Lakehead District School Board (LDSB) issues Request for Tender #RFT27-29 for Snow Plowing, Sanding & Removal Services at Armstrong Elementary School, Armstrong, Ontario. Issue Date: Thursday, October 29, 2026. Contract Number: #RFT27-29. Submission Deadline: Thursday, November 12, 2026 at 2:00:00 P.M. Local time. For: Lakehead District School Board, Armstrong Elementary School, Armstrong, ON. Purchasing Representative / Contact: Gregory Adamo, Buyer (email: gregory_adamo@lakeheadschools.ca).
Overview / Objective: LDSB invites submissions to this RFT to acquire safe, effective and efficient snow plowing, sanding and removal services to ensure the school remains safe and free from obstruction throughout the winter season. The objective is to retain a qualified contractor to perform snow plowing, sanding and removal in accordance with the RFT instructions and requirements.
Contract Term: The successful contractor will be required to enter into an Agreement with LDSB for one (1) year commencing on or about September 1, 2026, with the option to renew for four (4) additional one (1) year periods at the Board's discretion, subject to mutual agreement. The Board will notify the contractor of any decision to extend by no later than December 1 of the preceding year.
RFT Schedule (Thunder Bay local time): Issue Date of RFT: Thursday, October 29, 2026. Bidder's Deadline for Questions: Wednesday, November 4, 2026 at 4:00:00 p.m. Deadline for Issuing Addenda: Thursday, November 5, 2026 at 4:00:00 p.m. Tender Submission Deadline: Thursday, November 12, 2026 at 2:00:00 p.m. Award Date: Friday, November 13, 2026.
Scope of Work / Services: Services include snow plowing, removal and sanding operations for the school parking area, fire road outside school perimeter, propane tank compound filling and vaporizer areas, and plowing of driveways to the eight teacherages (in that sequence). Snow haulage may be required (contractor responsibility to arrange dumping locations). Plowing is to be automatic upon accumulation of 2" / 51 mm of snow or when requested by the Principal. Plowing is normally outside school hours; contractor must confirm Teacherage driveway timing with staff. Contractor is responsible for monitoring snow accumulation and responding promptly. Snow must be pushed to designated areas and not piled against buildings, playground equipment, vehicles, or other prohibited locations. Contractor shall remove snow from roof when advised by Board personnel, sand driveways/parking after each plow prior to school Monday start or when requested, and perform spring clean-up (sweeping sand, debris removal, raking) at principal-determined date. During spring melt, remove snow/slush/water to avoid flooding. Plowing and removal operations to be carried out between 5:00 p.m. and 7:00 a.m. Monday to Friday or during weekends unless otherwise requested. Contractor responsible for damage prevention and repair if damage occurs while performing services.
Specific Requirements: Bidders must inspect the site (optional site visits encouraged). Any improperly plowed area must be corrected within eight (8) hours of notification or immediately after school. Pricing to be quoted on Appendix D - Cost Summary Sheet with HST shown as extra; costing based on per occurrence price; total pricing for one evaluated year must be quoted. Contractors must provide equipment list on Appendix E. References (Appendix C) required (each submission must include at least one reference; two preferred). Contractor performance will be evaluated with LDSB Performance Evaluation Report. Non-performance provisions include the Board's right to hire equipment outside contract and charge contractor, or terminate contract if service unsatisfactory.
Insurance, WSIB, Police Check: Contractor must maintain comprehensive public liability and property damage insurance (minimum $2,000,000 as stated; Certificate of Insurance form - Appendix F). Successful bidder must provide a WSIB Certificate of Clearance prior to commencement; if recognized as an independent operator, WSIB optional insurance must be purchased and proof provided. Police Records Check or proof of application including vulnerable sector will be required for the successful service provider and/or employees who come into direct contact with students.
Submission Requirements and Conditions: Bidders must bear their own costs. All provisions of the RFT are deemed accepted and incorporated into the bidder's submission. No incorporation by reference to external websites will be considered part of the submission. Electronic reproduction, alterations or modifications to the RFT may result in disqualification. LDSB may seek clarification after the Submission Deadline and may interview bidders. Addenda will amend the RFT; bidders must confirm receipt of addenda in Form of Offer (Appendix B). LDSB reserves extensive rights regarding acceptance, partial acceptance, rejection, and award based on best interest rather than lowest price.
Evaluation Criteria: Evaluation will consider cost to LDSB, equipment, references (Appendix C), and other criteria as listed in the RFT; failure to meet mandatory requirements will disqualify a bid.
Appendices and Forms: Appendix A - Sample Form of Agreement; Appendix B - Form of Offer (must be completed and signed by authorized representative); Appendix C - References; Appendix D - Cost Summary Sheet; Appendix E - Equipment list; Appendix F - Certificate of Insurance; Standard Terms and Conditions for Procurement Requests attached and form part of the RFT.
Other Notes: Site sketches for snow plowing and sanding are available by e-mail request from the Buyer. Questions must be submitted in writing to the Buyer by the stated deadline; responses and any addenda will be distributed to bidders. The RFT contains detailed contractual terms, insurance and liability clauses, performance and non-performance remedies, and administrative terms that will govern the Agreement.
