Fire Extinguisher Inspection, Maintenance, Testing, Repair Services and Parts RFP

Description: The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking a qualified vendor to provide comprehensive fire extinguisher inspection, maintenance, testing, certification, repair, recharging, hydrostatic testing, replacement, and related parts and support services for fire extinguishers located throughout City-owned facilities, fleet vehicles, and equipment. Services shall be provided on an as-needed and scheduled basis and performed in accordance with the latest editions of National Fire Protection Association (NFPA) 10, Office of the State Fire Marshal (OSFM) requirements, Occupational Safety and Health Administration (OSHA), California Occupational Safety and Health Administration (Cal/OSHA), manufacturer recommendations, and all applicable federal, state, and local regulations. The resulting contract will ensure fire extinguishers remain properly inspected, maintained, tested, and ready for emergency use while minimizing operational disruptions to City facilities and fleet operations. BSFMD is responsible for maintaining fire extinguishers installed throughout City-owned facilities, fleet vehicles, and equipment to support safe and reliable municipal operations. Fire extinguishers require periodic inspection, maintenance, testing, certification, repair, recharging, hydrostatic testing, replacement, and related services to ensure compliance with applicable fire and life safety regulations, manufacturer recommendations, and industry standards. The City currently maintains approximately 1,050 portable fire extinguishers, including approximately 650 extinguishers located throughout City-owned facilities and approximately 400 extinguishers installed in fleet vehicles and equipment. Building fire extinguishers are serviced according to an annual inspection schedule organized by geographic quadrants to minimize disruptions to City operations, while fleet fire extinguishers are generally serviced at the City’s Fleet Maintenance Facility. The City reserves the right to modify service locations and schedules as operational needs require. The existing quadrant inspection program and annual service schedule are provided in the solicitation attachments. These services are essential to maintain operational readiness, protect City personnel and assets, support workplace safety, and ensure fire extinguishers remain fully functional, code compliant, and readily available for emergency use.