Sealed Bid Notice Purchasing Office Private Snow \& Ice Removal City of Adrian FY2026-2027 November 5, 2026

Description: Sealed bids will be received until 2:00 p.m. E.D.T. on Thursday, November 19, 2026, at the Purchasing Office, City Hall, 135 E. Maumee Street, Adrian, Michigan 49221, for the Clearing of Snow and Ice from public sidewalks in the city limits. Specifications are attached. The term of this contract will be effective immediately for the fiscal year of 2025-26 to fiscal year 2027-28 (July 1st, 2025 to June 30th, 2028). If both parties agree, a one-year extension of the agreement may be granted. A list of properties to be cleared will be provided to the successful contractor by the Code Enforcement Office. All bidders must supply the following information. Rate - FY2026-27 Rate - FY2027-28 Rate - FY2028-29 13 Rail Road Properties Price Per Square Foot Private Walks Price Per Square Foot Photos, with electronic media EA EA EA 1. All accepted bids shall be subject to the terms of the City of Adrian's standard contract. 2. The City of Adrian has a local preference policy. 3. No contract shall be made with any person, firm or corporation in default of the city. 4. The City of Adrian reserves the right to accept or reject any or all bids and to waive any irregularities. 5. All bids must be firm for not less than 60 days after official opening of bids. 6. Any questions may be directed to Glenn Preston, at (517) 264-4895 or gpreston@adrianmi.gov. 7. All bids must be submitted in a sealed envelope clearly marked on the outside, "Sealed Bid - Snow & Ice Removal." Special Provisions - Snow and Ice Clearing: 1. Contact will be made by a representative of the City of Adrian Code Enforcement Department indicating the need for the contractor's service. 2. Contractor shall commence accumulation removal within 24 hours of being delivered a list of locations to be cleared. 3. Contractor's square footage price is to include labor, equipment, and materials. Contractor to have minimum contact with owner of property adjacent to the work. Workers are to be polite. Argumentative or abusive behavior by workers will be cause for immediate dismissal of the contractor. Definition of this behavior will be at the sole discretion of the city. 4. If the property owner clears the public walk adjacent to their property in the time period between "assignment" and "show up" for work, the assignment will be considered voided, and a digital photo shall be submitted documenting the property owner's actions. Payment for the digital photograph will be made. 5. Photograph Requirements: a. 2 digital photos, with date and time imprint, shall be provided for each property b. Must show conditions "before and after" work is completed c. Photos shall be submitted via electronic media d. No payment shall be made for any work not documented by before and after photos e. Should work span more than one day for an individual property, daily "before" and "after" photos shall be submitted f. Photographs shall include Street and Address legible on a white background using a black ink. 6. Invoice Requirements: a. Include square footage of property b. Provide invoice date and date of service c. Provide to the City within 5 business days of service completion Basis for Payment: 1. Machinery and equipment shall be paid as part of the square footage price in the proposal. 2. Manpower shall be paid as part of the square footage price listed in the proposal. 3. Salt shall be paid as part of the square footage price listed in the proposal. a. No calcium chloride is to be used. 4. Photographs shall be paid "each." 5. In the event a sidewalk is cleared between job assignment and crew arrival, one documenting photo shall be submitted as "miscellaneous photographs", with Street and Address.