The Region 20 Purchasing Cooperative (hereafter referred to as Coop) will be accepting proposals for the purchase of FLOOR CARE PRODUCTS & MACHINE PADS. Sealed Proposals shall be filed no later than 2:00 p.m., Thursday, NOVEMBER 19, 2026. ONE proposal per envelope. Proposals must be plainly marked on the outside of envelope: SEALED PROPOSAL #2610 -- FLOOR CARE PRODUCTS & MACHINE PADS, PROPOSAL OPENING -- 2:00 P.M., NOVEMBER 19, 2026. Mail or deliver proposals to Jim Metzger, Purchasing Coordinator, ESC-20, 1314 Hines Avenue, San Antonio, TX 78208-1899. Proposals must be made on the enclosed Proposal Sheets. Proposals received after the date and time specified will be subject to disqualification. Proposal respondents are invited to be present at the opening of the proposals to be held at ESC-20, Conference Center Building, 1314 Hines Avenue, on the above date. The Coop is willing to assist any proposal respondent(s) in the interpretation of proposal provisions or provide an explanation of how proposal forms are to be completed. Assistance can be received by calling the ESC-20, Business Office at (210) 370-5204. Specifications as written meet all entity's admissible specified requirements. The Coop has evaluated these items and determined that they are quality products. The wax and pads listed have been tested and approved. Only the brands on the pre-qualified lists will be accepted. Vendors should quote compatible strippers and cleaners for the brand of wax bid. Vendors may bid any brand for the other items listed. Members MUST test, approve, and recommend any other brands to be added to the pre-qualified products lists. Items delivered must be exact brand and model as tested and awarded. Materials which are not the same may be returned to the vendor, transportation charges collect. Bidders shall indicate the manufacturer's brand and catalog number of ALL items being proposed. The Coop Advisory Committee and each participating district reserve the right to make final decisions on comparable items as equals.
PROPOSALS: Proposal respondents must fill in all blank columns on items being proposed such as proposal respondent's brand name and number, unit price and total price. If brand proposed differs from proposal specifications or packaging, list the difference for the brand being bid beside the item. This information must be clear and concise. Where there is an error in extension of price, the unit price shall govern. PROPOSALS MUST BE MADE ON THE ENCLOSED SHEETS. Faxed proposals will not be considered. Original signatures are required on the proposal document. Company name should be noted at the top of each page.
NOTE: Exclude Federal and State Taxes. The right is reserved to accept or reject quotations on each item separately or as a whole. Since proposals are scanned, please do not staple, place in binders, or spiral bind.
PRICING AND TERM: Proposal prices shall be for the specified ordering unit. Proposals which are qualified with conditional clauses, alterations, items not called for in the proposal document, or irregularities of any kind are subject to disqualification. Proposals may be withdrawn at any time prior to the official opening. Proposals will remain open and valid for acceptance for a period of 90 days following the proposal opening. PRICES MUST REMAIN FIRM AND FIXED FROM January 1, 2027 through December 31, 2027. Items will be purchased on an "as needed" basis; exact quantities are not known. Awards may be made on individual items or grouped items and may be multiple awarded. Purchase orders will be issued directly by participating districts.
PACKAGING & DELIVERY: Intermediate packaging must comply with proposal specifications. All materials must be delivered in the manufacturer's original sealed container and labeled in conformance with federal requirements. Material Safety Data Sheets (MSDS) must accompany applicable deliveries and samples when requested. Delivery terms: F.O.B. destination to members (title transfers on delivery). Inside Bexar County deliveries must be quoted freight included and prepaid. Vendors must provide palletizing charges if required and indicate inside delivery charges if applicable. Individual members may negotiate special handling arrangements. Invoices shall be sent directly to each member entity and must reference the entity's purchase order number.
COMPLIANCE, CERTIFICATIONS & TERMS: Vendor must comply with applicable federal and state laws and regulations cited in the proposal (e.g., Clean Air Act, Federal Water Pollution Control Act, Energy Policy and Conservation Act, Buy American Act, Davis-Bacon Act where applicable, Equal Employment Opportunity). Vendor certifies it is not debarred or suspended from receiving federal funds. When federal funds are used, record retention and profit negotiation provisions (2 CFR) apply. Vendor must comply with Texas Government Code provisions noted (e.g., Form 1295/Disclosure of Interested Parties requirement). Vendor must certify compliance with Texas Education Code and other state statutory requirements as detailed in the proposal document. Vendors must indicate resident or non-resident status per Texas House Bill 602 and complete the Resident Certification.
SAMPLES, MSDS & REFERENCES: Vendors may be required to provide samples and descriptive literature after the proposal opening and must provide samples within 5 days of request. MSDS must be provided for each applicable chemical product and product name and proposal item number must be noted on each MSDS. Vendors must submit at least three references for like product deployments.
SCOPE / ITEMS: The solicitation covers FLOOR CARE PRODUCTS (floor finish, strippers, cleaners, sealers, neutral cleaners, spray buff, mop-on restorer, wood floor & carpet products) and MACHINE PADS (specified brands/models listed). A list of pre-qualified floor finishes and pad brands is provided; awards will be made on the listed finishes/pads only unless additional brands are tested and approved by participating members. The proposal also includes a Catalog Proposal (Section II) option for pricing guide/discounts for items not specifically listed.
PARTICIPATION: The contract is available to Region 20 Purchasing Cooperative members and may be extended to qualified school districts, regional service centers, and state or local government agencies as allowed by interlocal contracting authority. The proposal includes an extensive list of participating school districts and other members in Bexar County, Travis County and other Texas counties.
ADDITIONAL: Vendors must complete the Deviation Statement and Signature Page, attest to felony notification per Texas Education Code if applicable, and provide payment term discount information. The Deviation Statement and Signature Page must be returned with the proposal.
