Request for Proposal Internal Auditing Services North Rockland Central School District RFP 26-2617

Description: The Board of Education of the North Rockland Central School District in Rockland County hereby invites the submission of proposals for: Internal Auditing Services Request for Proposals will be received until 3:00 p.m. on Friday, November 20, at the North Rockland Central School District, Purchasing Department, 65 Chapel Street, Garnerville, NY 10923 or by U.S. mail to the North Rockland Central School District, Assistant Superintendent for Business, 65 Chapel Street, Garnerville, NY 10923. All proposals must be in a sealed envelope clearly marked on the outside of the envelope the phrase "Internal Auditing Services Proposal." The Board of Education reserves the right to waive any formalities in or to reject any and all proposals that do not seem to be in the best interest of the District. For questions regarding this RFP, please call (845) 942-3006. By: The Board of Education North Rockland Central School District Kleo Girandola, Assistant Superintendent for Business Purpose of the RFP The North Rockland Central School District is requesting proposals from qualified firms/individuals to provide Internal Auditing Services including risk assessment and internal audits for the 2027-2028 school year with an option to renew for the fiscal years ending June 30, 2029, June 30, 2030, June 30, 2031, and June 30, 2032. To be considered, the proposal must be received in the Assistant Superintendent for Business of the North Rockland Central School District no later than 3:00 p.m. on Friday, November 20, 2026. North Rockland Central School District, Assistant Superintendent for Business, 65 Chapel Street, Garnerville, NY 10923. The Board of Education reserves the right to reject any or all proposals submitted. During the selection process, the District reserves the right, where it may serve the District's best interest, to request additional information or clarification from firms submitting proposals, or to allow corrections of errors or omissions. At the discretion of the District, firms/individuals submitting proposals may be requested to make oral presentations as part of the evaluation process. It is anticipated the selection of a firm will be completed by December 1, 2026. Brief Description of the District The North Rockland Central School District is situated wholly in the Town of Haverstraw. The 2027-2028 school budget is $322,471,272. The Board of Education is comprised of a seven member board of trustees, each elected for a three-year term. The District has ten school buildings covering grades PK-12 and a current total student enrollment of 8,037. Approximately 1,583 staff are employed by the District. The District has insurance coverage through the New York Schools Insurance Reciprocal. Employees of the District may be represented by various unions: Teachers North Rockland Teachers Association (NRTA), non-instructional staff - Civil Service Employees Association (CSEA), North Rockland Administrators Association (NRAA). Health/medical coverage is provided to non-instructional and certificated staff by the NY44 Health Insurance Consortium while the teachers have coverage through the UMR. Scope of Work The Internal Auditor will be responsible for 1) conducting internal audits/risk assessments as directed by the Board of Education to include making recommendations for improving internal control; 2) making recommendations to the Board of Education regarding areas for focused internal audit work; and 3) understanding and following the regulations of the Commissioner of Education in both these assignments. The Internal Auditor should be available to meet with the Audit Committee and/or the Board of Education. It is anticipated that there would be two meetings a year, lasting approximately sixty (60) minutes in duration. Audit Field Work Audit Field Work - Risk Assessment and Focused Audit The field work should be scheduled with the principal contact. The risk assessment field work should be completed in the month of October or November. The focused audit work should be completed in the month of December or January. Any modification to these schedules should be discussed, and agreed to, by the Assistant Superintendent for Business prior to a modification being made. Reports A draft copy of the audit report should be forwarded to the principal contact person within two weeks of field work being completed. The Internal Auditor preparing the draft report should be available by phone or in person to discuss the draft report. Within two weeks of the draft report being finalized, a finalized audit report should be forwarded to the principal contact. Attached is a sample contract for Internal Auditing Services that the vendor would be expected to sign. This contract highlights services to be provided, insurance requirements, representations required and other matters related to the services to be provided. Any firm/individual submitting a proposal should familiarize themselves with the contents of this contract. Work Papers Retention and Access to Work Papers All working papers and reports must be retained at the Internal Auditor's expense for a minimum of three years, unless the firm is notified in writing by the District of the need to extend the retention period. The Internal Auditor will be required to make working papers available, upon request, to the District or its designees. In addition, the Internal Auditor shall respond to the inquiries of any successor Internal Auditor to review working papers relating to the internal control system and any findings or reports issued. Principal Contact Person The School District's principal contact person shall be Kleo Girandola, Assistant Superintendent for Business. All correspondence, reports and inquiries shall be directed to that person. Qualifications and Experience of Firm and its Staff The proposal should state the size of the firm, the location of the office from which the work is to be performed and the number and nature of the professional staff to be employed in this engagement. The District is interested in the level and type of internal auditing experience of those persons to be assigned. Brief resumes and a listing of governmental or school district contacts to attest to their experience should be included (for those who would be assigned to the North Rockland Central School District). The Board of Education or the District reserves the right to reject staff who they feel do not have appropriate experience or qualifications to conduct the audit. Inquiries and Submitting Proposals All inquiries or submittals concerning this RFP should be directed to: Kleo Girandola, Assistant Superintendent for Business North Rockland Central School District 65 Chapel Street Garnerville, NY 10923 (845) 942-3006 For the submission of proposals by hand or by overnight courier: Kleo Girandola, Assistant Superintendent for Business North Rockland Central School District 65 Chapel Street Garnerville, NY 10923 (845) 942-3006 Requirements for Proposals It is understood that the District is not liable for any cost/expenses incurred by the firm/individual prior to the issuance of a contract or agreement. All proposals must be received by the Assistant Superintendent for Business no later than November 20, 2026 @ 3:00 pm. Any proposals received after this deadline will be returned unopened to the firm. Each firm shall submit one original proposal and two copies to the address listed above. The envelope shall be labeled "Internal Auditing Proposal." 1. Each proposal shall include a statement of your understanding of the work to be done. 2. Each proposal shall include a statement explaining why the firm believes itself to be the best qualified to perform the work. 3. Each proposal shall clearly state the fees to be charged to the District per year for the fiscal years ending June 30, 2029, June 30, 2030, June 30, 2031, and June 30, 2032. The District is interested in a flat fee. If a response is submitted with an hourly rate, please include the number of hours estimated to be used. 4. The District will make available the previous internal auditor risk assessment reports and subsequent internal audit reports for use by the successful firm. 5. The Business Office has a small conference room available for use by the Internal Auditor when on-site. 6. The proposal will include the names and resumes of personnel to be assigned to this audit, including the partner(s) in charge. It is fully expected that the personnel indicated will be those assigned to the project. Please provide an affirmation statement that those assigned have met all the continuing professional education (CPE) requirements necessary to satisfy the United States General Accounting Office (GAO) standards. Also, provide the name(s) of individuals in the firm that will be available throughout the term of the contract for continuing accounting advice and counsel. 7. Each proposal will include a listing of experience in the performance of the requested services for school districts or municipalities in New York State and the years of such experience. Please list school district references and include a contact name and the contact's phone number. 8. Responses to this request for proposal should include an affirmation that there are no conflicts of interest between the firm/individual and the North Rockland Central School District. Board of Education Process and Schedule for Selection The Board of Education reserves the right to accept or reject any or all proposals or any parts of proposals. PROPOSAL FOR INTERNAL AUDITING SERVICES FOR THE NORTH ROCKLAND CENTRAL SCHOOL DISTRICT 3:00 p.m. - November 20, 2026 Submitted by: (Firm Name) (Street) (City/State/Zip) Contact Info: (Name) (Phone) (Fax) (E-Mail) FEE PROPOSAL including all necessary expenses as per specifications of the RFP for Internal Auditing Services. Annual audit of all funds of the District for the year ended. FLAT RATE HOURLY RATE AND PROJECTED HOURS June 30, 2028 June 30, 2029 June 30, 2030 June 30, 2031 June 30, 2032 The undersigned has carefully examined the Request for Proposal (RFP) for Internal Auditing Services and in accordance with the specifications of the RFP, submits this proposal and agrees to furnish and perform the specified audit services for the North Rockland Central School District within the time limits specified for the amounts indicated. The undersigned agrees to enter into a written contract to furnish such materials and services as required in the proposal specifications. Signature: Date: Printed Name/Title: NON-COLLUSION BID/REQUEST FOR PROPOSAL CERTIFICATION This form must be signed, notarized and submitted with this proposal. By submission of this bid or proposal, each firm and each person signing on behalf of any firm certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief: 1. The prices in this bid or proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other firm or with any competitor or potential competitor; 2. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the firm prior to opening, directly or indirectly, to any other firm or to any competitor or potential competitor; and 3. No attempt has been made or will be made by the firm to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. HOLD HARMLESS AGREEMENT This form must be signed, notarized and submitted with this proposal. It is hereby agreed and understood that the contractor agrees to hold harmless and indemnify the North Rockland Central School District and its Board of Education and, any officer, agent, servant or employee of the North Rockland Central School District, from any lawsuit, action, proceeding, liability, judgment, claim or demand which may arise out of: A. Any injury (including death) to person or property sustained by the contractor, its agents, servants or employees or any person, firm or corporation employed directly or indirectly by them upon or in connection with their performance under the contract however caused; B. Any injury (including death) to person or property sustained by any person, firm or corporation, caused by any act, default, error or omission of the contractor, its agents, servants, or employees or any person, firm or corporation, directly or indirectly employed by them upon or in connection with performance under the contract. The assumption or indemnity, liability and loss hereunder shall survive contractor's completion of service or other performance hereunder and any termination of this contract. The contractor at its own expense and risk shall defend any such legal proceedings that may be brought against the North Rockland Central School District, its Board of Education, or any officer, agent, servant, or employee of the North Rockland Central School District on any claim or demand and shall satisfy any judgment that may be rendered against the North Rockland Central School District, its Board of Education, or any officer, agent, servant, or employee of North Rockland Central School District. This indemnification, defense and hold harmless agreement shall apply to any lawsuit, action, proceeding, liability, judgment, claim or demand of name or nature, notwithstanding that contractor may deem the same to be frivolous or without merit. It is intended that this agreement be interpreted in the broadest manner possible so as to insulate all of the entities, parties and individuals named above from any liability, cost or judgment, monetary or otherwise, as the same may relate to the personnel and services provided by the contractor. IRANIAN ENERGY SECTOR DIVESTMENT Pursuant to New York State Finance Law §165-a, the Commissioner of General Services is required to develop a list of persons it determines engage in investment activities in Iran, which is defined as provision of goods, services or credit of $20,000,000 or more, relating to the energy sector. General Municipal Law §103-g(4) states as follows: Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under penalties of perjury: The below signed bidder affirms the following as true under penalties of perjury: "By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the state finance law." SAMPLE INDEPENDENT CONTRACTOR SERVICES AGREEMENT This Agreement made this day of , 20__, by and between [Contractor] having offices at [address] (hereinafter "Contractor") and the North Rockland Central School District, having offices at 65 Chapel Street, Garnerville, NY, 10923 (hereinafter "School District"). WITNESSETH: 1. Services. The School District hereby engages Contractor to perform the following services: Internal Auditor for the North Rockland Central School District. Contractor represents that it has the requisite knowledge and skills to provide all such services and, if required, has the requisite license and/or certification to provide such services and will maintain such license, certification and qualification throughout the term of this Agreement. 2. Compensation. The School District shall pay Contractor as follows: a. Payment pursuant to this Agreement is dependent upon the satisfactory completion of the services by Contractor, faithful compliance with the Agreement by Contractor, acceptance of Contractor's services by the School District and the submission of an invoice(s) following completion of the services in whole or at agreed upon intervals to the School District. b. The above compensation is inclusive of any and all of the expenses incurred by Contractor in performing the above-described services for the School District, including, without limitation, for such things as travel, copying expenses, postage, facsimile and telephone charges, mobile/cellular telephone service charges. The above compensation also is inclusive of any fees, fines, licenses, certificates, certifications, bonds or taxes required of or imposed against Contractor or its officers, employees or agents in connection with the performance of the above-described services. 3. Duration. This Agreement shall be in full force and effect commencing on July 1, 2027 and terminating June 30, 2028, regardless of when it is actually signed, unless terminated sooner in accordance with the provisions of this Agreement, with an option to renew for the fiscal years ending June 30, 2029, June 30, 2030, June 30, 2031, and June 30, 2032. (Additional contract terms follow including independent contractor status, invoicing, right to examine records, confidentiality, confidentiality training, termination, insurance requirements, compliance with law/fingerprinting, indemnification, non-discrimination, sexual harassment, assignment restrictions, cooperation in litigation, notices, governing law, and other standard contractual provisions.)