Glen Oaks Community College Applicant Tracking System (ATS)

Description: About Glen Oaks Community College Glen Oaks Community College is a public community college serving students in south-central Michigan. The College offers programs designed to help students transfer to universities, launch careers, or build new skills for today's workforce. Glen Oaks is committed to providing accessible, high-quality education and maintaining an inclusive, diverse campus community. Purpose of this RFP Glen Oaks Community College is seeking proposals from qualified vendors to provide a comprehensive Applicant Tracking System (ATS) to modernize and streamline our recruitment and hiring processes. This RFP outlines our requirements, evaluation criteria, and the process for vendor selection. Project Goals Glen Oaks Community College seeks to implement an Applicant Tracking System that will: 1. Eliminate manual processes currently required to collect, organize, and distribute application materials 2. Standardize data collection to ensure complete and consistent information from all applicants 3. Promote equity and fair hiring practices through structured processes and comprehensive analytics 4. Provide demographic analytics to assess applicant pool composition and identify potential bias in selection processes 5. Facilitate committee collaboration with tools for shared review, evaluation, and decision-making 6. Improve efficiency for our 2-person HR team managing 15-45 positions annually 7. Ensure compliance with federal and state employment regulations 8. Integrate seamlessly with existing systems (Ellucian Colleague and Softdocs Etrieve) 9. Provide accurate and accessible applicants and hiring data to support institutional reporting, regulatory compliance, IPEDS reporting and data-informed decision-making. Key Pain Points to Address • Manual distribution burden: HR staff must manually download application materials from email and organize them into folders for distribution to hiring committees • Inconsistent applicant data: reliance on resumes results in incomplete or inconsistent information • Lack of demographic analytics: no current ability to track demographic composition of applicant pools or analyze selection patterns for potential bias • Limited committee collaboration tools: no centralized platform for hiring committees to review, evaluate, and discuss candidates • Compliance tracking gaps: difficulty maintaining audit trails and ensuring consistent, equitable evaluation processes Scope of Work (summary) The selected vendor will provide a cloud-based or hosted ATS including applicant-facing career portal, administrative and hiring manager interfaces, committee collaboration tools, integrations with Ellucian Colleague and SoftDocs Etrieve (if feasible), implementation and training services, ongoing support and maintenance, security and accessibility features, reporting and analytics, and other functionality as detailed in the RFP (system architecture, security, performance, accessibility, functional requirements, integration requirements, vendor qualifications, implementation methodology, and proposal content and format requirements).