Notice is hereby given that the City of Huntingburg, Indiana, the Board of Public Works and Safety and the Huntingburg Utility Board will receive sealed bids until the hour of 10:00 A.M., Tuesday, November 24, 2026, at the Clerk-Treasurer's Office, Huntingburg City Hall, 508 E. Fourth Street, Huntingburg, Indiana, 47542 at which time there will be a public meeting for receiving and opening bids, for the furnishing of Materials hereinafter described for the use by the City of Huntingburg during the contract year ending December 31, 2027. Bids will be opened publicly and read aloud at above time and place.
Bids will be received and contracts let, separately, for each line or class of materials. Bidders shall quote prices per unit on each of the following line or class of materials only for which they desire to submit a bid:
A. Approximately 2,500 tons crushed stone; including: 23, 53, 73, 2, 4, 5, 7, 8, 9, Lime, 11A, 11B, Graded Rip Rap, Fill Sand, and Mortar Sand; prices shall be quoted F.O.B. City stockpile. All materials must comply with INDOT specifications.
B. Hot-mix Asphalt: Bidders shall specify price per ton, F.O.B. bidder's plant, and specify location of bidder's plant. All materials must comply with INDOT specifications.
1. HMA base
2. HMA intermediate
3. HMA surface
C. Bituminous material and milling services furnished & applied as needed to the city streets. Furnish and spread asphalt with machinery. All equipment and materials must comply with INDOT specifications. Contractor must also furnish milling of street surfaces, either concrete or asphalt, where required.
1. HMA base per ton.
2. HMA binder per ton.
3. HMA surface per ton.
4. Milling services price per square yard per inch depth.
See attached 'City of Huntingburg Specifications' for this item.
D. Gasoline and diesel fuel, (use form supplied by Clerk-Treasurer's Office) as specified below for use in the City departments and City utility vehicles:
1. Gasoline: bidder shall quote net price per gallon (less tax and all discounts) on unleaded gasoline with an octane rating of 87.
a. Dispense to City vehicles by bidder at bidders plant or station.
b. Delivered to city owned tanks within the City of Huntingburg, unleaded gasoline with an octane rating of 87.
2. Diesel fuel for on and off-road vehicles; bidder shall quote net price per gallon (less tax and all discounts).
a. Diesel fuel shall be quoted as dispensed at bidder's bulk plant location: #2 ultra-low sulfur.
b. Diesel fuel shall be quoted as delivered to City; #2 ultra-low sulfur dyed diesel fuel.
c. Diesel fuel shall be quoted as delivered to City; #2 ultra-low sulfur diesel fuel.
A bidder may include in its bid, for petroleum products only, the right to increase or decrease the contract unit price in any amount equal to the bidder's increase or decrease in costs of materials and supplies occurring subsequent to the date on which such bid is submitted (hereafter referred to as the base date), during the contract year. Any increase or decrease in the bidder's cost of materials and supplies after the base date shall be determined monthly, and shall be verified by proper documents furnished to the responsible awarding board which shall include proof of price to the bidder from the bidder's source of supply. In the event of a decrease of said bidders cost after said base date, said decrease shall be taken into account in determining said unit price in the same manner.
As required by I.C. 22-5-1.7 et seq., the successful bidders shall be required to enroll in and verify the work eligibility status of all newly hired employees through the E-Verify program, and shall be required to sign an affidavit affirming that the contractor does not knowingly employ an unauthorized alien.
If there are questions, contact the Office of the Clerk-Treasurer of the City of Huntingburg, 508 E. 4th Street, Huntingburg, Indiana 47542, (812) 683-2211; ct@huntingburg-in.gov.
Bidder may reserve the right to allocate its products to its customers in a fair and equitable manner, if necessary, due to the reduction of the allocation from the source of supply to the bidder in accordance with any directives for mandatory allocation issued by the appropriate agency of the State or Federal Government.
Bids shall be submitted for the contract year ending December 31, 2027. All bids shall be executed on forms provided by the City and accompanied with a non-collusion affidavit. The City reserves the right to reject any and all bids, and to take the same under advisement for a period not to exceed thirty (30) days. All bids shall be made, and successful bidder's contracts shall be fulfilled, in accordance with the relevant provision of IC 36-1-12-3(b) and IC 5-22-7.
Dated: October 26, 2026
Thomas A. Dippel
Clerk-Treasurer, City of Huntingburg
