Request for Proposal General Information

Description: Description: The Confederated Tribes of the Colville Reservation Colville Business Council will be hosting the Golden Eagles Senior Center Grand Opening at the 9 Siya Road, Omak, Washington starting at 10:00AM on Thursday, December 3, 2026. Anticipated attendance is approximately 200 people. The menu is to include home-cooked meal: ham, turkey, mashed potatoes, gravy, potato salad, macaroni salad, Jell-O, corn, fry bread, stew (meat, potato, carrot, celery, salt, pepper), chicken soup, deer meat sandwiches (ground deer meat, mayonnaise, pickle) , drinks (coffee, tea, punch), utensils (napkins, forks, knives, spoons, plates, bowls, cups), Ziploc bags (various sizes). Proposal Requirements: ▪ The contractor will provide all personnel, equipment and materials necessary or required including meal preparation, delivery, set-up, take down and clean up of the designated serving and eating area. ▪ The contractor will provide personnel to prepare and serve food; cooking, serving equipment, service ware, paper plates, paper cups, napkins, condiments, disposable-eating utensils, and plastic gloves for food servers. ▪ No barehanded contact of food, use barriers such as tongs, spoons and gloves to prepare and serve food. ▪ Store cold foods until ready to serve (cold foods should be kept at 40oF or below). Hot foods should be kept at 140oF or above. ▪ Keep food safe from cross contamination with careful preparation, storage, and sanitizing. ▪ Keep serving area clean and safe. ▪ Meal will begin at 11:00 AM and consist of: -- Ham - Turkey - Mashed Potatoes \& Gravy - Corn - Potato Salad - Macaroni Salad - Jell-O - Fry Bread - Stew - Chicken Soup - Deer Meat Sandwiches Coffee/Tea/Punch ▪ The proposal must be in writing and signed with a total proposal amount. ▪ A copy of your valid/current food handler's permit must accompany your bid proposal. ▪ All remaining food will be packaged for attendees within 1 hour of serving the meal. Evaluation All bid proposals will be opened, reviewed, and rated based on the following factors: • Experience (30 pts) • Price (25 pts) • Complete Proposal (20 pts) • Compliance Requirements (10 pts) • TERO (0-15) as follows: (A) Tier 1: 100% Colville Business Enterprise (15) (B) Tier 2: Colville Family Business Enterprise (12) (C) Tier 3: Colville Business Enterprise (9) (D) Tier 4: Indian Business Enterprise (6) (E) Tier 5: Indian owned business not certified by the Colville Tribes (5) Late proposals will not be opened and will not be considered. All applicable regulations pertaining to safety, including Tribal Occupational Safety and Health Act (TOSHA) standards and regulations shall be strictly adhered to by the contactor. Clean Up and Disposal The contractor shall leave the cooking/serving area in a clean, acceptable condition. Point of Contact: Neeka Somday Email: neeka.somday@colvilletribes.com Phone: 509-634-2213