INVITATION TO BID BEST LOCKSETS - MAINTENANCE & RENOVATION AS NEEDED UNTIL NOVEMBER 30. 2027

Description: Sealed proposals will be received by the Board of School Commissioners of Mobile County, Alabama at its Purchasing Department, 1 Magnum Pass, Mobile, Alabama 36618, until Friday, November 20, 2026 @ 10:00 AM at which time they will be publicly opened and read aloud. Bid No.: 26-63 Buyer: Cynthia Martin Scope/Description: Establish a contract for the supply of Best brand locksets and related items for maintenance and renovation needs through November 30, 2027. Items quoted shall be new, currently produced, meet or exceed specifications, and be delivered F.O.B. Maintenance Department and Renovations Department, 2173 Dauphin Island Parkway, Mobile, AL 36605. The intent is to establish a contract between the Board and the bidder for the supply of items described herein through November 30, 2027. The document includes minimum specifications, product lists (rim cylinders, mortise cylinders, entrance/storage/classroom locksets, deadbolts, keyblanks, cores, etc.), proposal form requirements, pricing and payment terms, warranty, insurance, and general terms and conditions governing performance, compliance and federal provisions where applicable. Key procurement details and requirements included in the solicitation: - Bids accepted only from firms engaged full-time in the building supply business and must be the manufacturer or manufacturer’s authorized dealer. Successful bidder must guarantee items free from defects and agree to replace/repair defective materials on request. - All price sheets must be typed; handwritten price sheets may be rejected. Unit pricing required for each listed item; award may be made on individual item basis or lump sum as in the Board’s best interest. - Delivery: items to be available within 45 days after vendor receipt of purchase order unless otherwise specified. - Samples: Bidders quoting substitute brands must submit a sample of each substituted item to the Purchasing Department by Friday, November 13, 2026 for evaluation (samples to: Board of School Commissioners, Purchasing Department, 1 Magnum Pass, Mobile, AL 36618. Attn.: Cynthia Martin). - Payment: District intends to pay within approximately 30 days of approved invoices; vendor must accept VISA Virtual Credit Card/E-Payables (AOC/Regions Bank) unless an exception is noted in bid response. Invoices must show purchase order number; vendors shall not ship without an authorized purchase order. - Bidders must comply with Alabama immigration law, insurance, debarment, federal procurement and Child Nutrition Program provisions where applicable, and other terms in the General Terms and Conditions. Additional administrative information, forms and attachments required (included in bid package): vendor bid registration/enrollment data, vendor minority questionnaire, vendor disclosure statement, affidavit of Alabama immigration compliance, certification regarding debarment/suspension, specification variance sheet, checklist, and other standard procurement provisions.