INFORMAL REQUEST FOR QUOTES Sheriff's Office Uniforms RFQ No.: 03-1043W Issue Date: 11/10/2026 Quote Due: Dec 1st 2026 Submit to: Jaclyn Mathis, Purchasing Agent | jmathis@maconnc.org Questions: 828-349-2027

Description: 1. Purpose Macon County requests written quotes to supply Sheriff's Office uniforms and related items. This is a request for informal quotes, not a formal sealed-bid solicitation. Vendors should return the completed pricing schedule, vendor quote form, and non-collusion certification. 2. Uniform Specifications Provide pricing, brand/model, color, fabric, patch and embroidery options for all sizes for the below items listed. UNIFORMS AND APPAREL * Class A and Class B Uniforms * Uniform Shirts and Trousers * Duty Belt and Belt Keepers * Badge and Nameplate * Shoulder Patches * Uniform Boots * Outer Carrier or Approved Body Armor * Weather-appropriate Jacket and/or Rain Gear * Uniform Hat * Reflective Traffic Vest * Cold-Weather Gear and Gloves 3. Pricing and Orders All quoted unit prices must be firm and guaranteed through June 30, 2027. Macon County anticipates requesting updated pricing for each subsequent fiscal year beginning July 1. Any pricing after June 30, 2027, will be subject to County review and approval; no automatic renewal or price adjustment is promised. Uniforms will be ordered as needed. Estimated quantities, if provided, are for comparison only; the County guarantees no minimum quantity or expenditure. Identify setup, patches, embroidery, alterations, freight, and other charges separately. Show applicable North Carolina sales tax separately; the County pays sales tax on purchases. 4. Delivery and Product Requirements Indicate estimated delivery time after each order, shipping terms, minimum order requirements, and available size ranges. Identify all exceptions or proposed substitutions in writing. No substitutions may be made without County approval. Items supplied must meet the specifications accepted by the County. 5. Submission and Evaluation Email the completed quote packet to the contact above by the stated deadline. Macon County may seek clarification, reject any or all quotes, or make no purchase. The County may purchase by item or group of items when doing so is consistent with the stated specifications and applicable purchasing policy. Evaluation may consider price, conformity to specifications, quality, availability, delivery, and service. 6. Questions Submit questions to Jaclyn Mathis, Purchasing Agent (jmathis@maconnc.org; 828-349- 2027) by November 19,2026. Material clarifications may be shared with vendors. The County's purchase order or other written authorization is required before any order is placed. ATTACHMENT A - ITEMIZED PRICING SCHEDULE Vendor: _______________________________________ Date: __________________ Complete a line for each specified item. Insert additional rows or attach a matching spreadsheet if necessary. Prices must be guaranteed through June 30, 2027. Item # / Brand / Model / Est. Qty. Unit Price Extended Price Description Specifications Additional charges (specify): Charge / Description Amount / Basis Embroidery / patches Alterations / setup Freight / delivery Other Subtotal (if applicable): $_________________ Sales Tax: $_________________ Total: $_________________ Delivery lead time: ____________________ Minimum order requirements: ____________________ Exceptions / substitutions (or write "None"): ___________________________________________________ ATTACHMENT B - VENDOR QUOTE & ACKNOWLEDGMENT Company / Vendor Name Mailing Address Contact Person / Title Phone / Email Quote Date Payment Terms By signing below, the vendor confirms that its submitted unit pricing, including any identified charges and exceptions, will remain firm through June 30, 2027. The vendor understands that orders will be placed as needed and that Macon County does not guarantee a minimum purchase quantity. Authorized Signature: ___________________________________ Date: __________________ Printed Name / Title: _____________________________________________________________ ATTACHMENT C - NON-COLLUSION CERTIFICATION The undersigned vendor certifies that: • The quote has been prepared independently and without collusion or agreement with another vendor or competitor for the purpose of restricting competition. • The quoted prices have not been knowingly disclosed to another vendor or competitor before the submission deadline, except as required by law. • No attempt has been made to induce another vendor to submit or refrain from submitting a quote. • The person signing is authorized to submit the quote and make this certification on behalf of the vendor. By signing below, I certify that the statements above are true and correct. Vendor / Company: ______________________________________________________________ Authorized Representative / Title: _________________________________________________ Signature: ___________________________________________ Date: ____________________