Open RFP

STATE OF INDIANA SOLICITATION FOR QUOTATION WORK ESTIMATED TO BE LESS THAN $150,000 BY THE DEPARTMENT OF ADMINISTRATION PUBLIC WORKS DIVISION State Form 21234 (R15/9-15) / DAPW 35

Description: SEALED BIDS FOR: Indiana Department of Natural Resources - Project Name P MC 2709663047 Vallonia STN Generator 2 Year Preventative Maintenance Contract Property Name Vallonia State Tree Nursery Property Address 2782 West County Road 540 South Vallonia, IN 47281 Will be received at the Department of Natural Resources, Division of Purchasing. Submit your quotation for furnishing all labor, and materiel to repair, replace and/or install the work called for in accompanying instructions for quotations, general conditions, specifications and/or drawings. This work is estimated by the Department of Administration, Public Works Division to be less than $150,000. Bid must comply with the listed requirements and utilize DAPW Form 35. Prequalification is not required. Quotation requirements and general conditions (excerpt): contractors are encouraged to visit the project site; interpretations or clarifications will be issued by the Public Works Division; all correspondence must reference the project description and requisition number; quotations must use the enclosed contract/quotation form (DAPW 35) and be in a single sealed envelope; quotations require original handwritten signature of authorized representative; alternates and unit prices to be listed where indicated; the Contractor shall perform a minimum of 15% of the value of work with its own forces; various standard state contract terms and conditions apply (insurance, bonding, licensing, E-Verify/employment eligibility, indemnification, payment terms, audits, nondiscrimination, etc.). Contact for this solicitation: Jen Reeves, 317-232-4088, jreeves@dnr.in.gov A live bid opening for this project will be conducted on the bid due date via Teams (listed as: DNR- PM Live Bid Opening 12.02.26).

Buyer: Indiana Department of Administration
StateAgency · IN, US
Released: -
Closes: Dec 2, 2026(21 days left)

RFP documents

Solicitation files and supporting documents for this bid.

1 file available

Platform_RFP_Files_2026-11-03PDF

Key Contacts on this RFP

Decision makers connected to this RFP from Indiana Department of Administration.

Katie HughesChief Financial Officer

*******@************

Jim ObermaierChief of Staff

*******@************

+1 (***) ***-****

Bob GrossmanDeputy Commissioner, Facilities, Public Works & Logistics Center

*******@************

+1 (***) ***-****

Eric SkaggsDeputy Commissioner, Procurement

*******@************

+1 (***) ***-****

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State of Indiana
StateIN
Posted
Oct 9, 2026
Closes
Dec 9, 2026
STATE OF INDIANA SOLICITATION FOR QUOTATION WORK ESTIMATED TO BE LESS THAN $150,000 BY THE DEPARTMENT OF ADMINISTRATION PUBLIC WORKS DIVISION State Form 21234 (R15/9-15) / DAPW 35 SEALED BIDS FOR: Indiana Department of Natural Resources - Project Name: PMC2709663035 - Vallonia State Tree Nursery HVAC 2-Year Preventative Maintenance Property Name Vallonia State Tree Nursery Property Address 2782 W CR 540 S Vallonia, IN 47281 Project No: PMC2709663035 Requisition No: Will be received at the Department of Natural Resources, Engineering Division dnrpwbidding@dnr.in.gov Subject line MUST contain "Bid - (Project Number) - (Project Name) - Firm's Name" (Indianapolis time) 12:00 PM (Date) Wednesday December 9, 2026 Nicholas Ramsey, (317) 232-3051 10/09/2026 nrramsey@dnr.in.gov (Contact person and phone number) Date Email A live Bid Opening for this project will be conducted on the bid due date at via Teams link DNR- PM Live Bid Opening 12.09.26
Project Name: PMC2709663035 - Vallonia State Tree Nursery HVAC 2-Year Preventative Maintenance Property Name: Vallonia State Tree Nursery Property Address: 2782 W CR 540 S Vallonia, IN 47281 Scope/Purpose: Furnish all labor and materiel to perform HVAC 2-year preventative maintenance at the Vallonia State Tree Nursery as described in the bid documents, specifications, and drawings. Work is estimated by the Department of Administration, Public Works Division to be less than $150,000 and shall comply with the requirements and utilize DAPW Form 35. Prequalification is not required. The successful contractor will be required to perform a minimum of 15% of the work with its own forces and complete the work in accordance with the project schedule and contract terms. Submission and procedural requirements (excerpt): Quotation form DAPW 35 (last page) must be enclosed in a sealed envelope and must include original handwritten signatures of authorized representatives. The bid envelope must be plainly marked with the name of bidder, project description, requisition number, bid time, and bid date. Alternate amounts, unit prices and equipment lists shall be included where indicated. W-9 form may be submitted with the bid. Contractors without a Department of Administration Bidder ID must register to obtain one. All correspondence shall carry the project description and requisition number. Issuance of clarifications or addenda will be by the Designer and/or Public Works Division no later than seven calendar days prior to the scheduled quotation date. Bid due date/time and opening: Bids are due by 12:00 PM (Indianapolis time) Wednesday, December 9, 2026. A live bid opening will be conducted via Teams on the bid due date. Contact: Nicholas Ramsey, (317) 232-3051, nrramsey@dnr.in.gov (document shows date 10/09/2026 adjacent to contact information).
State of Indiana
StateIN
Posted
-
Closes
Jan 13, 2027
Indiana Department of Natural Resources - Project Name PMC2703739053 Fire \& Security 2 Year Preventative Maintenance Contract Property Name Shakamak State Park Property Address 6265 West State Road 48 Jasonville, IN 47438
SEALED BIDS FOR: Indiana Department of Natural Resources - Project Name PMC2703739053 Fire \& Security 2 Year Preventative Maintenance Contract Property Name Shakamak State Park Property Address 6265 West State Road 48 Jasonville, IN 47438 Will be received at the Department of Natural Resources, Division of Purchasing Subject line MUST contain "Bid - (Project Number) - (Project Name) - Firm's Name" DUE DATE & TIME (Indianapolis time) 12PM (Date) Wednesday January 13, 2027 Jen Reeves 317-232-4088 jreeves@dnr.in.gov (Contact person and phone number) Email A live Bid Opening for this project will be conducted on the bid due date at via Teams link DNR- PM Live Bid Opening- 01.13.2027 Submit your quotation for furnishing all labor, and materiel to repair, replace and/or install the work called for in accompanying instructions for quotations, general conditions, specifications and/or drawings. This work is estimated by the Department of Administration, Public Works Division to be less than $150,000.00. The Contractor shall perform a minimum of 15% of the value of work with his own forces. Quotation form DAPW 35 (Last Page) must be enclosed in a sealed envelope. Detailed Instructions for Quotations, General Conditions, and contract terms are provided in the solicitation document (State Form 21234 / DAPW 35).
Indiana Department of Administration
State AgencyIN
Posted
Oct 9, 2026
Closes
Dec 2, 2026
Indiana Department of Natural Resources - Crooked Lake Nature Preserve Generator Equipment 2-year Preventative Maintenance Contract Crooked Lake Nature Preserve 1040 East 700 North, Columbia City IN 46725
SEALED BIDS FOR: Indiana Department of Natural Resources - Crooked Lake Nature Preserve Generator Equipment 2-year Preventative Maintenance Contract Project No: PMC2716596018 Scope: Submit a quotation to furnish all labor and material to perform repair, replacement and/or installation work required for the Crooked Lake Nature Preserve generator equipment as described in the bid documents. This solicitation is for a two-year preventative maintenance contract for generator equipment at Crooked Lake Nature Preserve (1040 East 700 North, Columbia City, IN 46725). The work is estimated by the Department of Administration, Public Works Division to be less than $150,000 and shall utilize DAPW Form 35. Key procurement details and requirements (excerpted from the solicitation): - Bids will be received at the Indiana Department of Natural Resources, Engineering Division (email: dnrpwbidding@dnr.in.gov). Subject line MUST contain: "Bid - (Project Number) - (Project Name) - Firm's Name". - Bid due date/time (Indianapolis time): 12:00 PM, Wednesday December 2, 2026. A live bid opening will be conducted on the bid due date via Microsoft Teams (bid opening announced as "DNR- PM Live Bid Opening 12.02.26"). - Contact: Angela Settles, (317) 232-4108, October 9, 2026, asettles1@dnr.in.gov. - Prequalification is not required. - Use the enclosed contract/quotation form DAPW 35. The quotation form (DAPW 35) must be enclosed and must contain original handwritten signature(s) of authorized representative(s). The bidder must print or type company name, give price in words and figures, sign, print name and title. - The quotation form and any required forms must be submitted in a single sealed envelope plainly marked with the name of bidder, project description, requisition number, bid time, and bid date. Quotations will be rejected if all required documents are not in the single sealed envelope or if the envelope does not identify the material as a quotation. - Alternate amounts must be listed where indicated; add alternates are not included in the base quotation; deduct alternates are included in the base bid scope of work. Unit prices and/or equipment lists shall be included and signed where required. - W-9 form must be completed and returned to Public Works before a purchase order will be issued; W-9 may be submitted with the bid. - If not registered with the Department of Administration, bidders must register to obtain a Bidder ID number prior to bidding. - The successful contractor must perform a minimum of 15% of the contract value with its own forces (no more than 85% subcontracted). - Other standard State of Indiana contract terms apply (insurance, bonding requirements where applicable, licensing, drug-free workplace, E-Verify employment eligibility, audit/access-to-records, indemnification, etc.). Note: This summary is drawn from the solicitation document and highlights the project, submission requirements, critical dates, and principal contract conditions. Bidders should review the full solicitation and contract documents (DAPW Form 35 and accompanying specifications) for complete terms, conditions, and scope of work.
State of Indiana
StateIN
Posted
-
Closes
Nov 18, 2026
Indiana Department of Natural Resources - Project Name PMC 2702939042 BFO HVAC 2 Year Preventative Maintenance Contract Property Name Bloomington Field Office Property Address 5596 East State Road 46 Bloomington, IN 47401
SEALED BIDS FOR: Indiana Department of Natural Resources - Project Name PMC 2702939042 BFO HVAC 2 Year Preventative Maintenance Contract Property Name Bloomington Field Office Property Address 5596 East State Road 46 Bloomington, IN 47401 Submit your quotation for furnishing all labor, and materiel to repair, replace and/or install the work called for in accompanying instructions for quotations, general conditions, specifications and/or drawings. This work is estimated by the Department of Administration, Public Works Division to be less than $150,000.00. Bid must comply with the listed requirements and utilize DAPW Form 35. Prequalification is not required. The Contractor is encouraged to visit the project and familiarize with existing conditions. Issuance of clarifications or addenda will be by the Designer and/or Public Works Division no later than seven (7) calendar days prior to the scheduled date for quotation. Project requisition/project no.: PMC2702939042. Title shown on bid documents: Preventative Maintenance HVAC Equipment 2 Year Contract. Institution: Indiana Department of Natural Resources - Bloomington Field Office. Property address: 5596 East State Road 46, Bloomington, IN 47401. Contract work to be started within ten (10) days after last signatory; work shall be completed in 730 calendar days. Contractor must perform a minimum of 15% of the value of work with own forces and comply with all contract terms, insurance, licensing, E-Verify, drug-free workplace, and other statutory requirements as detailed in the solicitation.

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Indiana Department of Administration

State AgencyIN

Posted

Oct 9, 2026

Closes

Dec 2, 2026

Indiana Department of Natural Resources - Crooked Lake Nature Preserve Generator Equipment 2-year Preventative Maintenance Contract Crooked Lake Nature Preserve 1040 East 700 North, Columbia City IN 46725

SEALED BIDS FOR: Indiana Department of Natural Resources - Crooked Lake Nature Preserve Generator Equipment 2-year Preventative Maintenance Contract Project No: PMC2716596018 Scope: Submit a quotation to furnish all labor and material to perform repair, replacement and/or installation work required for the Crooked Lake Nature Preserve generator equipment as described in the bid documents. This solicitation is for a two-year preventative maintenance contract for generator equipment at Crooked Lake Nature Preserve (1040 East 700 North, Columbia City, IN 46725). The work is estimated by the Department of Administration, Public Works Division to be less than $150,000 and shall utilize DAPW Form 35. Key procurement details and requirements (excerpted from the solicitation): - Bids will be received at the Indiana Department of Natural Resources, Engineering Division (email: dnrpwbidding@dnr.in.gov). Subject line MUST contain: "Bid - (Project Number) - (Project Name) - Firm's Name". - Bid due date/time (Indianapolis time): 12:00 PM, Wednesday December 2, 2026. A live bid opening will be conducted on the bid due date via Microsoft Teams (bid opening announced as "DNR- PM Live Bid Opening 12.02.26"). - Contact: Angela Settles, (317) 232-4108, October 9, 2026, asettles1@dnr.in.gov. - Prequalification is not required. - Use the enclosed contract/quotation form DAPW 35. The quotation form (DAPW 35) must be enclosed and must contain original handwritten signature(s) of authorized representative(s). The bidder must print or type company name, give price in words and figures, sign, print name and title. - The quotation form and any required forms must be submitted in a single sealed envelope plainly marked with the name of bidder, project description, requisition number, bid time, and bid date. Quotations will be rejected if all required documents are not in the single sealed envelope or if the envelope does not identify the material as a quotation. - Alternate amounts must be listed where indicated; add alternates are not included in the base quotation; deduct alternates are included in the base bid scope of work. Unit prices and/or equipment lists shall be included and signed where required. - W-9 form must be completed and returned to Public Works before a purchase order will be issued; W-9 may be submitted with the bid. - If not registered with the Department of Administration, bidders must register to obtain a Bidder ID number prior to bidding. - The successful contractor must perform a minimum of 15% of the contract value with its own forces (no more than 85% subcontracted). - Other standard State of Indiana contract terms apply (insurance, bonding requirements where applicable, licensing, drug-free workplace, E-Verify employment eligibility, audit/access-to-records, indemnification, etc.). Note: This summary is drawn from the solicitation document and highlights the project, submission requirements, critical dates, and principal contract conditions. Bidders should review the full solicitation and contract documents (DAPW Form 35 and accompanying specifications) for complete terms, conditions, and scope of work.