Team Experience (20%) • Staff Qualifications: Experience, qualifications, and proposed roles of key personnel, including experience with municipal projects, renovations, and expansions. • Team Availability and Structure: Availability of personnel and adequacy of resources to support the project throughout design and construction. • Collaboration and Communication: Demonstrated ability to coordinate design, engineering, and construction activities through an integrated team and maintain effective communication with the Town. References (10%) • Client References: At least three references from similar projects, demonstrating client satisfaction and the team's ability to meet project objectives, manage costs and schedules, and deliver quality results. QUALIFICATIONS SUBMISSION GUIDELINES Qualifications submissions must follow the requirements below: • Submissions shall not exceed 25 pages, including the cover letter, resumes, project examples, and references. • Use a font size no smaller than 11 point. • Include all required sections listed below. Required submission sections include: Cover Letter; Professional Qualifications and Key Personnel; Team Experience; Project Approach; References and Required Certifications. The RFQ provides detailed requirements for each section, required certifications, and selection statements. SELECTION PROCESS The Town will evaluate and rank qualifications using the criteria and weights stated in this RFQ and will follow applicable North Carolina statutory requirements for public notice, evaluation, ranking, subsequent procurement steps, negotiations, and contract award. The Town will rank the most highly qualified respondents as required by law. If interviews or presentations are used, the Town will determine which respondents to invite in accordance with applicable law and the procurement process described in this RFQ. Negotiations and contract award will be conducted in accordance with applicable law, including requirements governing selection and negotiation with the highest-ranked firm and any subsequent firms if negotiations are unsuccessful. QUESTIONS AND COMMUNICATIONS Questions and requests for clarification regarding this RFQ must be submitted in writing by email to the Town's designated project contact identified in this section. To be considered, all questions must be received by November 5th at 5pm (EST). Designated contact: Justin Longino, Town Manager Email: jlongino@troutmannc.gov The Town reserves the right to revise this RFQ before the submission deadline. Any revisions will be issued through written addenda. The following procedures will apply: • Responses to questions and requests for clarification will be provided in writing. • Any addenda or revisions to this RFQ will be posted to the Town's website. • Respondents are responsible for reviewing all issued addenda and acknowledging receipt as required by the Town. • The Town reserves the right to extend the submission deadline through written addendum. • All communications regarding this procurement must be directed to the designated project contact. Respondents shall not contact other Town officials or staff regarding this procurement unless authorized by the Town. GENERAL CONDITIONS Town's Rights: The Town reserves the right to reject any or all qualifications submissions, cancel or modify this RFQ, request clarification of submitted information, revise the procurement schedule or requirements by written addendum, and take other actions permitted by applicable law. Issuance of this RFQ does not obligate the Town to select a respondent, award a contract, or proceed with the project. Costs of Preparation: All costs incurred in preparing or submitting qualifications, participating in interviews or presentations, or responding to requests for additional information shall be the sole responsibility of the respondent. The Town will not reimburse respondents for these expenses. Accuracy of Information: Respondents are responsible for ensuring that all information submitted is accurate and complete. The Town reserves the right to verify information provided in a submission, including project experience, references, licenses, certifications, and qualifications. Compliance with Applicable Laws: The selected design builder shall comply with all applicable federal, state, and local laws, regulations, codes, licensing requirements, and Town ordinances relevant to the project. All required professional licenses and registrations must remain valid throughout the performance of the applicable services. Conflict of Interest: Respondents shall disclose any actual or potential conflict of interest that could affect their participation in the procurement process or performance of the project. Public Records: Qualifications submissions and related procurement records may be subject to disclosure under the North Carolina Public Records Act. Respondents should not include confidential or proprietary information unless permitted by applicable law. Insurance and Contract Requirements: The selected design-builder will be required to satisfy applicable insurance, licensing, and contractual requirements established by the Town. The design-builder shall provide performance and payment bonds as required by N.C. Gen. Stat. § 143-128.1A and other applicable laws. Specific insurance limits, bond forms, and other contract requirements will be stated in subsequent solicitation and contract documents, as applicable. No Guarantee of Award: The Town makes no guarantee that this RFQ will result in a contract or that any respondent will be selected. Any contract resulting from this procurement will be subject to the required approvals, final negotiated terms, and applicable law.
CityWI
Posted
Nov 2, 2026
Jan 4, 2027
The Town seeks an experienced assessor who will provide professional assessment services in compliance with all applicable Statutes, Department of Revenue (DOR) requirements, and professional assessment standards. The selected assessor shall be appointed by the Town Board and serve under the authority granted in Statutes Chapter 60. The Town reserves the right to reject any or all proposals, waive minor regularities, and negotiate terms with the selected respondent in the best interest of the Town. The Town Assessor shall provide all services necessary for the preparation, maintenance' and administration of the Town's assessment roll.
