Bedford Central School District
School DistrictNY
Posted
Nov 4, 2026
Nov 23, 2026
REQUEST FOR PROPOSALS RFP #26-27-R02 Architectural and Engineering Services
The Board of Education of the Bedford Central School District ("the District") is seeking proposals from established architectural and engineering firms for services in conjunction with District future projects both large and small. Scope of Services: The District is currently soliciting Proposals for as Architectural and Engineering for future projects. The selected architect and engineering firm will work closely with the District's Construction Manager on many of the future projects. General services shall include, but will not be limited to: ● Design plans and specifications at the most reasonable cost to the District, in accordance with the recommendations of the Board of Education, which will meet the District's needs in terms of approved work to be completed. ● Perform Building Condition Surveys ● Collaborate with District Administrators in developing a 5-year plan ● Collaborate with the District Administrators to develop a Master Plan ● Make formal presentations to the Board of Education and various other groups (including, but not limited to, District staff, parents, students, and the general public) as required. ● Provide estimated and actual costs based on the categories of expenditure required by the New York State Education Department on an ongoing basis throughout future projects, until the last contractor has received final payment. ● Provide complete and accurate architectural and engineering services as required for the execution of future projects and issuance of any and all required Building Permits, as well as Certificates of Occupancy, by the State Education Department. ● Prepare Preliminary Plans in accordance with Section 155 of the Regulations of the Commissioner of Education as well as other documents required for Preliminary Approval by the State Education Department. ● Review all contractor submissions, samples, project data, shop drawings, etc. ● Visit the work site of any future projects at least once a week for construction phases and "as needed" for design phases. ● Review all potential contractor change orders/time extensions. ● Assure that the project will be completed on a timely basis, meeting any and all deadlines established by the District or State Education Department. ● Review all contractor payment applications. ● Keep the total cost of the project within the budget approved by the voters of the District. Apply value engineering strategies when required. ● Prepare Final Plans and Specifications along with other required documents for submission to the State Education Department to obtain Building Permits. ● Provide a complete description of construction administration, which will be provided along with the total fee to be charged for these particular services. ● Submit a Certificate of Substantial Completion to the District and to the State Education Department at the appropriate time. ● Simultaneously submit to the Assistant Superintendent for Business all documents sent to the State Education Department, or a written notice clearly describing such documents. ● At the close of the project, submit a breakdown of the actual costs incurred in the same format as required by the State Education Department for submission of the Final Building Project Report (also referred to as the "Final Cost Report"). Selection Process and Evaluation Criteria: Timetable contained in the RFP: - 11/4/2026 Release Date for RFP - 11/13/2026 Confirmation of Participation Due - 11/13/2026 RFP Questions Due - 11/16/2026 RFP Answers Distributed via Addendum - 11/23/2026 RFP Due Date - 11/30-12/3/2026 RFP Review Period and Interviews of selected Firms - 12/9/2026 Decision and Award - 12/10/2026 Contract Start Date Proposals will be evaluated on: 1. Experience and Qualifications of the Proposer (40%) — firms should demonstrate at least five (5) years' experience on NYS district renovations, alterations and/or additions; key personnel must have similar experience. 2. Ability to Implement Project Promptly (20%). 3. Cost (40%) — cost is not the primary factor. RFP Procedures (including Questions and Submission): Questions concerning the RFP and procedures for responding should be directed to Lauren Leone at the Purchasing Office at lleone2551@bcsdny.org. Questions are due on or before Friday, November 13, 2026 and answers will be distributed via addendum on or before Monday, November 16, 2026. Submission requirements: - Respondents should submit one (1) original and one (1) copy of their proposal as well as one (1) flash drive of the complete submitted proposal in a sealed envelope. - Proposals must be received no later than Monday, November 23, 2026 by 12:00 PM. - Proposals must be addressed to: Lauren Leone, CPPB Purchasing Agent Bedford Central School District 632 South Bedford Rd Bedford, NY 10506 - To prevent opening by unauthorized individuals, the proposal shall be clearly identified on the front of the envelope as follows: "RFP #26-27-R02: Architectural and Engineering Services" With the company name, due date and time. - Any proposal may be withdrawn or modified by written request to the Purchasing Agent prior to the date and time set for receipt of proposals. - The District reserves the right to accept or reject any or all proposals, waive informalities, negotiate with qualified proposers, or cancel the RFP. - Proposals must be accompanied by a cover letter signed by an officer empowered to sign; faxed or electronic proposals will not be accepted. Additional contractual terms referenced: insurance requirements (Appendix A), indemnification, termination clause, compliance with applicable laws (including Iran Divestment Act certification), nondiscrimination and other standard public-contract provisions. The RFP includes required forms (Form I through Form XI) and a Cost Proposal Form (Form VI) requesting hourly rates and percentage fee schedules. (Notes: the original RFP text referenced the OGS Prohibited Entities List and included a URL in that context; that URL has been omitted here.)
