Hauling and Disposal of Yard and Tree Waste

Description: Sealed proposals will be received at the Office of the City Clerk of North Platte Nebraska, until 11 a.m. CDT on Thursday, December 10, 2026, for "Hauling and Disposal of Yard and Tree Waste". No late entries will be accepted. All proposals shall be in accordance with the "Requirement and Guidelines for Bidders for Hauling and Disposal of Yard and Tree Waste". All proposals must be made on the forms provided by the city and must be legibly written in ink or typewritten. No alterations in the proposal by erasure or interlineations will be permitted prior to bid opening unless initialed by the bidder. No alterations in the proposal will be permitted after bid opening. The bid shall be sealed and addressed to the City Clerk of North Platte, Nebraska, 211 West Third, North Platte, NE and be labeled on the outside, "Hauling and Disposal of Yard and Tree Waste". Bidders desiring "Requirements and Guidelines for Bidders "Hauling and Disposal of Yard and Tree Waste" may obtain the same at the office of the Public Service Director, 1402 North Jeffers, North Platte, Nebraska. The City of North Platte, Nebraska hereby reserves the right to accept that bid which in its judgment will be to the best advantage of the city and reserves the right to reject any or all bids and to waive any or all informalities in the proposal. REQUIREMENTS AND GUIDELINES FOR BIDDERS FOR HAULING AND DISPOSAL OF YARD AND TREE WASTE Description of Services to be Contracted: The City of North Platte, herein referred to as "City", requests that city collected yard and tree waste be removed from the city transfer station area during normal operating hours of the city transfer station. The contractor shall provide all labor, equipment and materials to properly accomplish the removal and hauling of said yard and tree waste in accordance with schedules, specifications and directions of the Public Service Department. Term of Agreement: The agreement will be awarded until December 31, 2027, with the option of three one-year renewals upon agreement of both the city and the contractor. The agreement shall begin on January 1, 2027 and ending December 31, 2027. If any fees are due to the city by the contactor, they shall be paid in the month following the month that said charges occur. Price Increase: Bid price shall remain firm for the duration of the original agreement (i.e. through December 31, 2027). On subsequent extensions of the original agreement, any price change may be submitted in writing at least 120 days prior to the expiration. The City of North Platte will review the price changes and have the option to accept or decline the change. All price changes must include justification for change and provide proof of change. Any price change will be mutually agreed upon prior to any additional 12-month agreement extension. Assignment by the contractor: The contractor may not assign, voluntarily or involuntarily, the agreement or any of its rights or obligations hereunder (including without limitation rights and duties of performance) to any third party, without the prior written consent of the City of North Platte, which will not be unreasonably withheld. Changes in Scope/Change Orders: The City of North Platte may, at any time with written notice to the contractor, make changes within the general scope of the agreement. Changes in scope shall only be conducted with the written approval of the City of North Platte's designee as so defined by the City of North Platte from time to time. (The City of North Platte retains the right to employ the services of a third party to perform any change order(s)). Contractor Personnel: The contractor warrants that all persons assigned to the project shall be employees of the contractor or specified subcontractors and shall be fully qualified to perform the work required herein. Personnel employed by the contractor to fulfill the terms of the agreement shall remain under the sole direction and control of the contractor. The contractor shall include a similar provision in any agreement with any subcontractor selected to perform work on the project. Weighing of Material: Contractor will weigh each load leaving the city transfer station at the scale house. Removal Procedures: The contractor will provide all necessary equipment to load and transport yard and tree waste from the city transfer station site. The contractor shall notify the Sanitation Supervisor at least 24 hours in advance when he/she plans to remove material from the Transfer Station. If all or a portion of yard and tree waste removal is considered unacceptable, the contractor will be required to correct the problem, at no cost to the City of North Platte, Public Service Department. Removal operations shall be performed only during normal transfer station operating hours. The city transfer station is open Monday through Saturday from 7 a.m. to 4 p.m. Closed all city observed holidays. The city tries to keep all collected yard waste free of non-biodegradable materials but for various reasons it is not always achievable. The city will use their discretion in removing non-biodegradable waste. The city will place material in manageable windrows. Equipment and Safety Features: All contractor equipment must be in good working condition, suitable and safe for the work to be performed. Any equipment found to be unsuitable or a hazard to city employees, contractor or the public shall be repaired or replaced, at the expense of the contractor, before removal operations can begin. All contractor equipment shall be equipped so as to conform to all OSHA regulations. Damage to Property: The contractor shall carry out operations in such a manner to not damage city property or equipment or any private property. In the event damage should occur to any of the above-mentioned features, regardless if it is city or private property, the contractor shall replace or repair the damaged areas or items at no cost to the City of North Platte, Public Service Department. In the event any city or private property on city property is damaged, the contractor shall notify the Sanitation Supervisor immediately. The cost of any repair and/or replacement of damaged city property and/or private property damaged by the contractor must be made within 30 days of the incident or of the billing of charges. The cost of repair and/or replacement of damaged private property shall be the responsibility of the contractor and the property owner, with no involvement of the City of North Platte, Public Service Department. Hold Harmless: The contractor agrees to defend, indemnify and hold the city, its employees and officials harmless from any claims demands, actions or causes of action, including attorney's fees and expenses arising out of any act or omission on the part of the contractor, or its subcontractors, partners, or independent contractors or any of their agents or employees in the performance of or with relation to any of the use of the city's property, yard waste, etc. by the contractor or the subcontractors, partners, or independent contractors or any of their agents or employees under this agreement including non-compliance with any and all applicable city, County, State and/or Federal rules/regulations, resolutions, ordinances, statutes and/or laws in its agreement with the hauling and disposal of yard and tree waste. Insurance: The contractor shall obtain and maintain throughout the term of this agreement at the contractor's sole cost and expense, commercial liability insurance. The certificate of insurance shall include a minimum 60-day written notice of intent to cancel, suspend or reduce coverage. A person authorized by the insurer to bind coverage shall sign the certificate. The agreement will not be finalized by the city until proof of insurance is provided by the contractor. Contractor not a City Employee: The parties hereto mutually acknowledge that the contractor during the term of this agreement is not an employee of the city or any purpose whatsoever, nor shall any employees of the contractor be considered employees of the city. Neither of the parties shall without written consent of the other incur debts, obligations, or liabilities for which the other will be charged and nothing contained in this agreement shall be deemed to create an agency joint venture, partnership or any other legal relationship except that of city or contractor. Agreement governed by Nebraska Law: It is agreed that this agreement shall be governed by and enforced in accordance with the laws of the State of Nebraska. The invalidity or unenforceability of any provision of this agreement shall not invalidate or impair any other provisions in this agreement. Contractor failure to abide by rules: The city shall give the contractor written notice of any default here under and the contractor shall have 10 days from the city's sending of the notice to correct the default. The notice shall be sent to the contractor by certified mail, return receipt requested at the address given on the bid sheet. If contractor fails to correct the default specified within the 10-day period the city may elect to terminate this agreement, seek performance, or pursue any and all other remedies at law or in equity. Bid form provided: All bids for agreement shall be made on provided forms. Any bid, which is not made on form provided, will not be considered.