Requested By: Secondary CTE
Purpose
The purpose of this request for proposal (RFP) is to invite prospective vendors to submit a proposal for three (3) multi-student clinical simulation systems, which could be especially useful for building realistic patient-care scenarios for career and technical students.
Proposed package would include multiple tablets for student and instructor use. Package should also include a software such as the SimVS Nucleus license and simulated interfaces for a hospital monitor, X-Series and LP-15 defibrillators, vital-signs monitor, mechanical ventilator, infusion pumps, nurse call, thermometer, glucometer, and pulse oximeter. Proposed package should also come with a comprehensive scenario curriculum, ECG cables, BP cuff, AED pads, routers, headset/microphone, vital-signs cart, IV pole mounts, and tablet wall mounts.
Below will be the specifics the College is looking for.
Project Timeline
• Issuance of RFP: 10/21/2026
• Last Day for Questions: 10/27/2026
• Questions & Answers Posted: 10/28/2026
• RFP Closes 11/6/2026
• Complete Evaluation: 11/13/2026
• Board of Trustee Approval: 12/7/2026
• Final Award Notification: 12/8/2026
• Implementation timeline to be completed by: 01/30/2027
Services Required
The proposed healthcare simulation system shall include, at minimum, the following capabilities and components:
• An integrated healthcare simulation platform designed for classroom, laboratory, and clinical simulation education.
• Instructor-controlled simulation capabilities that allow faculty to manipulate simulated patient conditions and physiological parameters during scenarios.
• Ability to display realistic simulated patient vital signs and clinical information for student assessment and interpretation.
• Multiple student and instructor tablet-based devices or equivalent displays/controllers to permit simultaneous use by instructors and student groups.
• Simulated hospital patient-monitor functionality.
• Simulated cardiac monitoring and defibrillator functionality.
• Simulated vital-sign monitoring functionality.
• Simulated mechanical ventilation functionality.
• Simulated IV/infusion pump functionality suitable for healthcare education.
• Simulated nurse-call functionality.
• Simulated thermometer, blood glucose monitoring, and pulse oximetry functionality.
• Blood pressure assessment capability and appropriate associated accessories.
• ECG/cardiac monitoring accessories necessary for simulation activities.
• AED/defibrillation simulation accessories appropriate for student instruction.
• IV pole(s), mounting equipment, carts, tablet mounts, or other hardware required for normal classroom operation of the proposed system.
• Wireless networking equipment required for communication among the simulation components.
• Two-way communication capability between instructor and simulation environment, where applicable.
• Instructor capability to initiate, modify, pause, and control patient-care scenarios.
• Scenario-development or scenario-editing capability that allows instructors to customize simulation activities to meet course learning objectives.
• A library of healthcare simulation scenarios and/or curriculum appropriate for secondary and postsecondary health science education.
• Capability to support multiple students working collaboratively during patient-care simulations.
• All software licenses required for initial operation of the system.
• All cables, adapters, mounts, chargers, networking equipment, and other accessories necessary to place the system into normal operation.
• Initial system configuration and setup assistance.
• Instructor training on operation of the simulation system, including scenario operation, instructor controls, equipment interfaces, and scenario customization.
• Technical support and access to software updates as applicable.
• Manufacturer warranty information for all major hardware and software components.
• Vendor shall clearly identify the length and scope of included warranties and any optional extended warranty or support plans.
• Vendor shall identify any recurring software, licensing, subscription, support, or maintenance fees separately from the initial purchase price.
• Vendor shall identify any equipment, software, subscriptions, or services necessary for full operation that are not included in the base proposal.
• Vendor shall provide product documentation, user manuals, and instructional resources necessary for faculty implementation.
• Equipment shall be new and suitable for repeated use in an educational healthcare simulation laboratory/classroom environment.
• Proposed equipment shall be the specified system or an equivalent system that meets or exceeds the educational and functional requirements contained in this RFP.
Scope of Services
Interested parties should list out services with pricing stated above that are required as their initial proposal. Parties may include optional services listed out separately in price. Initial implementation prices should be included as part of the proposal.
General conditions and terms
• Bids must be signed and submitted on this form.
• Any exceptions must be noted on this form.
• Bid Responses are not valid if unsigned or not received by deadline date.
• Bids may be sent by e-mail to purchasing@crowder.edu
• The College reserves the right to waive any minor technicalities in bids when deemed in the best interest of the institution.
• Per RSMo § 34.040 The College reserves the right to reject any or all bids, in whole or in part, and to accept the bid deemed most advantageous to the institution, even if it is not the lowest bid.
• Per RSMo § 34.042 Award shall be based on the best value to the College, considering factors such as quality, price, vendor reputation, and ability to meet required timelines.
• Per RSMo § 34.070 Preference shall be given to Missouri vendors in accordance with Missouri law, provided their bids are competitive in terms of quality and price.
• Per RSMo § 34.353 Preference will be given to products manufactured in the United States, provided the quality and price are comparable to non-domestic goods.
• The College shall not discriminate based on race, color, religion, sex, national origin, or other legally protected categories when evaluating bids.
• Vendors must comply with all applicable federal, state, and local laws and regulations, including the Americans with Disabilities Act (ADA), as amended.
• Vendors must comply with all applicable federal and state affirmative action requirements and must not discriminate in hiring or employment practices.
• The College encourages participation by local, minority-owned, and women-owned businesses.
• Vendors must disclose any potential conflicts of interest involving current or former College employees or Board members.
• College does not prepay or accept COD shipments on awarded bids. Payment terms will be net 30 after acceptable receipt of goods. Vendor response to this Bid Request indicates Vendor accepts College payment policies and purchasing Terms and Conditions. Payment preferences may be given to a vendor who accepts a purchasing card without a fee.
Acknowledgement
The College adheres to Section 610 RsMO (Sunshine Law). All costs directly or indirectly related to responding to this Request for Proposal, including all costs incurred in supplementary documentation, information or presentation, will be the responsibility of the proposer.
Proposer shall not offer or give any gratuities or favors or anything of monetary value to any employee, agent or trustees of the College for the purpose of influencing favorable disposition toward a submitted proposal or for any reason while a proposal is pending or during the evaluation process.
Communication
Verbal communication shall not be effective unless formally confirmed in writing by a specified official in charge of managing this RFP process. In no case shall verbal communication govern over written communication. Vendors' inquiries, questions, and requests for clarification related to this RFP are to be directed electronically by submitting an email to the Purchasing email purchasing@crowder.edu.
All bid proposals, communication and emails are subject to the provisions within the state of Missouri under the Freedom of Information Act.
Proposal Submission
All sealed bids need to be finalized and submitted by 1:00 PM (central standard time) on November 6th, 2026, to 601 Laclede Ave., Neosho, MO 64850 (Crowder College Main Campus), attention: Finance/ Purchasing. Electronic submissions via email (purchasing@crowder.edu) will be accepted, or submissions can be mailed to:
Crowder College
Attn: Finance Department/ Purchasing
601 Laclede, Neosho, MO 64850
Vendors are required to prepare and submit, at their own cost, one signed original proposal. Submission must include the vendor's full response, including all attachments, product services, and specifications where applicable. Electronic submission must be PDF or Microsoft Word format.
Selection and Notification
The Board meeting will be held on December 7th, 2026 to select a vendor. If bids require Board approval, the selected vendor will be notified after approval has been received from the Board of Trustees.
DUE DATE: 11/06/2026 Time: 1:00pm CST
(Pricing is good for 60 days from bid Deadline)
