MEMORANDUM BID NUMBER #03-27 KNOWLES POND ROAD DRAINAGE PROJECT INVITATION TO BID

Description: The Town of Northfield, New Hampshire, invites sealed bids for the Knowles Pond Road Drainage Project. Bids shall be submitted to Town Hall, 21 Summer Street, Northfield, New Hampshire. Bidding documents may be obtained at the Town's website. Site reviews may be scheduled with the Public Works Director at (603) 286-4490 or highway@northfieldnh.gov. Sealed bids clearly marked "Bid #03-27 - Knowles Pond Road Drainage Project" will be received at Town Hall until December 12, 2026, at 2:00 p.m., when they will be publicly opened and read aloud. Any award is contingent upon funding approval at the March 2027 Town Meeting and will be made by the Board of Selectmen at a regular public meeting thereafter. 2027 work may begin: April 1, 2027 (subject to mud-season and road conditions) Completion date: October 31, 2027 All measurements and quantities given are estimates, the bidder is responsible for reviewing and adjusting as needed. SCOPE OF WORK Install shoulder underdrains; replace cross-road and driveway culverts; clean, shape and stone-line swales; improve shoulders; install catch basin, drop inlets, grates, frames and headwalls; excavate and dispose of excess material; stabilize disturbed areas; seed and hay and patch pavement as required. Provide traffic control and coordinate with affected utilities, including Liberty Utilities where required. PROJECT INFORMATION DESCRIPTION Start Location 4 corner Intersection of Bay Hill Rd and Fiske Rd End Location Gravel portion of Shaker Rd Estimated road length 10,560 ft Estimated road width 22 ft Traffic control Yes Gas utility location Side of roadway (pond side) and required on-site oversight ESTIMATED QUANTITIES AND UNIT PRICE SCHEDULE Bidder shall enter unit and extended prices. Quantities are preliminary; Public Works must confirm whether lengths shown in the engineering estimate are per pipe or total per location before publication. DESCRIPTION EST. UNIT BIDDERS UNIT UNIT TOTAL QUANTITY EST. PRICE PRICE QUANTITY 15-inch solid HDPE 120 LF $ $ driveway culverts 18-inch solid HDPE 40 LF $ $ driveway culverts 15-inch solid HDPE 170 LF $ $ cross culverts 18-inch solid HDPE 80 LF $ $ cross culverts 15-inch perforated HDPE 1,740 LF $ $ underdrain Catch basin 1 EA $ $ Drop inlets 2 EA $ $ Grates and frames 3 EA $ $ 15-inch end caps 5 EA $ $ Filter fabric 2,000 LF $ $ 1.5-inch stone 1,000 TON $ $ 6-inch minus material 600 TON $ $ Hot top / pavement patch 40 TON $ $ TOTAL BASE BID (including mobilization): $________________________________ MATERIALS SUPPLIED BY TOWN / CONTRACTOR The source bid draft identifies catch basins and grates, concrete headwalls, underdrain, cross/driveway culverts and filter fabric as Town-supplied and contractor-installed. Supplier responsibility for stone, gravel, hot top and end caps remains to be confirmed. The final bid schedule must specify each material allocation before bids are solicited. CONTRACTOR'S PROPOSAL To: Town of Northfield, NH The undersigned, as an authorized representative of the bidder, has reviewed this Invitation to Bid, project specifications, exhibits and applicable addenda and proposes to perform the described work for the prices submitted. The successful bidder shall execute a separate Contractor Agreement with the Town. Bidder / Contractor Name: __________________________________________________________________ Authorized Representative and Title: _________________________________________________________ Signature and Date: _______________________________________________________________________ Street / City / State / ZIP: ___________________________________________________________________ Telephone and Email: _____________________________________________________________________ GENERAL BID PROVISIONS 1. Submit a signed bid in a sealed envelope identified with bidder name and Bid #03-27 by the stated deadline. 2. Bids will be publicly opened and read aloud; bids shall remain irrevocable for thirty (30) calendar days after opening. 3. Award is subject to March 2027 funding approval. The Town reserves the right to reject any or all bids and waive minor irregularities in its best interest. 4. Bidders shall comply with applicable laws, ordinances and regulations and shall not engage in collusion or restraint of competition. 5. Any revisions to the solicitation will be made by written addendum issued no later than four working days before opening; bidders are responsible for reviewing addenda. 6. The Town may investigate bidder qualifications and request references, experience, equipment, subcontractor and scheduling information. 7. The successful bidder shall coordinate Dig Safe and utility owners, maintain traffic and emergency access, and comply with applicable permit and environmental requirements. 8. Contract terms, including insurance, indemnification, payment, changes, warranty, time extensions and liquidated damages, are contained in the separate Contractor Agreement. 9. The contractor shall give the Town seven days written notice before starting work and complete by October 31, 2027 unless extended in writing. 10. The successful bidder shall execute the Contractor Agreement within ten calendar days after award, unless otherwise directed by the Town. PRE-ISSUANCE ITEMS FOR TOWN REVIEW Confirm road limits and length; pipe quantities and unit conventions; material suppliers; gas line location; basin/grate sizes; permit responsibility; and whether the Town intends to require bid or performance security. Remove this section before publication.