StateIN
Posted
Oct 9, 2026
Dec 2, 2026
SEALED BIDS FOR: Indiana Department of Natural Resources - Project Name: PMC2703724032 - Charlestown SP Wastewater 2-Year Preventative Maintenance Property Name Charleston State Park \& Falls of the Ohio State Park Property Address 3000 State Park Drive, Charlestown, IN 47111 \& 201 W. Riverside Dr., Clarksville, IN 47129 Project No: PMC2703724032 Requisition No:
SEALED BIDS FOR: Indiana Department of Natural Resources - Project Name: PMC2703724032 - Charlestown SP Wastewater 2-Year Preventative Maintenance Property Name: Charleston State Park & Falls of the Ohio State Park Property Address: 3000 State Park Drive, Charlestown, IN 47111 & 201 W. Riverside Dr., Clarksville, IN 47129 Project No: PMC2703724032 Requisition No: (not listed) Bids will be received at the Department of Natural Resources, Engineering Division at email: dnrpwbidding@dnr.in.gov Subject line MUST contain "Bid - (Project Number) - (Project Name) - Firm's Name" Bid due (Indianapolis time): 12:00 PM Wednesday December 2, 2026 A live Bid Opening for this project will be conducted on the bid due date via Teams link (DNR - PM Live Bid Opening 12.02.26) Contact: Nicholas Ramsey, (317) 232-3051, date on document: 10/09/2026, email: nrramsey@dnr.in.gov INSTRUCTIONS FOR QUOTATIONS ESTIMATED TO BE LESS THAN ONE HUNDRED FIFTY THOUSAND DOLLARS Submit your quotation for furnishing all labor and materiel to repair, replace and/or install the work called for in accompanying instructions for quotations, general conditions, specifications and/or drawings. 1. GENERAL a. This work is estimated by the Department of Administration, Public Works Division to be less than $150,000.00. Bid must comply with the below listed requirements and utilize DAPW Form 35. b. Prequalification is not required. 2. TITLE AND DEFINITIONS a. Building/land are property of State of Indiana. Contracting through Commissioner, Department of Administration, with approval of Governor and Director, Public Works. References to owner = "State"; contractor = "Contractor". b. Terms "bid" and "quotation" are synonymous. 3. PRE-QUOTATION, QUOTATION AND POST QUOTATION REQUIREMENTS a. Contractors encouraged to visit project and familiarize with existing conditions. b. Questions during preparation: submit written request to Public Works Division for interpretation. Clarifications or addenda issued by Designer and/or Public Works Division no later than seven (7) calendar days prior to scheduled date for quotation. c. All correspondence must carry project description and requisition number. d. Use enclosed contract as quotation form. Quotation form DAPW 35 (Last Page) must be enclosed in a sealed envelope and marked as described below. e. Quotations must have original handwritten signatures of authorized representatives. Bidder shall print or type company name and give price in words and figures, sign name, print name and title and company name on quotation form. No changes or corrections after bid opening. f. Alternate amounts listed where indicated. Add Alternates not included in Base Quotation Scope of Work. Deduct Alternates included in Base Bid Scope. Unit prices and/or Equipment List included as required and signed. Signing acknowledges procurement of all addenda and certification that bid recognized all items in all addenda. g. Quotation form and any other required forms must be submitted in a single sealed envelope plainly marked with name of bidder, project description, requisition number, bid time, and bid date. Quotation shall be rejected if required documents are not in single sealed envelope or if envelope does not identify material as a quotation. h. No purchase order will be issued until a W-9 Form is completed and returned to Public Works. W-9 may be submitted with your bid. i. If the contractor does not have a Bidder ID number with the Department of Administration, the contractor is to register with the Indiana Department of Administration to obtain a Bidder ID number. j. The Contractor shall perform a minimum of 15% of the value of work with his own forces; not more than 85% may be subcontracted. 4. GROUNDS FOR REJECTION (selected provisions) a. Envelope not sealed, not identifying requisition number and description, bidder name not indicated, or envelope not date/time stamped by Public Works Division prior to stated receipt time. b. Bidding contractor under suspension by Director of Public Works or by Public Works Certification Board. c. If bidding contractor is a trust and does not identify beneficiaries and empowered settlors. 5. ADDITIONAL REJECTION GROUNDS (selected provisions) a. DAPW 35 not signed as required. b. Required bid or alternate amounts or unit prices not submitted when called for. c. Unauthorized additions, conditions, or voluntary alternates that make proposal incomplete, indefinite or ambiguous. d. No bids received are within available funds or situations make it impractical to proceed. e. Facts subsequent to opening may disqualify bidder or make bidder non-responsive or non-responsible. 6. NOTICE OF AWARD Prior to execution, the State will issue a letter to successful bidder stating lowest responsible and responsive bid and enclosing contract for consideration. Return contract by certified mail or in person within ten (10) calendar days after receipt for further execution. GENERAL CONDITIONS FOR CONTRACTS ESTIMATED AT LESS THAN $150,000 AND BASED UPON QUOTATIONS (selected highlights) - Contractor responsible for damage, must conform to Owner rules, maintain site cleanliness, and restore premises at conclusion of work. - All work must comply with State Building Rules, local ordinances and Federal laws. - Contractor to employ competent employees; Owner may require dismissal of unsuitable employees. - Implied items necessary for complete installation are required; plans and specifications incorporated by reference. - Excavation trenches of five (5) or more feet: comply with OSHA trench safety systems. - Contractor guarantees materials and workmanship for one (1) year from date of acceptance by Director, Public Works. - Contract amount and term adjustable only by written change orders signed by Director, Public Works. - State may retain ten percent (10%) of partial payments until work complete. - Contractor must perform at least fifteen percent (15%) of total contract sum with own forces. ADDITIONAL CONTRACT REQUIREMENTS (selected highlights) - Conflict of interest disclosure and related provisions. - Licensing and certification compliance required. - Contractor certification that submitted information is true and complete; must notify State of material changes. - Employee drug testing program implementation required (per IC 4-13-18). - Access to records for three (3) years from date of final payment; audits may be required. - Assignment, antitrust claims assignment, audits, authority to bind contractor, changes in work, and compliance with laws. - Condition of payment: services must be to State's reasonable satisfaction. - Confidentiality provisions and protections for Social Security numbers; Contractor to comply with applicable statutes. - Continuity of services and phase-in/phase-out obligations up to sixty (60) days after contract expiration. - Debarment and suspension certifications; Contractor must verify subcontractors' status. - Disputes procedure through Commissioner of Indiana Department of Administration; timelines specified. - Drug-free workplace requirements and related obligations for contracts over $25,000. - Employment eligibility verification (E-Verify) obligations and related requirements under IC §22-5-1.7; E-Verify case verification numbers required before work begins for individuals required to be verified. - Insurance requirements: commercial general liability, automobile liability, workers' compensation, minimum limits and additional insured provisions; certificate of insurance required prior to commencement. - Key person provisions, merger & modification, minority/women's business enterprise reporting, nondiscrimination, notices to parties, order of precedence, ownership of documents, payments (35 days in arrears), penalties/interest/attorney's fees, progress reports, public record posting, renewal option, severability, substantial performance, taxes, termination for convenience and for default, travel reimbursement rules, Indiana Veteran's Business Enterprise compliance, waiver of rights, and work standards. CONTRACTOR'S BID DOCUMENT (DAPW 35, last page) Requisition/Project No.: PMC2703724032 Title: Charlestown SP Wastewater 2-Year Preventative Maintenance Institution: DNR - Charlestown State Park & Falls of the Ohio State Park Contractor agrees to furnish all labor and materiel to complete the work described in the bid documents. Work to be started within ten (10) days after last signatory and completed in 730 calendar days. Base Bid and Alternate Bid 1 fields provided. By signing bidder affirms acceptance of all terms including Solicitation for Bids, Instructions for Bidding, General Conditions, Non-Discrimination, Drug Free Workplace, Employment Eligibility Verification and Non-Collusion. Bidder information fields for firm name, address, signature, email, printed name, mobile phone, title, federal ID number, and Bidder ID number are provided. Notes/Contact: - Submit bids to Department of Natural Resources, Engineering Division via email dnrpwbidding@dnr.in.gov with subject line exactly: "Bid - (Project Number) - (Project Name) - Firm's Name". If submitting physical quotation, use single sealed envelope plainly marked with name of bidder, project description, requisition number, bid time and bid date. - Original handwritten signature required on DAPW 35 form. - W-9 form must be completed and returned before a purchase order will be issued; may be submitted with bid. - Contractors without an Indiana Department of Administration Bidder ID must register with the Indiana Department of Administration to obtain a Bidder ID number prior to award. - Minimum 15% self-performed work requirement. (End of document text extracted from solicitation pages. URLs appearing in the original document have been omitted.)
