Specification and Instructions for the Supply of Printing Services Bid Number: B27-5000

Description: The Center for Instruction, Technology & Innovation (CiTi) Oswego County Board of Cooperative Educational Services solicits bids for Printing Services (Bid Number: B27-5000) as a Cooperative Bid involving CiTi and the following school districts: Altmar-Parish-Williamstown CSD, Central Square School District, Fulton City School District, Hannibal Central School District, Mexico Academy & Central School District, Oswego City School District, Phoenix Central School District, and Pulaski Academy & Central School District. CiTi is soliciting bids from qualified vendors for commercial printing services on an as-needed basis. The contract term runs February 1, 2027 through January 31, 2028, with awards made lot-by-lot (examples: Lot A - Newsletters; Lot B1 - #10 & #9 Envelopes; Lot B2 - Printed Envelopes). Awards are subject to Board of Education approval; formal award to be made at the January 20, 2027 CiTi Board of Education meeting. Pricing shall reflect all costs (preparation, file handling, plating, printing, inside delivery, set up fees, etc.). Standard delivery times and penalties for late delivery are specified (for example, newsletters — at most 7 days from proof; envelopes — at most 10 days from proof; delivery penalties escalate from 5% to 17% of the purchase order for 1 to 5+ days late). Vendors must be able to perform the work in-house (outsourcing to a third party is not allowed). Vendors will be required to submit experience certification, equipment list, software/procedure capability, employee contact for communications, shutdown schedule, and other attachments described in the bid packet. CiTi reserves rights to reject any or all bids, waive formalities, re-advertise, make awards in the best interest of the cooperative districts, and to extend the contract term by mutual consent for up to one additional year (not to exceed two years total). All public bid openings hosted by CiTi are available virtually; requests to join the live opening must be submitted in advance. Questions must be submitted in writing on the Bid Question Form to the Bid Specialist. See bid documents for full specifications, definitions, delivery instructions, itemized lot and line-item requirements, scoring and award criteria, and General Terms and Conditions.