Sealed bids will be received by the Contract Specialist on behalf of the Director of Administration, City of Wooster, State of Ohio, at the office of said Director, 538 N. Market Street, P.O. Box 1128, Wooster, OH 44691 until twelve o'clock, noon, Monday, November 23, 2026 for Lime Sludge Removal and Disposal, in accordance with the specifications on file in said office.
Each bid must contain the full name of every person or company interested in same, and be accompanied by a bid bond or a certified check in the amount of 10% of the bid price as a guaranty that if the bid is accepted, a contract will be entered into and its performance secured.
Details regarding the specifications and requirements along with bid documents can be found on the City of Wooster website and bidders must complete the contact information form through the City's ViewPoint/plan holder registration site in order for bids to be considered. Bidders are required to use the forms which will be furnished on application. The right is reserved to reject any and all bids, and/or alternate unit prices.
Bids shall be placed into a sealed envelope and addressed to: Amanda McLain, Contract Specialist, 538 N. Market Street, Wooster, Ohio 44691. Only bids that meet the City of Wooster's specifications will be considered. Contact the Water Treatment Plant at 330-263-5284 for all questions and requests for additional information.
Scope and key contract details (as provided in the specifications):
- Scope: Removal of liquid lime sludge from the sludge storage lagoon(s) of the Water Resource Recovery Facility (Water Treatment Plant) of the City of Wooster, Ohio and disposal of said sludge by approved methods to empty the lagoon(s) for cleaning. Includes removal of spent lime sludge in liquid or cake form; disposal methods and compliance with City, State and Federal regulations are the contractor's responsibility.
- Estimated annual quantity/basis for bidding: up to 3,400 dry tons of lime sludge (bidders to bid price per dry ton). Dry tons are to be calculated from gallons, percent solids and specific gravity as provided by the Water Treatment Plant.
- Contract period: twelve (12) months beginning January 1, 2027 through December 31, 2027; may be renewed annually for up to two additional years by mutual agreement with notice at least 60 days prior to expiration.
- Contractor responsibilities: furnish all materials, equipment, labor, pumps, hoses, sealed tankers (no open-top tankers), obtain all permits and site approvals, secure landowner agreements for land application if used, perform required sampling and reporting, provide monthly activity reports, indemnify the City, and repair any damages caused by operations.
- Submittals required of the successful bidder: method(s) of disposal, equipment list, personnel and qualifications, prior project references, licenses/permits/site approvals before first removal event, monthly removal schedule (six months within 30 days of contract execution), and monthly activity reports due by the 15th day of the following month. Representative samples for percent solids must be provided for each day of removal for WTP laboratory analysis.
- Operational requirements: contractor must be capable of responding to removal within two (2) weeks of City notification; recommended capacity up to 200,000 gallons per day; notify City at least 48 hours before start of any removal; follow City direction on lagoon selection and pump locations; sealed transport and cleanup of any spills; maintain speed limit on access drive; comply with Ohio EPA and other regulatory requirements.
- Bonds/insurance: bid guaranty of 10% of total bid (certified check or bid bond). Successful bidder to furnish performance and payment bond equal to contract amount and required insurance (including Commercial General Liability with limits not less than $1,000,000 per occurrence, and other coverages as specified). Bid security and sureties must meet applicable state and federal requirements.
- Other provisions: fuel price adjustment provision based on Monthly Base Price and Contract Base Price (method and formula included), requirements for warranties, payment procedures, change orders, dispute resolution (administrative claim then Wayne County Court of Common Pleas), termination and suspension clauses, and other standard contract terms and general conditions contained in the bid documents.
(Full solicitation includes the Legal Notice, Instructions to Bidders, Bid Forms, Agreement Documents, General Conditions, Specifications and other contract forms as provided in the City of Wooster bid package.)
