Status: Open
Posted Date: 11/2/2026
Closing Date: 12/16/2026 4:00 PM
Town of Brentwood
Request for Proposal
Lawn Care at Recreation Center Ballfields
1. PURPOSE OF REQUEST
The Brentwood Parks & Recreation Department (Department) is requesting proposals for the annual maintenance of the Brentwood Recreation Center ballfields. The Department's needs are outlined below.
2. INSTRUCTIONS TO CONTRACTORS
1. All proposals must be addressed to: Sue Yerkes, Town Administrator
Town of Brentwood
1 Dalton Road
Brentwood, NH 03833
603-642-6400 x 110
2. All proposals must be in a sealed envelope and clearly marked "Sealed Bid -- Lawncare". The name and address of the proposing business must be shown on the face of the envelope.
3. All proposals must be received by 4:00 pm on December 16th, 2026. Seven (7) copies of the proposal must be enclosed in the sealed envelope. All proposals will be opened at the Parks & Recreation Commission meeting at 6:30 pm on December 16th, 2026. No facsimile, electronic, or telephone proposals will be accepted. Proposers are cautioned that failure to comply may result in a non-acceptance of the offer. Proposers are welcome to attend the November 18th meeting to discuss the details of their offer.
4. Proposals should be prepared simply and economically, providing a straightforward, concise description of provider capabilities to satisfy the requirements of the request. Special bindings, colored displays, promotional materials, etc. are not desired. Emphasis should be on clarity and completeness of the information provided.
5. Insurance: If the bid is accepted, the Contractor shall obtain, and maintain insurance coverage naming the town, its officers, employees and assigns, as Certificate Holder and additionally as Named Insured, for the following types and levels of coverage:
* Worker's Compensation — Statutory
* Automobile and Equipment — $1 Million/$2 Million
* Property Damage — $1 Million/$2 Million
* General Liability — $1 Million/$2 Million
Exhibit A
Project Specifications
1. Location of Facilities
Brentwood Recreation Center: Located at 190 Route 125, Brentwood, NH 03833.
Contractors are encouraged to conduct a site visit prior to submitting a bid. Site visits may be scheduled by contacting Jay Manzi via phone (603-642-6400 ext. 120). The ballfield's boundaries will be identified at that time.
2. Project Specifications
The Department is seeking qualified contractors to provide comprehensive lawn care and turf maintenance services for Town-owned recreational properties and facilities. The selected contractor will be responsible for maintaining healthy, safe, and attractive turf areas through a scheduled lawn care program throughout the year.
The Town's current lawn care program consists of five (5) annual lawn maintenance/treatment applications. Bidders may propose fewer or additional applications if they believe an alternative schedule would better meet the Town's turf maintenance needs. Any proposed deviation from the current program must include sufficient supporting information and justification explaining the recommended number of applications and how the proposed schedule would maintain or improve turf health, weed control, and the overall quality and appearance of Town-owned lawn areas. The proposed program should be tailored to seasonal turf conditions and the specific needs of the properties being serviced.
The services requested shall include, at a minimum:
* Annual soil tests and assessment of turf conditions and recommendations for maintaining healthy, durable grass.
* Scheduled annual lawn maintenance/treatment applications.
* Pre-emergent crabgrass control and broadleaf weed control.
* Grub prevention/treatment as needed.
* Lime application and/or soil pH maintenance as needed.
* Coordination of application schedules with the Town to minimize conflicts with recreational programs, athletic activities, and public use of the properties.
* Proper notification, signage, and adherence to all applicable federal, state, and local requirements concerning the application and use of lawn care products.
Bidders shall identify the treatments and services included in their proposed program, explain any recommended modifications to the current treatment plan, and identify any services they recommend omitting or adding, with supporting justification.
The contractor shall provide all labor, materials, equipment, applications, and related services necessary to complete the work. All applications shall be performed by appropriately licensed or certified personnel, where required by the State of New Hampshire. The Town anticipates a one-year service agreement, with the potential for renewal subject to satisfactory performance, available funding, and mutual agreement between the Town and contractor.
A proposed service schedule, including the anticipated start date, treatment intervals, and an estimated completion date, shall be provided with the details of the project. The Contractor shall provide a firm, not-to-exceed annual price for the proposed scope of services. Bidders shall provide a lump-sum annual price for the complete scope of services described above. Bidders shall identify any services, treatments, materials, or fees not included in the annual lump-sum price. The Town reserves the right to add or remove individual services from the contract based upon operational needs and available funding.
