Mississippi Department of Information Technology Services

The Board meeting addressed several key agenda items involving procurement exemptions and service agreements. Approval was granted for an exemption request by Mississippi State University (MSU) to procure a Project Management Information System (PMIS) with an estimated 5-year lifecycle cost of $1,325,000.00. The Board also approved an exemption for the University of Mississippi Medical Center (UMMC) to procure claims manager and scrubber software, services, and support, estimated at a 5-year lifecycle cost of $4,500,000.00. Approval was also granted for the sole source acquisition of Oil and Gas Production System upgrades for the Mississippi State Oil And Gas Board (MSOGB) from Ground Water Protection Council. Furthermore, the Board approved the utilization of a Florida RFQ award for the acquisition of a Mississippi Mobile Driver License (mDL) and Verifier Solution for the Mississippi Department Of Public Safety (DPS), selecting Carahsoft Technology Corporation for $2,310,000.00 over 6 years. Finally, an agreement continuation and increase was approved with Acro Service Corporation for the Acro Corporation Case Management System (ACAMS) for the Mississippi State Department Of Health (MSDH), and an agreement continuation and increase was approved with AskReply, Inc. dba B2Gnow for a Transit Grant Management System for the Mississippi Department Of Transportation (MDOT). The Board also acknowledged the summary of procurements approved by the ITS Executive Director.

The Board meeting focused on several key agenda items, which were heard out of order. Approval was granted, unanimously, for the sole source acquisition of content management system support, maintenance, and services for the Mississippi Department of Human Services (MDHS), totaling a 3-year lifecycle cost of $8,427,919.87. The Board also approved the planned purchase of a Maintenance Management System (MMS) for the Mississippi Department of Transportation (MDOT) Information Systems Department from AtomAI Solutions, Inc., not to exceed $2,295,469.13, utilizing the Cloud Solutions Preferred Vendor Pilot Express Procurement Option. Furthermore, approval was given for the continuation of and increase to the Agreement with Automation Designs & Solutions, Inc. for the fingerprint/background check system for the Mississippi State Department of Health (MSDH), increasing the total lifecycle cost to $7,303,971.00 through June 30, 2028. An increase to the Agreement with UKG, Kronos was approved for the replacement of timeclocks and biometric scanners for the Mississippi Department of Mental Health (MDMH), bringing the revised total cost to $7,076,812.92. Finally, the Board acknowledged the summary of equipment, software and services, exemptions and sole source procurements approved by the ITS Executive Director and discussed verification of quorum for the next scheduled meeting.

The board meeting involved several key actions. An exemption increase was approved for the UNIVERSITY OF MISSISSIPPI MEDICAL CENTER (UMMC), School of Nursing, related to NCLEX assessment package and software, revising the lifecycle cost. Approval was also granted for an exemption request for the UNIVERSITY OF MISSISSIPPI (UM), Office of Information Technology, to solicit proposals for a Datacenter Network and Core Infrastructure Refresh. The board recommended approval for an increase to the initial exemption request for the Medicaid Clinical Data Infrastructure (MCI) for the MISSISSIPPI DIVISION OF MEDICAID (DOM), contingent upon receiving information regarding the transition timeline impact. The continuation and increase to the Agreement with Conduent State and Local Solutions for Electronic Benefit Transfer (EBT) program services for the MISSISSIPPI DEPARTMENT OF HUMAN SERVICES (MDHS) was approved. A sole source acquisition for a compliance and communication center software from TransACT Communications, LLC for the MISSISSIPPI DEPARTMENT OF EDUCATION (MDE) was also approved. The board acknowledged reports regarding the ITS Information Confidentiality Officer and executive director-approved procurements, and discussed quorum verification for the subsequent meeting.

The Board meeting addressed several critical items, including requests for approval to issue an RFP for Avaya VoIP Services for ITS and to increase the associated Protest Bond amount. Key approvals included the joint recommendation for the Mississippi Department of Public Safety (DPS) to acquire In-Car and Body Worn Cameras using the PSVC Systems Express Products List from Motorola Solutions, Inc. The Board also approved an increase to the Agreement with Workday, Inc. for additional Workday Modules for the University of Mississippi Medical Center (UMMC). Further actions included approving the continuation and increase of agreements for timekeeping SaaS licensing for the Mississippi State Hospital (MSH) with UKG Kronos Systems, LLC, and maintenance/support for the Mississippi Department of Finance and Administration (DFA) with SAP Public Services, Inc. Approvals were also granted for the continuation and increase of hosting/maintenance for the Electronic Long Term Support System (eLTSS) and EVV System for the Mississippi Division of Medicaid (DOM) with FEI.com Inc. dba FEI Systems, and an increase to the Agreement with TATA Consultancy Services (TCS), Ltd. for support of the ReEmployUSA Consortium for the Mississippi Department of Employment Security (MDES). Additionally, the lowest and best vendor, International Business Machines Corporation (IBM), was selected for ReEmployUSA Application Support for MDES, and Data Recognition Corporation was selected for the Mississippi Academic Assessment Program (MAAP) for the Mississippi Department of Education (MDE). The Board approved the continuation and increase of a supplement with Dell Marketing, L.P. for Microsoft Unified Support for ITS. The revisions to the State of Mississippi Enterprise Security Policy were finalized and adopted. Finally, the Board approved the hiring of specific State Retirees under contracts exceeding $20,000.00 for Fiscal Year 2026, nominated and appointed Christa Alexander as Chairman and Bill Cook as Vice-Chairman effective July 1, 2025, and authorized per diem, travel, and other expenses for Board members through June 30, 2026.

The Board addressed several key agenda items. This included the approval of an exemption request for the University of Mississippi (UM) to solicit proposals for Fortinet FortiGate 6001F firewalls. An increase to the exemption request for Corepoint support and maintenance for the University of Mississippi Medical Center (UMMC) was approved. An exemption request for the Mississippi Department of Education (MDE) to seek proposals for a Kindergarten Readiness Assessment was also approved. The Board approved planned purchases for Microsoft EA Software for the Mississippi Department of Human Services (MDHS) via the NASPO Cooperative. For the Mississippi Department of Mental Health (MDMH), the selection of Netsmart Technologies Inc. for a Behavioral Health Electronic Health Records System was approved utilizing an existing RFP. The Mississippi Department of Child Protection Services (MDCPS) had approval for planned purchases of a Microsoft Enterprise Agreement through the NASPO Cooperative. The selection of OmniProphis Corporation for a Cellphone Interdiction System for the Mississippi Department of Corrections (MDOC) was recommended. The acquisition of Trimble equipment for the Mississippi Department of Transportation (MDOT) resulted in the selection of Navigation Electronics, Inc. Finally, the Board approved the ITS 5-Year Strategic Plan for Fiscal Years 2027 through 2031 and the ITS Budget Request for Fiscal Year 2027 for submission to relevant state offices. The Board also acknowledged the summary of procurements approved by the ITS Executive Director and discussed verification of quorum for the next meeting.