Invitation to Bid - Recladding Gunn Park Shelters 5 \& 7

Description: # CITY OF FORT SCOTT, KANSAS ## INVITATION TO BID \& PROJECT SPECIFICATIONS PROJECT: Exterior Recladding -- Shelter Houses #5 \& #7 LOCATION: Gunn Park 1010 Park Avenue Fort Scott, Kansas 66701 BID DEADLINE: December 3, 2026, at 2:00 PM #### BID SUBMISSION ADDRESS: Fort Scott City Clerk 123 Main Street Fort Scott, Kansas 66701 # PART 1 -- INVITATION TO BID The City of Fort Scott, Kansas, is soliciting sealed bids from qualified contractors for the removal and replacement of the existing exterior siding on Shelter Houses #5 and #7 at Gunn Park. The project shall include removal and disposal of existing siding, inspection and replacement of existing insulation as necessary, installation of new Huber ZIP System wall sheathing, and installation of new exterior metal siding. The City is requesting separate pricing for two siding applications: BASE BID: TruLog Metal Siding System. ALTERNATE BID: MPI Board and Batten Metal Siding System in lieu of TruLog. Contractors shall provide separate pricing for each siding application on each shelter house. The City intends to compare the costs and qualifications of both siding systems before determining the final selection. All work shall be performed in accordance with the specifications contained in this bid document. ## BID SUBMISSION REQUIREMENTS Qualified contractors shall submit the following information with their sealed bid: 1. Completed and signed Contractor Bid Form, including separate pricing for each shelter house and each siding application. 2. Proof of property and casualty insurance with coverage limits exceeding $500,000 per occurrence. A certificate of insurance shall be provided prior to execution of any agreement. 3. Proof of having been in business for a minimum of five (5) years. 4. Documentation of at least three (3) similar completed projects. Each reference shall include: * Project name and location. * Description of work performed. * Date of completion. * Owner or owner's representative. * Contact name, telephone number, and email address. 5. Identification of the proposed TruLog and MPI siding products, including manufacturer, profile, metal gauge, color, and finish. 6. Estimated project start date and completion timeframe. 7. Description of applicable manufacturer and workmanship warranties. Failure to provide the required information may be cause for rejection of the bid. ## BID CONDITIONS * All bids shall be submitted in a sealed envelope clearly marked "Gunn Park Shelter Houses #5 \& #7 Exterior Recladding Bid." * Bids must be received by the City Clerk no later than 2:00 PM on December 3, 2026. * Bids received after the deadline will not be considered. * Contractors shall be responsible for examining the buildings and verifying existing conditions, dimensions, and quantities prior to submitting a bid. * Contractors shall include all labor, materials, equipment, transportation, disposal fees, and other costs necessary to complete the project. * Any proposed substitutions or deviations from these specifications must be clearly identified in writing with the bid. * All questions or requests for clarification regarding the specifications shall be directed to the City of Fort Scott prior to the bid deadline. * The City reserves the right to reject any or all bids, waive informalities or minor irregularities, and select the bid determined to be in the best interest of the City. * Local contractors may be given preference. * The City will consider price, proposed products, contractor qualifications, experience, references, and ability to complete the project when making an award. ## BID SECURITY -- 5% REQUIREMENT * Each bid shall be accompanied by bid security in an amount equal to five percent (5%) of the contractor's total bid amount. * Bid security shall be submitted in the form of a certified check, cashier's check, or bid bond issued by a surety company authorized to conduct business in the State of Kansas. * Bid security shall be made payable to the City of Fort Scott, Kansas. * For purposes of calculating the required bid security, the contractor shall use the highest combined total bid amount submitted, including both Shelter Houses #5 and #7 and the applicable siding applications. * Bid security shall guarantee that the successful bidder will enter into a contract with the City and furnish the required insurance certificates and other documentation within the time specified by the City following notice of award. * Failure of the successful bidder to execute the agreement or provide the required documentation within the specified timeframe may result in forfeiture of the bid security, subject to applicable law and the terms of the bid bond. * Bid security submitted by unsuccessful bidders shall be returned following the City's award of the contract. * Bid security submitted by the successful bidder shall be returned upon execution of the agreement and satisfaction of the City's applicable contract requirements. * Failure to submit the required five percent (5%) bid security with the bid shall be grounds for rejection of the bid. ## CONTRACTOR RESPONSIBILITIES * Contractor shall comply with all applicable federal, state, and local regulations, including OSHA safety requirements. * Contractor shall maintain appropriate insurance coverage throughout the project. * Contractor shall be responsible for the safety of employees, subcontractors, visitors, and the public during construction. * Contractor shall protect existing structures, landscaping, sidewalks, park facilities, and other City property from damage. * Contractor shall coordinate construction activities with the City to minimize disruption to park operations. * Contractor shall provide appropriate barricades, warning signs, and protective measures around active work areas. * Contractor shall be responsible for obtaining any required permits and inspections. * No changes to the approved scope or additional work shall be performed without prior written authorization from the City. # PART 2 -- TECHNICAL BID SPECIFICATIONS ## EXTERIOR SIDING REMOVAL AND REPLACEMENT ### GENERAL SCOPE OF WORK The contractor shall furnish all labor, materials, equipment, tools, supervision, and services necessary to remove the existing exterior siding and install new exterior wall sheathing, integrated water-resistive barrier, and new metal siding on Shelter Houses #5 and #7. The contractor shall provide two separate siding application prices as described below: * Base Bid -- TruLog Metal Siding. * Alternate Bid -- MPI Board and Batten Metal Siding. All other work associated with removal, insulation, sheathing, flashing, and preparation shall remain the same for both siding applications. All work shall be performed in a professional and workmanlike manner and in compliance with applicable building codes, manufacturer installation instructions, and accepted construction industry standards. The completed project shall provide a durable, weather-resistant exterior wall assembly with a uniform and professional finished appearance. ### REMOVAL AND DISPOSAL OF EXISTING SIDING * Remove all existing exterior siding from the designated building surfaces. * Exercise care during removal to minimize damage to existing wall framing, windows, doors, trim, and other building components. * Remove all nails, fasteners, and loose debris associated with the existing siding. * Haul away and legally dispose of all removed siding and associated construction debris in accordance with applicable regulations. * Leave exposed wall surfaces clean and ready for inspection and subsequent installation. * Contractor shall notify the City of any concealed damage or deteriorated building components discovered during removal. ### INSPECTION AND REPLACEMENT OF EXISTING INSULATION * Following removal of the existing siding, inspect all exposed exterior wall insulation for damage, deterioration, moisture intrusion, mold, or inadequate coverage. * Remove and replace insulation where necessary to restore the wall assembly to proper condition. Any necessary replacement of wall insulation shall be completed under Unit Price #1. * Replacement insulation shall match the existing insulation type and R-value unless otherwise approved by the City. * Install replacement insulation to properly fill designated wall cavities without gaps, compression, or voids. * Any additional insulation replacement beyond the anticipated scope shall be identified and submitted to the City for approval prior to performing the additional work. ### INSTALLATION OF EXTERIOR WALL SHEATHING * Furnish and install new Huber ZIP System® wall sheathing panels over the existing exterior wall framing. * Sheathing shall be a minimum of 7/16-inch thickness, subject to manufacturer approval and applicable building code requirements. * ZIP System sheathing shall include the manufacturer's factory-applied water-resistive barrier coating. * Install panels securely using appropriate exterior-rated fasteners and in accordance with manufacturer installation specifications. * All panel joints, seams, corners, and penetrations shall be sealed using approved ZIP System flashing tape and accessories. * Properly fit and secure sheathing around windows, doors, corners, and other wall penetrations. * Installation shall provide a continuous water-resistive barrier to protect the underlying wall assembly from moisture intrusion. * No separate Tyvek or other house wrap shall be installed unless specifically approved by the City. ### BASE BID -- TRULOG METAL SIDING The contractor shall furnish and install new TruLog metal siding over the completed ZIP System wall assembly. Requirements include: * All siding shall be new material, with the profile, color, and finish identified in the contractor's bid and approved by the City prior to ordering. * Install siding in accordance with TruLog manufacturer's written installation instructions. * Provide all necessary fasteners, starter strips, corner trim, J-channels, window and door trim, flashing, and related accessories required for a complete installation. * Ensure siding is properly aligned, level, securely fastened, and installed to provide a uniform finished appearance. * Properly finish all outside and inside corners, wall transitions, window and door openings, roof intersections, and other termination points. * Allow for appropriate expansion, contraction, and drainage in accordance with manufacturer recommendations. * All exposed edges and cut ends shall be properly finished and protected as required by the manufacturer. * Provide applicable manufacturer product information and warranties. The TruLog siding shall constitute the BASE BID for each shelter house. ### ALTERNATE BID -- MPI BOARD AND BATTEN METAL SIDING In lieu of the TruLog metal siding specified in the base bid, the contractor shall provide a separate alternate price to furnish and install MPI Board and Batten metal siding. Requirements include: * Furnish and install new MPI Board and Batten metal siding over the completed ZIP System wall assembly. * Siding shall be new material, with the manufacturer, product designation, profile, metal gauge, color, and finish identified in the contractor's bid. * Install siding in accordance with the manufacturer's written installation instructions. * Provide all necessary fasteners, starter strips, corner trim, J-channels, window and door trim, flashing, and related accessories required for a complete installation. * Ensure siding is properly aligned, level, securely fastened, and installed to provide a uniform and professional finished appearance. * Properly finish all corners, wall transitions, window and door openings, roof intersections, and other termination points. * Allow for appropriate expansion, contraction, and drainage in accordance with manufacturer recommendations. * All exposed edges and cut ends shall be properly finished and protected as required by the manufacturer. * Provide applicable manufacturer product information and warranties. The MPI Board and Batten siding shall constitute the ALTERNATE BID for each shelter house and shall be priced separately from the TruLog base bid. ### FLASHING AND WEATHERPROOFING * Provide appropriate flashing at all windows, doors, wall penetrations, base of wall and other locations where necessary to prevent water intrusion. * Integrate all flashing with the ZIP System water-resistive barrier in accordance with manufacturer requirements. * Seal necessary joints and penetrations using compatible exterior-rated sealants and flashing materials. * Ensure the completed wall assembly directs water to the exterior and does not create conditions that allow moisture accumulation behind the siding. * All transitions between the new siding and existing roofing, soffits, fascia, foundations, and other building components shall be properly finished and weatherproofed. ### PROTECTION OF EXISTING PROPERTY * Protect existing roofing, windows, doors, concrete surfaces, landscaping, and adjacent park facilities during construction. * Contractor shall be responsible for repairing any damage to City property caused by construction activities. * Materials and equipment shall be stored in designated areas approved by the City. * Maintain a clean and orderly work area throughout construction. * Construction materials, tools, and debris shall not be left in public access areas or create hazards to park visitors. ### CLEANUP AND FINAL INSPECTION * Remove all construction debris, excess materials, packaging, and discarded fasteners from the job site. * Legally dispose of all waste materials. * Leave the buildings, surrounding property, sidewalks, and work areas in a clean and orderly condition. * Upon completion, the contractor and City representative shall conduct a final walkthrough. * Contractor shall correct any incomplete work or deficiencies identified during final inspection at no additional cost to the City. * Final acceptance shall be subject to the City's approval of completed work. ### MATERIALS AND WORKMANSHIP WARRANTIES * All materials shall be new and free of defects. * TruLog siding, MPI siding, and ZIP System sheathing shall carry applicable manufacturer's warranties. * Contractor shall provide written copies of all manufacturer warranties and product information upon completion. * Contractor shall provide a minimum one-year workmanship warranty covering installation defects and workmanship-related deficiencies. * Warranty obligations shall commence upon final acceptance of the completed work. ### PROJECT SCHEDULE AND COMPLETION * Contractor shall provide an anticipated start date and estimated duration of construction with the bid. * Contractor shall coordinate the construction schedule with the City prior to commencing work. * Contractor shall make reasonable efforts to complete the project in a timely manner while maintaining quality workmanship. * Any anticipated delays shall be communicated promptly to the City. * Work shall not commence until the City has issued written authorization to proceed. BID FORM