Mississippi Department of Information Technology Services

The board meeting agenda focused on several technology projects and procurement requests. Key items included exemption requests and budget increases for unified parking software for Mississippi State University, student recruitment CRM software for the University of Southern Mississippi, and radiology dictation and transcription services for the University of Mississippi Medical Center. The board also reviewed planned purchase requests for earnings verification systems by the Mississippi Department of Human Services, the sole source acquisition of exam proctoring licenses for the Mississippi Community College Board, and the selection of a vendor for software licenses for the Mississippi Division of Medicaid. Furthermore, the agenda covered the continuation of agreements for a patient financial clearance system for the Mississippi State Department of Health and a managed service provider solution for the Department of Information Technology Services, in addition to a summary report on managed services and executive director approvals.

The board discussed numerous technology plans and procurement requests, including exemption increases for enterprise resource planning at Alcorn State University and High-Performance Computation and Storage Systems at Mississippi State University. Planned purchases for the Mississippi Department of Child Protection Services and the Mississippi Department of Environmental Quality were reviewed. The board also addressed contract awards and continuations for the University of Mississippi Medical Center, Mississippi State University, the Mississippi Library Commission, and the Mississippi Department of Human Services. Other items included a request for review regarding a protest of a contract award, a report on director-approved procurements, and planning for a future meeting quorum.

The Board meeting addressed several key agenda items involving procurement exemptions and service agreements. Approval was granted for an exemption request by Mississippi State University (MSU) to procure a Project Management Information System (PMIS) with an estimated 5-year lifecycle cost of $1,325,000.00. The Board also approved an exemption for the University of Mississippi Medical Center (UMMC) to procure claims manager and scrubber software, services, and support, estimated at a 5-year lifecycle cost of $4,500,000.00. Approval was also granted for the sole source acquisition of Oil and Gas Production System upgrades for the Mississippi State Oil And Gas Board (MSOGB) from Ground Water Protection Council. Furthermore, the Board approved the utilization of a Florida RFQ award for the acquisition of a Mississippi Mobile Driver License (mDL) and Verifier Solution for the Mississippi Department Of Public Safety (DPS), selecting Carahsoft Technology Corporation for $2,310,000.00 over 6 years. Finally, an agreement continuation and increase was approved with Acro Service Corporation for the Acro Corporation Case Management System (ACAMS) for the Mississippi State Department Of Health (MSDH), and an agreement continuation and increase was approved with AskReply, Inc. dba B2Gnow for a Transit Grant Management System for the Mississippi Department Of Transportation (MDOT). The Board also acknowledged the summary of procurements approved by the ITS Executive Director.

The Board meeting focused on several key agenda items, which were heard out of order. Approval was granted, unanimously, for the sole source acquisition of content management system support, maintenance, and services for the Mississippi Department of Human Services (MDHS), totaling a 3-year lifecycle cost of $8,427,919.87. The Board also approved the planned purchase of a Maintenance Management System (MMS) for the Mississippi Department of Transportation (MDOT) Information Systems Department from AtomAI Solutions, Inc., not to exceed $2,295,469.13, utilizing the Cloud Solutions Preferred Vendor Pilot Express Procurement Option. Furthermore, approval was given for the continuation of and increase to the Agreement with Automation Designs & Solutions, Inc. for the fingerprint/background check system for the Mississippi State Department of Health (MSDH), increasing the total lifecycle cost to $7,303,971.00 through June 30, 2028. An increase to the Agreement with UKG, Kronos was approved for the replacement of timeclocks and biometric scanners for the Mississippi Department of Mental Health (MDMH), bringing the revised total cost to $7,076,812.92. Finally, the Board acknowledged the summary of equipment, software and services, exemptions and sole source procurements approved by the ITS Executive Director and discussed verification of quorum for the next scheduled meeting.

The board meeting involved several key actions. An exemption increase was approved for the UNIVERSITY OF MISSISSIPPI MEDICAL CENTER (UMMC), School of Nursing, related to NCLEX assessment package and software, revising the lifecycle cost. Approval was also granted for an exemption request for the UNIVERSITY OF MISSISSIPPI (UM), Office of Information Technology, to solicit proposals for a Datacenter Network and Core Infrastructure Refresh. The board recommended approval for an increase to the initial exemption request for the Medicaid Clinical Data Infrastructure (MCI) for the MISSISSIPPI DIVISION OF MEDICAID (DOM), contingent upon receiving information regarding the transition timeline impact. The continuation and increase to the Agreement with Conduent State and Local Solutions for Electronic Benefit Transfer (EBT) program services for the MISSISSIPPI DEPARTMENT OF HUMAN SERVICES (MDHS) was approved. A sole source acquisition for a compliance and communication center software from TransACT Communications, LLC for the MISSISSIPPI DEPARTMENT OF EDUCATION (MDE) was also approved. The board acknowledged reports regarding the ITS Information Confidentiality Officer and executive director-approved procurements, and discussed quorum verification for the subsequent meeting.