GASOLINE AND DIESEL FUEL - 274902 FISCAL YEAR 2027

Description: INVITATION TO BID: GRIMES COUNTY GASOLINE AND DIESEL FUEL 2027 Due Date and Time: 2:00 PM, Monday, November 16, 2026 Issue Date: Monday, November 2, 2026 Award Date: Wednesday, November 18, 2026 Issuing Agency Information: Contact: Grimes County Engineer Jonathan Steiber, P.E. (936) 873-4436 Bids are solicited for furnishing the materials and services set forth in this invitation to bid. Completed bid proposals must be received in the Grimes County Auditor's Office by the stated deadline. All bids must be in a sealed envelope clearly marked with the bid description and opening date on the outside of the envelope. Bids received after the submission deadline shall be returned unopened and will be considered void and unacceptable. Grimes County is not responsible for delayed mail or carrier; the time/date stamp clock used upon receipt in the purchasing office shall be the official time of receipt. BIDS MAY NOT BE FAXED OR EMAILED. Bids may be withdrawn any time prior to official opening. Alterations before opening must be initialed by bidder. After official opening, bids may not be amended, altered or withdrawn without the recommendation of the County Engineer and the approval of the Commissioners Court. Grimes County is exempt from State Sales Tax and Federal Excise Tax; bid price shall not include taxes. The bidder agrees if this bid is accepted to furnish all services and materials at the prices and upon the terms and conditions contained in the specifications. The County reserves the right to accept or reject in part or whole any bids and to waive technicalities where allowed by law. Invoices shall be sent to: Grimes County Road Department Office, 1170 County Road 280, Anderson, Texas 77830. Payments processed after confirmation of satisfactory receipt. Failure to comply with contract terms is basis for termination. Quantities indicated are estimates only; County may increase or decrease quantities without adjustment in contract price. Award factors include total price, special needs and requirements of Grimes County, vendor ability, and vendor past performance with Texas counties. If accepted and approved by Commissioners' Court, the bid shall be incorporated into a contract. Term may be extended two times annually for a maximum of three years at County's discretion and Contractor's agreement. Each one-year extension contingent on appropriation of funds by Commissioners' Court. Insurance, indemnification, bonds (if required by law or Commissioners Court), records retention, termination, notice procedures, and other standard contract provisions are included in the attached Grimes County Standard Contract. The contract term shall commence upon service delivery and terminate on September 30, 2027, unless terminated sooner; contract extensions permitted as described. SPECIFICATIONS — GASOLINE AND DIESEL FUEL Bids for delivery to Road Department and Sheriff's Department (F.O.B. delivery point). Quantities will be ordered and deliveries made; tanker loads not required. Arrangements for purchases for other departments (Emergency Management, Juvenile Probation, Constables, Crime Victim Coordinator, District Attorney, 911 Addressing) are requested at same prices and locations. Bids should be on a "Cost Plus Basis" showing current costs (base prices), tax, freight, margin, and any surcharge per delivery. Successful bidder required to include a copy of latest invoice showing bidder's cost (or other satisfactory evidence) with each invoice submitted to the County. Total price billed will be dealer's cost (base price) plus tax, freight, margin, and surcharge per delivery. Bids should include bidder's name, address, telephone number, and signature/date. Estimated fuel quantities for contract period: - Approximately 40,000 gallons Low Sulphur / On Road Diesel Fuel - Approximately 40,000 gallons Dyed Low Sulphur / Off Road Diesel Fuel (non-taxable use) - Approximately 70,000 gallons of three grades of unleaded gasoline Delivery locations listed (examples): FM 2445 (6135 FM 2445, Navasota, Texas 77868), Iola (7326 Hillsboro Street, Iola, Texas 77861), Sheriff's Office (382 FM 149 W, Anderson, Texas 77830). Bond Required: None. Projected contract amounts on bid form are estimates only and not guarantees. The contract term will be from date of award through September 30, 2027, with annual renewal up to 3 years (two extensions). BID FORM and attachments included: Attachment A: Specifications; Attachment B: Bid Form; Attachment C: Contract Term and Bond Requirement; Attachment D: Bidder Affirmation. HB 1295 (Certificate of Interested Parties) requirement: business entities must complete the Texas Ethics Commission Form 1295 as required by Texas law. The completed and notarized original Form 1295 must be submitted to Grimes County Auditor's Office (Danya Lewis) at 270 FM 149 West, Anderson, TX 77830 on or before award. The contract number referenced is 274902.