NOTICE OF REQUEST FOR QUOTE for 2027 Fleet Maintenance

Description: Proposal Deadline: Friday November 20, 2026 @ 2 pm (Electronic or hardcopy submission) Designated Contact: Sarah Wright LCWSA Phone: (585) 346-3523 Email: swright@lcwsa.us Request for Quote Introduction: The Livingston County Water and Sewer Authority (LCWSA) is seeking quotes for fleet maintenance for routine maintenance and maintenance as necessary for the Authority. The Livingston County Water and Sewer Authority has 12 vehicles. Scope of Work: 1. Routine oil changes (synthetic oil) are based on every 3,000-5,000 miles for approximately 15 vehicles. 2. Tire rotations every 10,000 miles. 3. New York State inspections annually. 4. Hourly rate for general repairs. Payment: 1. Invoice must be provided upon completion of work. 2. Invoices must be received the Wednesday before the fourth Wednesday of the month to be paid in that month. Quote form - The quote form to itemize the costs of each sample is provided in Attachment 1. Quotes Due: Deadline for submission of proposals is Friday, November 20, 2026 @ 2 pm. Hardcopy proposals can be hand delivered or mailed to the following address: Livingston County Water & Sewer Authority Attn: 2027 Fleet Maintenance 1997 D'Angelo Drive PO Box 396 Lakeville, NY 14480 Electronic submissions shall be sent to: swright@lcwsa.us. Late submittals will not be considered. All questions regarding this Request for Quotes shall be directed to the Designated Contact, identified above. The selection of a Contractor is within the LCWSA's sole discretion and no reasons for rejection or acceptance of any proposal are required to be given. Although costs are an important consideration, the decision will be based on qualifications and compliance with the requirements in this Request for Quotes and not solely on cost. The LCWSA reserves the right to reject any or all proposal or to accept a proposal that does not conform to the terms set forth herein. The LCWSA further reserves the right to waive or modify minor irregularities in the proposals and negotiate with Contractors to serve the LCWSA's best interests. The selected Contractor will be valid for a period of three (3) years from the date of LCWSA Board approval subject to price negotiation. Attachment 1 Year Make Model Price per Oil Change Price per Tire Rotation Price per Annual Inspection (2) 2018 Dodge Ram 1500 2019 Dodge Ram 1500 2019 Chevy Equinox 2021 Chevy 2500 (3) 2022 Ford F-150 (2) 2022 Dodge Ram 1500 2023 Form F-150 2024 Ford F-250 2026 Dodge Ram 3500 2027* Dodge Ram 2500 2027* Ford F-250 2027* Chevy 2500 Hourly rate *Anticipated Company Submitted By: _______________________________________ Submitted By: _______________________________________________ Address: _______________________________________________ _______________________________________________ Authorized Signature: __________________________________________