CountyAL
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Nov 16, 2026
MORGAN COUNTY COMMISSION INVITATION TO BID BID INVITATION NUMBER: 27-02 VEHICLE UPFITTING
Morgan County Commission is soliciting sealed bids for the product listed above. Bids will be received by the Morgan County Commission at the Morgan County Courthouse, Commission Office, 5TH Floor, 302 Lee Street, Decatur, Alabama 35602, until Monday, November 16, 2026, at 9:00 a.m. C.S.T. Bids will be opened in the County Commission Chambers at the above stated time and date. Time is of the essence in submitting bids and only sealed bids received in the commission office by the time listed above shall be opened and considered. Bidders and other interested individuals are invited to attend the bid opening. Prospective bidders are instructed to read the General Terms and Conditions and Bid Specifications very carefully. Bid addendums will be provided to all bidders, if necessary. Bids must be made in compliance with the guidelines in the sections referred to herein and each page initialed by the bidder representative to denote understanding of such compliance and returned with the submitted bid. Bid envelopes should be sealed and marked as follows: Name of Company Submitting Bid Bid Invitation Number 27-02 Vehicle Upfitting November 16, 2026, at 9:00 a.m. Bids may be mailed to Morgan County Commission, P.O. Box 668, Decatur, AL 35602 or delivered to 302 Lee St NE, Decatur, AL 35601. If there are any questions about bid procedures, please contact Jessica Smith at 256.351.4732 or ismith@morgancounty-al.gov. General Terms and Conditions excerpt: All bids must be typed or hand-written in ink on the attached Bid Proposal Form. Bids submitted in pencil and bids not submitted on the Bid Proposal Form will not be considered. All corrections shall be initialed and dated by the bidder representative. Bids submitted without being signed will automatically be rejected. Bid envelopes must be sealed and must clearly indicate the appropriate bid number, bid item, and bid opening date. Bids by facsimile and emails will not be accepted. The County is not responsible for delivery delays. Late bid responses will be retained in the bid file, unopened. The Commission provides equal opportunities and does not discriminate. Bidders must comply with applicable sections of the Alabama Competitive Bid Law, Code of Alabama, 1975. All bid amounts shall be submitted on the attached Bid Proposal Form. Amounts quoted shall be delivered prices, exclusive of federal or state excise, sales, and manufacturer's taxes. A completed W-9 should be included with your bid package. A completed affidavit of compliance with E-Verify must be included with your bid package. Award terms and additional conditions: The Morgan County Commission reserves the right to cancel the contract with a 30-day written notice if performance is unsatisfactory. The County may award to the lowest responsive and responsible bidder based on factors including price, conformity to specifications, previous performance, availability of repair parts, experience, delivery promise, terms of payment, compatibility, and other objective factors. The County has a local preference zone and may award to a local bidder within 10% of a foreign entity's bid. The Commission reserves the right to accept or reject any or all items, waive formalities, re-advertise, and disqualify bidders for specified causes. Specifications for Vehicle Upfitting Equipment and Installation Services: The County is soliciting bids to establish a one-year contract for furnishing vehicle warning equipment, sirens, controllers, accessories, and installation services on an as-needed basis. Minimum requirements: all equipment furnished shall be new and unused; designed for commercial/public safety/emergency management/utility/governmental fleet applications; include manufacturer warranty; meet or exceed industry standards; be furnished complete and ready for installation; no work performed can diminish vehicle performance or void any manufacturer's warranty. Products shall be equal to or better than equipment commonly manufactured by Whelen, Feniex, Federal Signal, SoundOff Signal, Code 3, or approved equal. Morgan County Commission reserves the right to determine equivalency and reject inferior products. Award: Pricing submitted shall remain in effect throughout the contract term. Bid will be awarded to one vendor. Items and quantities on the Bid Proposal Form are for evaluation only; actual purchases may vary. The County does not guarantee any minimum purchase volume. Contract Term: The contract shall begin on November 18, 2026 and continue for one (1) year. Upon mutual agreement, the contract may be renewed for up to two (2) additional one-year periods under the same terms and conditions. Bid Proposal Form and Pricing Schedule: Bidders must complete the attached Bid Proposal Form including company/contact information, pricing for specified commonly purchased items (e.g., 20" Low Profile LED Light Bar, 6-LED Surface Mount Warning Light Module, LED Work Light / Strobe Combination, 100-Watt Electronic Siren, controllers, installation labor, etc.), equipment and installation warranty information, and provide a pricing scenario example for evaluation purposes. The Bid Proposal Form serves as the required bid document and must be signed. Forms and compliance: A W-9 (Request for Taxpayer Identification Number) is referenced (Rev. March 2024). As a condition of a bid, contract, or grant with Morgan County, compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act is required; bidders must complete an E-Verify affidavit (business entity name, applicant name, E-Verify enrollment and signature) and have the affidavit notarized. This solicitation includes General Terms and Conditions, Specifications for Vehicle Upfitting Equipment and Installation Services, and the Bid Proposal Form. The County will provide addenda if necessary. Bidders must initial specified pages to denote understanding where indicated.
